CURRENT RECORDS
1. How many files are current records
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2. Are there any procedure of opening and closing a file?
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3. Are there any files that went missing before?
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4. Does the organization have file movement card?
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5. How often do you duplicate records?
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6. Do you keep this duplicate copies?
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7. If yes how long do you keep duplicate copies?
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8. Did the organization experienced records deterioration before?
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SEMI-CURRENT RECORDS
1. How many semi-current records does the school have?
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2. Where are semi-current records transferred?
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3. Which type of storage equipment does the organization use?
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4. Is the equipment efficient in your daily use?
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5. Are the equipment used for records suitable for the collections?
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6. How often do cleaning storage areas and records material happen to keep dirt to minimum?
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7.
NON-CURRENT RECORDS
1. How many non-current records does the organization have?
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2. Did the organization experienced records deterioration before?
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SECURITY OF RECORDS
1. Are there any access restriction measures to records.
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2. How secure are records in the organization
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3. What are you using in the organization as records security?
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4. What are your opinion on the effectiveness of the security measures that are being used in
the organization?
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5. What are the challenges of records security the organization is currently facing?
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E-RECORDS
1. Does the organization have the specific policy for the management of emails?
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2. Is there a plan to digitize the school records?
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3.
Who is responsible for the management of Electronic records?
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4. Does the person have the skills and knowledge of managing e-records and information?
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