AYSO Region 210
April 9, 2012
Spring 2012
Coach & Referee Kick-Off Meeting
Please take a seat, the meeting
will begin soon
www.aysoHinsdale.org
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Agenda
• We will finish no later than 8:00pm
• A few words from our Regional Coach Instructor – HCHS
Soccer Coach Mike Wiggins
• Practice and Professional Trainer schedules for your review
tonight at end of meeting
• Game schedules will be posted on our website by end of
week
• This presentation will be available on our webpage to all coaches
and referees
www.aysoHinsdale.org
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AYSO Philosophies
• Everyone Plays
– Every player must play at least 50% of every game
– Equalize play throughout the season
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Balanced Teams
Open Registration
Positive Coaching
Good Sportsmanship
Player Development
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Division Commissioners
Assistant Regional Commissioner-DC’s: Tom Salzman
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U5 Co-Ed: Bob Surrette
U6 Boys: Julie Prieto
U6 Girls: Emily Zeng
U7 Boys: Natasha
Isenhart
U7 Girls: Darren Kaiser
U8 Boys: Stephanie
Adams
U8 Girls: Payal Patel
U9 Boys: Tony Cutinelli
U9 Girls: Brett Secola
• U10 Boys: Christine
Justema
• U10 Girls: John Roberts
• U12 Boys: Kim
Harte/Mark Ostrowski
• U12 Girls: Rachelle Niew
• U14 Co-Ed: Michelle
Fischer
• U19 Co-Ed: Greg Nyczak
www.aysoHinsdale.org
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Fields & Scheduling
Assistant Regional Commissioner: Eric Johnson
• Fields Coordinator: Eric Johnson
• Game Schedulers: Kathleen & Shamir Bhatt
• Practice Schedulers: Jeanne Mondeschean & Kathy
Paskalides
• Professional Trainer Coordinator & Scheduler: George
Vesely
www.aysoHinsdale.org
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Coach and Referee Trainers/Admin
• Assistant Regional Commissioner-Volunteers: Roland Wilson
• Volunteer Registrar – Susan Davis
• Volunteer Database Coordinator: Jeanne Kemp
• Regional Coach Trainer: Mike Wiggins
• Regional Coach Admin: Alan Zhang
• Regional Referee Trainer: Bejan Fakouri
• Regional Referee Admin: Cliff Vachlon
www.aysoHinsdale.org
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Other Board Members
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Child Volunteer Protection Advocate (CVPA) Stacey Thompson
Database Manager
Dave Egan
Equipment Mgr & Special Projects
Bill Otto
Extra Program Coordinator
Sue Gould
Meeting Coordinator
Holly Benjamin
Picture Day
Wendy Wight
Registrars
Michelle Fischer & Christie Capalety
Safety Director
Jennifer Pohlenz
Secretary
Kara Kuo
Special Events
Jeff Gross
Treasurer
Mei Zhang
Uniforms
Mary Kay Cox & Angie Lopez
Volunteer Party
Stephanie Battaglia
Webmaster
Peter Konstant
www.aysoHinsdale.org
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Coaches & Referees
• Count from Fall 2011:
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200 teams with approximately 2,300 players
Over 60 different fields
Approximately 400 coaches
Approximately 100 referees
45 dual coaches (head coaches)
3 triple coaches
1 quadruple coach
Many others who are assistant coaches and referees for
multiple teams
www.aysoHinsdale.org
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THANK YOU!
www.aysoHinsdale.org
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Late, Late Player Registration
• Direct parent inquiries to your Division Commissioner
• Only the DC can add a new player to your team
• Late registrants are placed where there is room and the most
need
• Children must be registered players or they are not covered
by our insurance
• Any problems/questions with teams, uniforms or equipment –
contact your DC
www.aysoHinsdale.org
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Medical Authorization & Waiver
• You should have signed form from Fall 2011
• Ensure you have signed form for late registering
players
• Hint: keep all important papers in your equipment
bag, in a ziploc bag
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Emergency Authorization, Disclaimer, Assumption of Risk
And Waiver, and Acknowledgement and Consent
AYSO REGION 210
FALL-SPRING PLAYING SEASON 2011/2012
Team Number _______
Coach Name_______________________
EMERGENCY AUTHORIZATION: I, the undersigned parent or legal guardian of the below-named player, a minor
(“Player”), hereby authorize each of the coaches,
team parents, and/or other officials of AYSO to act as my agents in the capacity of activity supervisors and vehicle
drivers, and I authorize each of them as well as
the above-identified Emergency Contact to consent to medical, surgical or dental examination and/or treatment.
