BSF-IAe – Primary Health
Reporting Workshop
Tuesday 3rd April 2012 9.30am
AGENDA
1. Introductions
2. Narrative and Annex Reporting
Format – QPR
3. BREAK
4. Information onDHIS training
by BSF
5. Capacity of County Health
Department
6. AOB
7. Closure (12H30)
INTRODUCTION
• This workshop is to introduce
the new/updated reporting
formats for BSF-IAe.
• We are trying to better align
our reporting with the MoH
systems.
• This is also a forum to raise
concerns, issues and get
feedback on reporting.
• We will also get information on
DHIS training.
Narrative and Annex
Reporting Format –QPR
In this section of the workshop we will:
•
Highlight the new changes in the
reporting format
•
Point out things to remember when
completing the report
•
Allow for Questions and comments
Structural Information
• Population Data and Data source. We have taken out the
Statistic Annex, and added this extra column for catchment
population analysis.
Structural Information
Structural Information
Converter from decimal to degrees
1. Enter decimal values
Longitude Lattitude
Decimal
30.84572
East
Decimal
5.85301
2. Copy the three values and "paste special"-"Value" sheet
Required for calculation
Do not
Longitude
D M
S
change
30
50 44.59
D
Latitude
M
S
5
51 10.84
North
31.45028 7.606111
31
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
27
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
36 22.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
Longitude
°
´
"
D
M
S
Latitude
°
´
"
D
M
S
Calc
Calc
50.7432
51.1806
#VALUE!
#VALUE!
27.01667
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
36.36667
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Structural Information
• In this phase we want
to get a better picture
of facility closure.
• If there are further
details of explanation,
they can be written in
the narrative report.
Beneficiaries
• The indicators for measuring beneficiaries are now
more aligned with the DHIS indicators.
Beneficiaries
• Death in the health facilities has now been
categorised as in the DHIS.
Beneficiaries
• Three new indicators are being counted :
Management and Staff
Payroll Staffing category:
Classified:
•Clinical Officers
•Enrolled Nurses
•Enrolled Mid-wives
•Community Midwives
•Lab Technicians
•Pharmacy Technician
•Pharmacy Assistant
Unclassified:
•Auxiliary Nurse
•EPI Vaccinator
•MCHW/Trained TBA
•Support Staff
Management and Staff
• This section on staff
payroll remains the
same. Please be
aware that if there
are cells highlighted
in GREY, they have
an auto fill function
– so there is no need
to fill them in.
Sustainability
• Supervisions: We need to know how many JOINT supervisions are made in
conjunction with MoH (CHD).
• We want to know if the HMIS data is being transferred to the SMoH, so
please follow this up.
Primary Health Training
• We are now collecting more detailed information
about training
Further Questions?
BREAK
DHIS
• District Health Information System is a computerized
reporting software/tool
• The software was developed by Health information
system programs HISP in South Africa
• HISP - A Research and development program
comprising of universities, Ministries of health,
NGOs in South Africa, Malawi Mozambique, India,
Nigeria Norway, Ethiopia. Etc.
• The DHIS is ACCESS built database.
DHIS
• Introduced in South Sudan a 1 and half years ago
• Designed with a user friendly interface, making it easy
to train the CHD.
• With the help of health NGOs every CHD is moving
towards implementing this reporting system, as it is a
directive from the MoH.
• With assistance by BSF so far 73 individuals have
received the training, with a coverage of 16 CHDs and
also SMOH.
Basic demonstration on
software interface
How the system is
suppose to work
DHIS
Q&A on the DHIS
DHIS
• We would like to train our staff on DHIS how do we get on a
course?
• In the first instance contact Joseph Gama, DHIS/HMIS
Training advisor at BSF Juba office
• Email: joseph.gama@bsf-secretariat-sd.org
• Tel: +249 920 558 350
• Course can be shared with other NGOs which will distribute
the cost of the course. Joseph will have a good overview
what courses are being planned
Cont.
• How many courses do we have to attend?
There are 3 courses:
• 1 x 4 day foundation course to DHIS
• 1 x 4 day course in intermediate DHIS
• BSF partners need to attend a minimum of 2 courses,
although the 3 courses are recommended.
Experience shows that the first training is overwhelming and
that is why there is a second training.
Cont.
• How much does the DHIS course cost?
It is cheaper to have the training with other partners involved
this will cut down cost, the cost of renting hall, meals, etc… will
be shared among the NGOs
In-country Training
• Contact: Joseph Gama as he will be able to help co-ordinate
training.
Cont.
•Where can we download the DHIS software from?
•We are having problems with the software, who do we
contact?
Contact: Joseph Gama, or Victor Misaka:
victorson85@yahoo.ca
Cont.
How do we involve the CHD in DHIS?
• It’s important that CHD are trained in DHIS.
• There are a few options:• CHDs to attend DHIS course in a co-ordinated fashion (i.e. with County).
• BSF Partners to train CHD – however this should only be done by staff who are
proficiently trained on DHIS. Partners will need a 12 month plan to ensure that
there is sufficient support i.e setting up with hardware/software, training, ongoing supervision.
The RSS MoH are also running Training of Trainers course which may be of use.
• Whichever approach is taken it is important to involve/inform the State. Lead
Agents & RSS MoH.
Capacity of County
Health Department
• Is there any feedback on concrete tools they
need for organisational capacity building of
CHDs?
AOB
Closure
Please remember that the
Quarterly Progress Report is
due in on:
Monday 16th April 2012 no
later than 5pm.