A Joint Instance of the Archivists’ Toolkit as a
Tool for Collaboration
Cassandra A. Schmitt, Univ. of Oregon
Elizabeth A. Nielsen, Oregon State Univ.
Society of American Archivists
August 26, 2011
UO vs OSU Rivalry
UO Special Collections and
University Archives
OSU University Archives
Northwest Digital Archives
NWDA + AT =
NWDA AT Interest Group
Collaboration Beginnings
• UO: Special Collections and University Archives
• OSU: University Archives
• Only inter-institutional instance of AT
Joint Instance
What does this mean?
Technical Infrastructure
Connected!
Interior view of Mitchell Point Tunnel, Columbia Highway, Oregon State University Archives,
http://www.flickr.com/photos/osucommons/3679690626/in/set-72157620686697985/
UO Implementation
Timeframe
Activity
January 2009
Accessions module
February 2009
Legacy data
planning/migration
February 2011
90% of legacy data in AT
March 2011
Active Resources module
June 2011
Reference and stacks
locations for all staff
OSU Implementation
• Connectivity established May 2010
• Began creating finding aids in AT
• January 2011 accessions module for new
materials
• Generating resource records
Collaboration Meetings
Shared decisions
Work flow
collaborate
Accessions User Defined Fields
EAD Output
(Encoded Archival Description)
AT EAD output
NWDA compliant EAD
Authority Control
Joint Reference
Moving Forward
Thanks!
Cassie Schmitt
schmitt@uoregon.edu
Elizabeth Nielsen
elizabeth.nielsen@oregonstate.edu