Introduction to Computers II
CAS
Desk Top Publishing
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What is desk top publishing?
Desktop publishing (also known as DTP)
combines a personal computer and page
layout software to create publication
documents on a computer for either large scale
publishing or small scale local economical
multifunction peripheral output and distribution.
Users create page layouts with text, graphics,
photos and other visual elements using
software that combines editable text with
images. For small jobs a few copies of a
publication might be printed on a local printer.
For larger jobs a computer file can be sent to a
vendor for high-volume printing.
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What is desk top publishing?
The term "desktop publishing" is
commonly used to describe page
layout skills. However, the skills and
software are not limited to paper and
books. The same skills and software
are often used to create graphics for
point of sale displays, promotional
items, trade show exhibits, retail
package designs, and outdoor signs.
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The Software can be used
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Microsoft uses Publisher
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Open Office uses the Word Processor.
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LibreOfice uses Word Processor
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Preparing the set up for
brochures
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You can print a Writer document as a brochure
or a booklet. That is, Writer prints two pages on
each side of the paper, so that when you fold
the paper, you can read the document as a
book.
When you create a document that you want to
print as a brochure, use portrait orientation for
the pages. Writer applies the brochure layout
when you print the document.
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Purpose of Desktop publishing software DTP programs give
the typesetter (the person designing publications) a lot of
control on:
a) Graphic design: Using DTP software, a typesetter can
create and edit very complex text & graphical objects of
high quality. For example, the software provides the user
with rulers & ruler guides that can be used to place an
object in the correct position within the publication.
b) Page layout design: With a desktop publisher, the user
can design a page layout by setting consistent (constant)
picture and object locations, divide a page into a number of
columns, and also create layers. Layering is the
arrangement of objects on top of each other with the one
on top being on the first layer.
c) Printing: To produce any publications, they must be
printed. Therefore, DTP software
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artwork(i.e., publications that are ready for printing).
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Setting up the pages
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Remember a brochure is a book.
You will have a title page which will
usually not have any headers, footers or
page numbers.
Ideally the left and right margins will be
different on left and right pages.
The first page, for margins, is like a right
page.
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Using the page styles

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You will get the best effects by using the
Page styles
First Page
Left Page
Right Page
Modify them to suit you and make a
brochure template.
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The decisions
Recommendations:
 Make the left margin bigger than the right
margin on right pages, and the first page
 Make the right margin bigger than the left
margin on left pages
 Put headers and/or footers on the right
and left pages but not the first page.
 Put page numbers on all but the first page
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Defining the page styles
Format | Styles & Formatting
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Setting the size, margins and
orientation
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Turn the header or footer on
using the Page Dialog
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Or using the menu
Insert or omit the
header and
footer for each
type of page
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Different left and right pages
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Making the styles work

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In the Page Style Dialog box use the
Organizer tab to make sure that the styles
are used in the correct sequence.
Set the First page to be followed by (Next
Style) a Left Page.
Set the Left Page to be followed by a
Right Page.
Set the Right Page to be followed by a
Left Page
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First Page followed by Left Page
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Left Page followed by Right Page
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Right page followed by left
page
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Features to use
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columns
text frames
graphics and pictures
tables
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Columns
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Just as a newspaper has columns so you
can create columns on a word processed
page.
Use Format | Columns to get the Column
dialog box
You may choose whether to have
automatic column width or to define it
yourself.
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Formatting columns
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Column dialog box –
ability to change the width
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Three columns
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Text frames
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A text frame is an area on your page
which contains text.
You are in control of the size and the
position of the text frame.
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Making good use of frames
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It is often easier to just work with frames
only for your text.
You may choose to have columns in a
frame – just as you can have columns on
a page.
You may link frames so that when one
frame becomes full with your text it
automatically ‘flows’ into the linked frame.
Just as a newspaper may start an article
on page one then let it flow into a column
on, say, page 3.
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Text Frames - Inserting
•
•
•
Inserting Text Frames
Select the text that you want to include in
the frame.
Choose Insert - Frame, and click OK.
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Inserting a text frame
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The frame on the page
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Text Frames - Editing
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To edit the contents of a text frame, click in the
frame, and make the changes that you want.
