DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
CONSTITUTIONS AND PROTOCOL
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
“WHERE THERE IS NO LAW, BUT EVERY MAN
DOES WHAT IS RIGHT IN HIS OWN EYES, THERE IS
THE LEAST OF REAL LIBERTY”
Henry M Robert
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
Why do we need a Constitution?
The reason we need our constitution is to maintain the integrity
of what our founding fathers intended this Association to be.
Without our constitution our Association
would be in great chaos
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
What Constitutions are applicable to us?
Lions Clubs International Constitution
Multiple District Constitution
District Constitution
Standard Club Constitution
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
What are Robert’s Rules of Order?
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
What is Protocol?
pro-to-col (n)
•
The forms of ceremony and etiquette
observed by diplomats and heads of state
•
A code of correct conduct
“It’s nice to be important but
more important to be nice”
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
Why Observe Protocol?
Protocol helps guide us through a variety of situations
Observing protocol and etiquette shows respect and
conveys a sense of order
Protocol is not snobbish or
“Putting on the Ritz”
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
Meeting Protocol
When a Lions Dignitary attends a club / zone / district
meeting:
• Introduction
• Agenda – the most senior visiting Lion always speaks
last.
(The only point after the Address is Tailtwisting)
• Seating – the most senior visiting Lion sits on the Club
President / ZC / DG’s right.
• Send a copy of Agenda to visitors beforehand
• Timekeeping
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
Club Meeting Agenda Example
•
•
•
•
•
•
•
•
•
•
•
•
•
Call to Order
Welcome & Introduction of Guests
Lions Pledge / Creed / Ethics
Attendance, apologies, confirmation of quorum
Confirmation of previous minutes & matters arising
President, Secretary & Treasurer Reports
Portfolio Reports : Service & Fundraising Activities
Any Other Business
District Chairperson’s Address
Zone Chairperson’s Address
District Governor’s Address
Tail Twisting
Closure
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
General
• RSVP
“Répondez S'il Vous Plaît“ = "please
respond"
• Correct spelling shows you took the time
• Name badges
• Advise guests what to expect
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
After the Meeting
•
Entertain, don’t abandon
•
Avoid monopolizing
•
Refreshments
Remember the DG / Guests travel vast distances
and spend much time on the road. Feed them after
your meeting.
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
E-Mail Etiquette Tips
•
•
•
•
•
•
•
•
Forwarding mails
Don’t forget to delete disclaimers
Reply vs Reply to All
To :
CC:
BCC:
Capital letters – WHY ARE YOU SHOUTING AT ME?
Email petitions
Spell check
www.snopes.com
www.hoax-slayer.com
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
Dress Code
•
•
•
•
Appropriate dress for respective functions
Meetings - whatever works for your Club
Formal (black tie) Dinners – when specified
Semi Formal (Collar and Tie) Functions – men no
longer wear suits and jackets as business wear
• Smart Casual (Golf Shirt) Functions
• Take into account the needs of the younger set
• Comfort – we do live in Africa!
DISTRICT
410C TRAINING
WEEKEND 21
– 22 JUNE
MD
410 Regional
Lions Leadership
Institute
16 2014
– 19 January 2014
Official Protocol Policy of L C I
Lions shall be recognised in the following order:
• International President
• Immediate Past International
President
• International Vice Presidents
(according to rank)
• Past International Presidents
• International Directors
• Past International Directors
• Chairperson, Council of
Governors
• District Governors
• Past Council Chairperson
• Immediate Past District Governor
• 1st Vice District Governor
• 2nd Vice District Governor
• Past District Governors
•
•
•
•
•
•
•
•
•
•
•
•
Multiple District Secretary
Multiple District Treasurer
District Secretary
District Treasurer
Region Chairperson
Zone Chairperson
District Chairperson and GMT / GLT
Coordinators
Club Presidents
Immediate Past Club Presidents
Club Secretaries
Club Treasurers
Past Club Presidents
(updated: May 2013)
MD 410 Regional Lions Leadership Institute 16 – 19 January 2014
Conclusion
General Discussion