DISCLAIMER, ASSUMPTION OF RISK AND WAIVER AND CONSENT AGREEMENTS:
Player Name
Parent Name (Print)
Parent Signature
Date
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Play/No Play Notification
• Every day a new message is posted to our local website:
www.aysohinsdale.org
• Please check our website daily for the field status
• Text alert system, sign up link is on our website
(www.aysohinsdale.org)
• Cancellation can be due to current weather conditions, or
poor field conditions
• If weather conditions change quickly, use your judgment
• When fields are closed, you cannot practice
www.aysoHinsdale.org
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Make-Up Policies
• Policy posted on our website: www.aysohinsdale.org
• Practices:
– Not required to make up missed practices
– Go to practice schedule, find an available field
– Unassigned field times are available on a first-come, first serve basis
• Games
– Not required to make up missed games
– Go to practice schedule, find an available field
– Unassigned field times are available on a first-come, first serve basis
– Can also make up games before or after regular games on Saturdays
• Scheduled Practices take precedent over make-up games
• Make-up games take precedence over make-up practices
www.aysoHinsdale.org
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Practices
• Practices start tomorrow April 10th
• Practice schedule is mostly unchanged from the Fall
season
– please check it to verify your practice day/time/location
– Make changes – individual field sheets will be posted along the
walls at end of meeting
• If you have signed up for more than one practice day but
do not intend to use it, please release it
• You can only practice during your scheduled time at your
scheduled location
• We will post an updated practice schedule as necessary
• Reminder: Do NOT practice in the goal mouth area
www.aysoHinsdale.org
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Field Facts
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6 towns & villages
30 locations
67 different fields
95 games played in 3 hours period
Play between hours 8:30am-noon
www.aysoHinsdale.org
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Spring Field Changes
• April 28 & May 5 – tournaments affecting Oak Brook
fields
• Compete for fields with other sports – baseball,
lacrosse, track, other soccer leagues
• Veeck under repair & restoration
– Offline through Fall 2012
• U5 Program & Professional Trainer Program
relocated to Robbins Park
www.aysoHinsdale.org
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How are schedules put together?
• Coaches of multiple teams get preferential treatment
• We try to minimize travel between games for these
volunteers
• Only seems right that coach who serves on multiple teams
gets “home field” advantage
• Consider
– For those volunteers who have a head coaching role with two or more
teams, we do our best to minimize travel between sites
– We can’t guarantee that you will have your games back to back in the
same site, but we try
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If we missed a spot on the schedule, or, if you have two games at the same time,
please contact Eric Johnson
www.aysoHinsdale.org
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Field Locations
• All field locations are on our website
(www.aysohinsdale.org)
• No hard copies will be distributed
• Please check the maps – some locations have
changed
• Problem at any field – contact us
www.aysoHinsdale.org
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www.aysoHinsdale.org
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Safety
• #1 rule: Please do not let the kids climb on the goals
• Please secure all goals!
– Stakes or anchors are provided for ALL goals
– If tethered, leave them tethered
• Please notify us of any unsafe field conditions
• Inspect the fields before practices and games
– Resources on our website
• Field Inspection & Hazards Checklist
• Quick Reference Guide
www.aysoHinsdale.org
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Movable Soccer Goal Safety Act
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Requires movable goals to be anchored
Injury & Death avoidable
Zack’s Law signed by Illinois Governor Quinn August 2011
Zack Tran died in 2003 as result of unsecured goal at age 6
anchoredforsafety.org lists 36 deaths and 56 injuries related to
moveable soccer goals in the U.S. between 1979 and 2011
– Zack Tran’s death was one of four incidents in Illinois, including a 1998
accident that left a 9-year-old Deerfield boy with serious facial injuries
www.aysoHinsdale.org
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Can I play if goal is unsecured?
Your two choices
• Cancel game & reschedule
• Play with cones marking goal area
• Safety of our players come first
www.aysoHinsdale.org
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New Concussion Policy
• CDC Heads Up Program
– Raise awareness and increase safety
– http://www.cdc.gov/concussion/HeadsUp/online_training.ht
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• National Board Recommendations
– Provide Info Sheet of signs & symptoms to all players
– Encourage all volunteers to take free online training
• 30 minutes
– Print & keep copy of Certificate of Completion
www.aysoHinsdale.org
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If Concussion Suspected
• Player must be removed from play for the remainder
of day
• Parents urged to seek professional medical treatment
• Parents must return signed Participant Release Form
with concussion waiver with approval for clearance
for player to return
• Region must keep record of signed forms
• Info & forms will be posted on our website
www.aysoHinsdale.org
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Other Safety Reminders
• Players cannot wear any jewelry (watches, earrings, etc.)
