Company Name
Employee Equipment Policy
Purpose
Company shall issue all employees a laptop and/or desktop and other equipment/
gadgets appropriate for their roles and responsibilities in the company. These
equipment are business tools which the company entrusts to all employees working
remotely. As such, everyone is expected to secure and maintain the laptop/ desktop as
well as the data on the equipment at all times.
Procedures for Equipment Physical Security, Use and Care
1. Each employee provided with an equipment is responsible for the physical security
of the said equipment. All equipment acquired for or issued to the employee by the
Company are deemed to be company property.
2. Employees should not install software or hardware or change the system
configuration including network settings without the consent of Management.
3. Employees are expected to protect all equipment and accessories from damage and
theft.
4. The employee shall thoroughly check the equipment upon issuance.
5. All employees must take the following actions to ensure the physical security of their
company-issued laptops:
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When not in use, the laptop must be locked with a password and caution taken
when entering any company passwords on the laptop.
Store the laptop in a locked cabinet or desk when not in use.
Do not leave your laptop in your vehicle. If it is necessary to leave the laptop in
your vehicle for a very short period of time, the laptop must be locked in the trunk
of the vehicle.
When using the laptop in public areas, do not leave the laptop unattended for any
length of time.
During travel:
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Do not pack your laptop in checked-in luggage.
Attach a name tag or business card to your laptop to easily identify it during
security checks or if lost.
Store the laptop in a hotel room safe or locked suitcase when you are not in the
room.
6. The company equipment should be secured at all times and passwords should
never be shared.
7. The company-issued equipment is for the exclusive use of the employee and should
never be lent to family members or friends.
Guidelines
1. All equipment shall be covered by an equipment insurance policy.
2. All employees shall be issued an equipment and shall sign the Employee Equipment
Agreement.
3. In case of damage or loss, the employee shall file a report to management on the
incident.
4. Likewise, the employee shall submit all documentary requirements of the Insurance
Company.
5. Employees are expected to report any incident concerning the equipment (e.g.
defect, accident, loss, etc.) within twelve (12) hours of its occurrence.
8. In case of damage or loss, the employee shall cover the deductible required by the
Insurance company for the repair or replacement of the unit, unless the damage or
loss is deemed to be not the fault of the employee or beyond the employee’s control.
9. In the event of separation from the company, the laptop and its accessories shall
form part of the employee’s accountability to the company and shall be returned
accordingly.
10. Management shall check the unit thoroughly before signing on the clearance.
Please sign below to indicate receipt of the laptop security policy and your agreement
thereof.
Employee Signature: ____________________
Date: _____________________
Supervisor Signature: _______________________ Date: _____________________
Company Name
Employee Equipment Agreement
Position: Senior Software Engineer
Name:
Department/ Project Team:
Employee No.:
Equipment Information
Serial No. ________________________
Make and Model: ASUS FX507ZC I7PRO LAPTOP
Additional Description
1 set – ASUS FX507ZC-HN068W i7-12700H, GRAY / 32GB RAM / 512GB SSD / WN11 /
15.6INCH
ASUS POWER ADAPTOR WITH CABLE
ASUS TUF BACKPACK
Acknowledgement
I understand that this equipment is company-owned and I am using it for workrelated purposes. I understand that I am responsible for the care and maintenance of the
equipment. In case that the equipment is, damaged, lost, stolen, I shall immediately prepare an
incident report. In case the equipment gets broken due to wear and tear, I shall have it
inspected with the company's technical department as soon as possible. In case damage or
loss is found to be my fault or within my control, I shall be responsible for the deductible amount
due to the Insurance company.
I understand that upon the termination of my employment, I shall surrender and turn over the
equipment back to the company. I also understand that the company has the right to withhold
my final pay until return of the equipment.
By signing this Agreement, I acknowledge that I have received the office equipment described
above in working order and I conform to the terms and conditions for the use of said equipment.
Name and Signature: _____________________________________________
Date: ___________________