Government Documents Training
for Selectives – University of
Texas at Dallas Monday
January 27, 2014 updated
1/26/14
Presenters:
Pam Lampe
Esmeralda Rodriguez
Serials Maintenance – Bob
Magallanes/Sean Scully
Tom Rohrig
Handouts
Government Documents Training for Selectives
– University of Texas at Dallas ppt
Disposal List Examples
New Example of Official Notice to dispose of
submitted Disposal List
Key Points to Remember when Creating a
Disposal List
TTU Library Patents/Trademark Introductory
Letter
GPO Texas State Plan for Fed. Dep. Lib. Svcs.
GPO Texas State Action Plan
Training Outline
8:00 – 8:30 am - Pick up Staybridge Hotel
8:30 am – 8:45 am - Introduction/House Keeping
8:45 am – 10:30 am
Regional Depository Outline, Overview of Depository Community,
Purposes of Depository Program, FDLP Basics
10:30 am – 11:00 am Pam Lampe – Technical Processing
11:00 – 11:30 am - Esmeralda Rodriguez - Disposal Lists
11:30 am - 1 pm Lunch
1 pm –1:30 FDLP Basics (continued)
1:30 – 2 Documents Serials Processing
2- 4:30 pm FDLP Basics (continued) Texas State Documents, Maps,
Patents/Trademarks, Walk Around Collection - Microforms, Compact
Shelving, Documents Vault
Technical Processing – Pam Lampe
Check-In procedures
Processing Procedures
Disposal Lists - Esmeralda
Rodriguez
Esmeralda Rodriguez coordinates these lists.
Processing Documents Serials
Presented by Serials Maintenance
TTU Regional Services
2 Regions
Texas Divided in half – El Paso to Texarkana
Founded 1935
became regional depository in 1960s
retains material indefinitely
serves this Congressional District and beyond
Selectives vs Regional
TTU Regional Services - Location
and Holdings
Located in University Library Basement, some dup.
copies in Stacks
Over a million items in all formats – paper, CD-ROM,
DVD, microfiche, microfilm, electronic, etc.
Entire collection, except Maps, is on compact shelving
Online Catalog has approximately 65% of collection
cataloged online.
TTU Regional Services Characteristics of collection
Separate collection
Library of Congress (subject) vs. Superintendent of
Documents (archival)
Call number changes when agency/department
responsible for publication changes
Has material from most agency/dept. since federal govt.
began.
Strong collections - Congressional publications,
agriculture, science, military, legislative
Can obtain material through Document Delivery or
purchase material for collection, e.g. National Archives
microfilm publications
Reference Services - Documents
webpage
Basic focal points for services/information are the two
web pages – Government Documents and Maps
Government Documents webpage
Maps Webpage
Geographic Information Systems (GIS)
Patents and Trademarks
•
Reference Services - Subscription
Databases
Proquest Congressional
Proquest Statistical Insight
Proquest Government Periodicals
Government Printing Office (FirstSearch)
Declassified Documents
Digital National Security Archive
GovSearch for Libraries
Military & Government Collection (EBSCO)
Reference Services - Documents
databases
NTIS (free searching 1990 to date, some free downloads, most
fee-based)
GPO ACCESS
USA.gov
Congress.gov
Google (U.S. Government Search) Limit site:gov
Census - 1790 to date
Ben’s Guide to U.S. Government Information
Kids.gov: a safe place to learn and play
Reference Services – Print
documents indexes
Monthly Catalog of U.S. Government Publications 1885Cumulative Title Index to U.S. Government Documents 17891969 Index Table 3
Cumulative Subject Index 1900-1971 Index Table 3
Legislative - U.S. Statutes at Large, U.S. Code, Code of Federal
Regulations
Not depository for intl documents anymore but purchase a lot
from IGOs, e.g. UN, OECD, FAO, etc.
Texas State Publications –
Most material is cataloged for Stacks or Reference at
Texas Tech.
Depository Program discontinued, 2 copies sent to UNT
and TTU. TTU retains .
Maps Material
Census Maps and Atlases
Atlases
Topographic Maps - U.S. - strong collections –
Texas/New Mexico
Maps from other departments, e.g. Soil Surveys, USGS
maps, etc.
