For the sake of online security, some content in this presentation has been removed. Please request a full copy from: secretary@llmsmhoa.org if you require the full presentation. Long Lake Meadows/Spring Meadows Homeowners’ Association Wednesday November 13th 7:30 to 8:30 pm 2013 Annual Meeting Welcome Barb Vleko Agenda Introductions Treasurer’s Report Garage Sale Report Halloween Parade Holiday Decorating Contest Maintenance of Common Areas Expert for a Day Web Site Updates (www.llmsmhoa.org) Board Member Enrollment and Elections Questions and Answers Introductions – Board of Directors Barb Vleko President Sandy Paci Vice-President/Secretary Matt Kukla Treasurer / Webmaster Frank Faron Director Jim Gabrysh Director Treasurer’s Report - Matt Kukla Expense Report for 2013 / 2014 Budget Expenses: 2013 12/14/2012 1/10/2013 1/15/2013 1/30/2013 3/4/2013 3/28/2013 4/11/2013 4/23/2013 4/23/2013 4/25/2013 5/7/2013 6/6/2013 6/14/2013 7/2/2013 8/13/2013 8/15/2013 8/30/2013 9/30/2013 9/30/2013 10/1/2013 10/18/2013 anticipated anticipated anticipated anticipated anticipated anticipated anticipated CHECK # State Farm (Insurance for Pond Liability and Board) Supplies Website Renewal, 2-Year U.S. Postal Service - PO Box Rental St of Mi: Non-Prof. Corp. Annual Filing Fee Print Cartridges State of Michigan - Pond Permit Stamps and Flyers for Garage Sale Copies for Spring Newsletter Mailing Advertising for Garage Sale Mowing Lake Pro Inc. Lake Pro Inc. Mowing Mowing Lake Pro Inc. Lake Pro Inc. Mowing Website Renewal, old domain St of Mi: Non-Prof. Corp. Annual Filing Fee Lake Pro Inc. Halloween Parade Meeting Room Rental for Annual Meeting Misc. postage, supplies (Annual Meeting Notices) Misc. postage, supplies (Invoices) Mowing in November, Fall Clean-up Oakland County: Filing Property Liens Holiday Decorating Contest Total Expenses: 2013 Budget: 2013 Budget Variance: 2013 Proposed Budget: 2014 **** **** **** **** **** **** **** **** **** **** **** **** **** **** **** **** **** **** **** **** **** AMOUNT 2,150.00 188.16 235.73 70.00 20.00 44.51 75.00 86.79 65.37 138.00 780.00 192.50 927.50 1,200.00 1,080.00 927.50 375.00 960.00 21.41 20.00 280.00 MISC Supplies Social Activities Website Lawn & Landscap'g Retention Basin Prof. Fees & Lic. 188.16 235.73 70.00 Prior Year* 44.51 75.00 86.79 65.37 138.00 780.00 192.50 927.50 1,200.00 1,080.00 927.50 375.00 960.00 21.41 20.00 280.00 100.00 50.00 200.00 250.00 300.00 250.00 70.00 120.00 250.00 130.00 200.00 748.04 700.00 -48.04 800.00 394.79 300.00 -94.79 250.00 257.14 150.00 ###### 220.00 4,320.00 2,702.50 6,000.00 3,000.00 1,680.00 297.50 6,000.00 3,000.00 Insurance TOTALS ###### 2,150.00 188.16 235.73 70.00 0.00 44.51 75.00 86.79 65.37 138.00 780.00 192.50 927.50 1,200.00 1,080.00 927.50 375.00 960.00 21.41 20.00 280.00 100.00 50.00 200.00 250.00 300.00 250.00 70.00 345.00 2,150.00 11,037.47 600.00 2,200.00 13,200.00 255.00 50.00 2,162.53 400.00 2,300.00 13,170.00 * Reimbursement of Prior Year Expense Treasurer’s Report (cont.) 2013 PROPOSED INCOME FROM DUES Long Lake Meadows Sub #1 91 $75 Long Lake Meadows Sub #2 44 $75 Spring Meadows Sub 52 $75 Board Member Allowance 5 -$45 Dues from LLM #1, #2 & SM Long Lake Meadows Sub #3 15 $30 Long Lake Meadows Sub #4 25 $30 Dues from LLM #3 & #4 Income from Dues $6,825 $3,300 $3,900 -$225 $13,800 $450 $750 $1,200 $15,000 Note: The annual dues will remain that same as they have been for several years. The Board has managed to reduced expenses in many areas and allocated those funds to increase the maintenance of the retention basin and the open space areas. OVERALL FINANCIAL POSITION OF ASSOCIATION Balance as of 10/25/2013 Removed Estimated Balance on 12/31/2013 Removed Estimated Balance on 12/31/2014 Removed * 2014 Estimate assumes full dues collection which historically is very unlikely Treasurer’s Report (cont.) Treasurer’s Report (cont.) Total Outstanding Dues for Community: Average Owed Per Past-Due House: $ 4,112 $ 137 Bi-Annual Subdivision Garage Sale Barb Vleko Halloween Parade Barb Vleko Holiday Decorating Contest Barb Vleko • Winners will be awarded for: • • - Best Wreathe - Best outdoor lighting display • Judging to be done on weekend of Sat. Dec. 21st / Sun. Dec 22nd • Winners to receive a gift certificate • More detail to follow in December Maintenance of Common Areas Barb Vleko • • • • • Open Space and Pond Area Entrance Landscaping Landscaping along Long Lake Rd. Island Landscaping Lawn Maintenance Expert for a Day Matt Kukla • • • • • • New Program to seek volunteers to assist association Activities for volunteers with specific skills and expertise Tasks will be well-defined and short in duration (get in and get out) Contributions may be eligible for nominal recognition from association Details still being worked out Roll out in the new year, stay tuned for more information Website Update – Matt Kukla Website Name Changed to match new legal name of association. Now: www.llmsmhoa.org Old site address now routes to new address. Old site name expires Sept. 1st, 2014. Site can also be found via Google Search: “Long Lake Meadows” Website being freshened up. Always looking for new content. Send suggestions to the board via Webmaster@llmsmhoa.org Register your e-mail for electronic updates Website Update (cont) Election of Board Eager Volunteers Questions???? Entire Board