To edit a frame, select the frame, right-click, and
then choose a formatting option. You can also
right-click the selected frame, and choose
Frame.
To resize a text frame, click an edge of frame,
and drag one of the edges or corners of the
frame. Hold down Shift while you drag to
maintain the proportion Bachuba
of the
frame.
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Editing the Frame – Right
click
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The Frame dialog box - Type
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The Frame dialog box Borders
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The Frame dialog box columns
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A text frame with columns
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Text Frames - Hiding
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Hiding Text From Printing
Any Writer text frame can be set to a
mode which allows viewing the text on
screen, but hides the text from printing.
Select the text frame (you see the eight
handles).
Choose Format - Frame - Options.
In the Properties area, unmark the Print
check box and click OK.
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Text Frame dialog - Options
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Text overflow
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It is possible to overfill a frame and this
will be indicated by a red arrow in the
bottom right hand corner
You have three options:
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Set the frame to change its size
automatically.
Increase the size of the frame manually to
allow all the text to appear
Link the frame to another one so that the text
flows into the linked frame
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Text frame with overflow
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Changing the size
automatically
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Text Frames - linking
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You can link Writer text frames so that their
contents automatically flow from one frame
to another.
Click the edge of a frame that you want to link.
Selection handles appear on the edges of the
frame.
On the Frame Bar, click the Link Frames
icon
.
Click the frame that you want to link to.
When you select a linked frame, a line is
displayed that connects the linked frames.
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Linking frames
Frame Bar
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Linking / Unlinking frames
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Unlinking frames and
overflow
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Multiple linked frames
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Controlling the link manually
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Text Frames
– when you can link
You can only link frames if:
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The target frame is empty.
The target frame is not linked to another frame.
The source and the target frames are in the
same section. For example, you cannot link a
header frame to a footer frame.
The source frame does not have a next link.
The target or the source frame are not contained
in each other.
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Graphics
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Inserting a Graphic From a File
Inserting Graphics From the Gallery With
Drag-and-Drop
Inserting Graphics From OpenOffice.org
Draw or Impress
Inserting a Calc Chart into a Text
Document
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Graphics from the Gallery
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Tools | Gallery
Drag and drop items from the gallery onto
your brochure.
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Graphics from Draw or
Impress
Choose the object in Draw or Impress and
copy and paste them into the document
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Inserting a Calc chart into a
text document
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Open the spreadsheet
Select the chart
Copy and Paste it into your document
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Tables
Tables may be put into a brochure just as
they are put into any other Word
Processed Document
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Printing the brochure
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If you print a document in portrait on a landscape page,
two opposing sides in a brochure will be printed next to
each other.
If you have a printer with double-sided printing
capability, then you can create an entire brochure from
your document without having to collate the pages later.
If you have a printer that only has single-sided printing
capability, then you can achieve this effect by first
printing out the front pages with the Right pages option
marked, then re-inserting the entire paper stack in your
printer and printing all the back pages with the Left
pages option marked.
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Printing the brochure
•
•
•
Choose File - Print.
In the Print dialog, click Properties.
In the properties dialog for your printer,
set the paper orientation to landscape.
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Printing the brochure
•
•
Return to Print dialog, and click
Options.
In the Pages area of the Printer
Options dialog, select Brochure.
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Two sided printing
•
First use File | Print
If your printer does two sided printing
• Use the Options button in the print dialog
to select print right pages and left pages.
• In the Print dialog, click OK.
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Without two sided printing
• First use File | Print
For a printer that does not print on both sides
• Use the Options button in the print dialog to
specify brochure and print right pages only,
then click OK in the print dialog.
• Remove the paper from the printer, turn it over
keeping the top of the pages on the same side
and put it back into the printer.
• Select File | Print again, then use the Options
button to specify brochure and left pages only
and click OK in the print dialog.
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The print dialog - Windows
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The print dialog - Edubuntu
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Properties... Windows
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This dialog depends
on
the printer.
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Properties... Edubuntu
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Options... Windows
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Options... Edubuntu
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If things go wrong
If OpenOffice.org prints the pages in the
wrong order:
open the Printer Options dialog, select
Reversed, and then print the document
again.
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