National and Texas Depository
Community
United States Government Printing Office
GPO Depository Conferences – annual
ALA GODORT
ALA MAGiRT
TLA GODORT
TLA District Meetings – mini conferences
GPO Texas State Plan 2005 – purpose/importance
GPO Texas Action Plan - document includes all State Plan
Purposes of GPO Depository
Program
3 Principles of FDLP
1)
Federal government information products within scope of
FDLP shall be made available to Federal depository
libraries.
2)
Federal depository libraries shall be located in each
State/U.S. Congressional District to make government
information products more widely available
3)
Federal government information in all media shall be
available for the free use by the general public.
Purposes of GPO Depository
Program
Material received by depository libraries on deposit from GPO
remains the property of U.S. Government. The libraries are
just the custodians.
Responsibilities of depositories:
Access
Maintenance of collections
Service
Depository Manual – Superseded
but still useful
Depository Manual
Organization
Depository Manual
Depository Manual
Depository Manual
Depository Manual
Depository Manual
Depository Manual
Depository Manual
Depository Manual
Depository Manual
Depository Manual
Depository Manual
Depository Manual
Depository Manual
Depository Manual
– Chapter 1 – Library Services and Content Management (LSCM)
Chapter 2 – Legal Requirements
Chapter 3 – Federal Depository Status
Chapter 4 – Public Services
Chapter 5 – Depository Collections
Chapter 6 - Technical Services
Chapter 7 – Cooperative Efforts, Including Public Access Assessments
Chapter 8 – Preservation
Chapter 9 – Housing
Chapter 10 – Staffing
– Chapter 11 – Collaborative Efforts
Chapter 12 – Regional Services
– Chapter 13 – Transitioning Depository Libraries
Chapter 14 – Disaster Preparedness and Recovery
Chapter 15 – Federal Libraries
New Depository Coordinators
Introduction
New Depository Coordinators
Getting Started as a New Coordinator
Depository Library Number
Depository Password
Update Federal Depository Library password
Sign up to FDLP-L
Basic Resources
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•
•
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Legal Requirements
FDLP Desktop
Catalog of U.S. Govt Publications
About the FDLP
New Depository Coordinators
Learn About Your Library’s Depository Operations and Services
Identify Policies and Procedures
•
•
•
•
•
•
•
•
•
•
•
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Access Policy
Collection Development Policy
Technical Services Processing Manual or Checklist
Collection Maintenance Policy or Procedures
Internet or Computer Use Policy
State Plan
Conduct or User Behavior Policy
Preservation Policy
Disaster Recovery Policy or Plan
Circulation Policy
Reference or Public Services Policy
Promotion Policy
Sources for policies:
Other Institutions
ALA GODORT Clearinghouse
New Depository Coordinators
Visibility of the Collection and Promotional Efforts
FDLP Resources
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FDLP Promotional Materials
FDLP Marketing Plan
FDL Video
Depository Anniversaries
FDLP Promotional Graphics
New Depository Coordinators
Review Your Collection and Item Selection Profile
Library Collection Development Policy
Item Number System
List of Classes
FDLP Basic Collection
Collection Management Tools
Documents Data Miner 2
GPO Cataloging
New Depository Coordinators
Communicating Within the FDLP
Article – What to do when you have Depository Questions
FDLP-l
FDLP Directory
FDLP Desktop – RSS Feeds, FDLP Community Forum,
GovDoc-L]
DocTech-L
Maps-L
New Depository Coordinators
Training Opportunities
Interagency Depository Seminar
Depository Library Conference (file
Repository)
Regional, State, local opportunities
Request for GPO Participation Form
Self Study
New Depository Coordinators
Key Dates Related to Depository Management Activities
Annual Item Selection Cycle
Biennial Survey
FDLP Desktop Calendar
New Depository Coordinators
What To Do When You Have Depository Management Questions
AskGPO
Contact Us
Gstate Plans
GPO Texas State Plan for Fed. Dep. Lib.
Svcs.
GPO Texas State Action Plan
Patent/Trademarks,
TTU is a Patents/Trademark Depository
Discussion – UTD Depository
Outreach
Outreach
Outreach
Outreach
to
to
to
to
UTD
UTD
UTD
UTD
patrons
Staff
government
community
Conclusions
Wrap-Up and Questions
Follow-Up
Thank You!