– must be removed and not taped over
• No casts or splints
• Glasses are OK
• No dogs allowed at any fields
• No slide tackling for U12 and younger
• Lightning detection system in Hinsdale
• Must have 2 adults present at all times, one of whom
must be a registered/trained/certified coach
• You should never be alone with a child
• You should have an adult present of the same gender as
your team
www.aysoHinsdale.org
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Other Items
• Each player must have a uniform
• During cooler weather warm clothes may be worn
underneath the uniform
• Snacks
• Please make sure the fields are clean before you leave
– assign a parent to be responsible each week
• Games must start and end on time
• Coach bags now contain first aid supplies, referee
cards and flags, a stopwatch, extra game cards, etc.
www.aysoHinsdale.org
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Procedures for Injuries and Incidents
• There is an AYSO Incident Report Form on our
website on the Coaches page
• Fill it out in the event of:
– Personal injury
– Damaged property
• Contact Birdie Chow at
commissioner@aysohinsdale.org
www.aysoHinsdale.org
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Referees
• Each team should have a trained referee
• A parent cannot “jump in” to help
• Coaches: we ask for your help in recruiting
– Ask the parents on your team
– Ask the older siblings of your team members (age 10+)
– Tell the parents: if the coach is also the referee, then there can be no
coach during the game
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Referees responsible to control the games
Be respectful
Referees have the final say
If you disagree with a call, handle it in an appropriate manner
after the game – do not interrupt the game unless there is an
imminent safety concern
www.aysoHinsdale.org
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Referee Training
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Bejan Fakouri - Regional Referee Instructor
Saturday, April 14th, noon-4pm
Hinsdale Community House Field House
U8 & U10
Offsides
RSVP to Cliff Vachlon, refadmin@aysohinsdale.org
www.aysoHinsdale.org
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Professional Trainers
• Trainers
– Chelsey Dummett
– Will Clarke
• Questions or changes to schedule?
– Contact George Vesely at
protrainercoordinator@aysohinsdale.org
www.aysoHinsdale.org
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Professional Trainers (cont.)
• Opportunity for teams to have at least two practice sessions
co-led by a trainer
• Coaches MUST attend weekday practice sessions with their
team
• One session has already been scheduled for you during your
normal practice day and time – check now!!!
• All weekday practice sessions will take place at Robbins
– Along 7th Street, south of fields B & C
• Teams 2708, 2716, 1907,1603, 2804, 1607, 2614, 1618, 2605,
2613, 2812, 2819, 2718, 2904, 2709, 1210, 2206 confirm/cancel
sessions this week Wed thru Fri ASAP
www.aysoHinsdale.org
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Professional Trainers (cont.)
• Re-schedule, cancellation and make-up policies – refer to
“Instructions” tab of trainer schedule
• After tonight’s meeting the entire schedule will be posted
online – you can sign up for one more session via email
• The schedule will be updated and posted on our website
www.aysoHinsdale.org
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Professional Trainers (cont.)
• Any open time slots are available to any team
– 7pm slot most under-utilized
• First come, first served
• Limit is two teams per practice slot, except U12 and
U14 where the limit is one team
• If you want to join a team already on the schedule,
make sure the age is within one or two years of your
division
• You can mix girls and boys teams, also following the
age guidelines
www.aysoHinsdale.org
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EXTRA Program
• Program Coordinator - Sue Gould
• Pilot Program
– U9 Girls – 1 team
– U10 Boys – 3 teams
• EXTRA teams play in travel leagues
– girls in IWSL
– boys in NISL
• Fall 2012 – Spring 2013 Tryouts
– Details will be posted on our website
– See new menu tab for EXTRA program
www.aysoHinsdale.org
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“Parent Management”
• Remember: the primary objective of AYSO is for the
kids to have fun in a safe environment
• Recommend holding a Parent and player meeting
• Kids Zone pledge form – you don’t need to return them
to us
• Be aware that the kids are always watching – set an
example
• No yelling, no inappropriate language
• We take all complaints seriously and follow up on all of
them
www.aysoHinsdale.org
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Communication with Parents
• We have the ability to send email blasts directly to the parents
• However, we have MANY invalid email addresses in eAYSO
• Please log into www.eayso.org and verify that your email
address is correct
• Encourage the parents on your team to do the same
www.aysoHinsdale.org
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Open Positions
Fall 2012-Spring 2013
• Division Commissioners – various divisions
– Inquiries to Tom Salzman,
arcdcs@aysohinsdale.org
• Youth Referee Coordinator
• Communications Coordinator
• Many other positions
www.aysoHinsdale.org
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Registration for Fall 2012/Spring 2013
Player & Volunteer Registration
Hinsdale Community House
• Thursday, May 3, 6 PM to 9 PM
• Saturday, May 5, 11 AM to 3 PM
• Annual requirement - all coaches and referees must register in person
• Fill out volunteer application at www.eayso.org, sign form, bring photo ID
• Need your Volunteer Preferences
– practice day, time, name of assistant coach
• As a reminder, only dual coaches get preferential scheduling (practices
back-to-back, games don’t conflict)
www.aysoHinsdale.org
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Summer Camp
• Info will be emailed and posted on our website
• Session 1 - JUNE 18 - 22 (1pm – 4pm) Robbins Park
• Girls Soccer Camp - JULY 23 - 27 (9am - 12pm) Robbins
Park
• Session 2- JULY 30 - AUG 3 (9am – 12pm) Robbins Park
• Questions? Coach Michael Wiggins,
hinsdale.soccer@gmail.com
www.aysoHinsdale.org
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A Word from Mike Wiggins
Regional Coach Instructor
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Questions?
www.aysoHinsdale.org
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Have a Great Spring Season!
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