FM‌‌Policy‌‌and‌‌Procedure‌‌Manual‌
‌‌
‌
Number‌ ‌
Policy‌‌Title‌ ‌
FM‌‌3‌ ‌
Issue‌‌Date‌ ‌
Petty‌‌Cash‌‌Policy‌ ‌
‌
‌
Last‌‌Updated‌ ‌
Feb‌‌20,‌‌2022‌ ‌
‌
3. Petty‌‌Cash‌‌Policy‌ ‌
This‌‌policy‌‌should‌‌be‌‌read‌‌and‌‌carried‌‌out‌‌by‌‌all‌‌staff‌‌where‌‌petty‌‌cash‌‌is‌‌issued.‌‌
3.1.
Purpose‌‌of‌‌the‌‌Policy‌ ‌
Petty‌‌cash‌‌should‌‌be‌‌used‌‌to‌‌pay‌‌for‌‌small‌‌business‌‌expenses‌‌up‌‌to‌‌JD100.00‌ ‌
where‌‌payments‌‌through‌‌accounts‌‌payable‌‌or‌‌credit‌‌card‌‌are‌‌not‌‌justified‌‌or‌‌
appropriate.‌ ‌
3.2.
Procedures‌ ‌
3.2.1.
Issuing‌‌Petty‌‌Cash‌ ‌
● Petty‌‌cash‌‌reimbursement‌‌can’t‌‌be‌‌requested‌‌unless‌‌the‌‌petty‌‌
cash‌‌balance‌‌is‌‌reaching‌‌to‌‌at‌‌least‌‌80%‌‌utilisation‌‌or‌‌there‌‌is‌‌a‌‌
one‌‌payment‌‌needed‌‌that‌‌exceeds‌‌the‌‌remaining‌‌petty‌‌cash‌‌
balance.‌ ‌
● Only‌‌up‌‌to‌$
‌ 100.00‌‌‌can‌‌be‌‌disbursed‌‌at‌‌any‌‌one‌‌time‌‌from‌‌the‌‌
petty‌‌cash.‌ ‌
● All‌‌petty‌‌cash‌‌vouchers‌‌issued‌‌must‌‌be‌‌approved‌‌by‌‌FM‌‌and‌‌the‌‌
spending‌‌department‌‌head.‌ ‌
● Type‌‌of‌‌expenses‌‌that‌‌repeats‌‌frequently‌‌&‌‌can‌‌be‌‌spent‌‌via‌‌the‌‌
check‌‌payment‌‌&‌‌purchasing‌‌process‌‌should‌‌not‌‌be‌‌continued‌‌
via‌‌the‌‌petty‌‌cash‌‌process.‌ ‌
● Once‌‌the‌‌petty‌‌cash‌‌is‌‌spent,‌‌a‌‌receipt‌‌or‌‌invoice‌‌should‌‌be‌‌
attached‌‌to‌‌the‌‌voucher‌‌and‌‌returned‌‌to‌‌petty‌‌cash‌‌with‌‌any‌‌
balance‌‌of‌‌monies‌‌unspent.‌ ‌
All‌‌completed‌‌vouchers‌‌must‌‌have‌‌the‌‌following‌‌details‌‌included‌‌(Log):‌ ‌
● Petty‌‌cash‌‌open‌‌balance,‌‌total‌‌expenses‌‌paid‌‌&‌‌remaining‌‌
available‌‌cash‌‌balance.‌ ‌
● issue‌‌date‌‌of‌‌voucher‌ ‌
● name‌‌of‌‌person‌‌issued‌‌the‌‌voucher‌ ‌
‌
Last‌‌printed‌‌11/02/2022‌‌11:44:00‌‌AM‌
‌Page‌‌1‌‌of‌‌2‌ ‌
FM‌‌Policy‌‌and‌‌Procedure‌‌Manual‌
‌‌
‌
Number‌ ‌
Policy‌‌Title‌ ‌
FM‌‌3‌ ‌
Petty‌‌Cash‌‌Policy‌ ‌
‌
Issue‌‌Date‌ ‌
‌
Last‌‌Updated‌ ‌
Feb‌‌20,‌‌2022‌ ‌
‌
● details‌‌of‌‌expense‌‌(Date,‌‌amount,‌‌supplier‌‌name,‌‌etc)‌ ‌
● tax‌‌invoice‌‌or‌‌receipt‌ ‌
● signature‌‌of‌‌approval‌‌person.‌ ‌
‌
3.2.2.
Reconciling‌‌Petty‌‌Cash‌ ‌
● Petty‌‌cash‌‌float‌‌is‌‌to‌‌be‌‌reconciled‌ ‌at‌‌least‌‌monthly.‌‌This‌‌is‌‌the‌‌
responsibility‌‌of‌‌FM.‌ ‌
● All‌‌petty‌‌cash‌‌expenditure‌‌must‌‌be‌‌entered‌‌into‌‌the‌‌financial‌‌
system‌‌once‌‌the‌‌petty‌‌cash‌‌has‌‌been‌‌reconciled.‌‌ ‌
● The‌‌money‌‌balance‌‌and‌‌vouchers‌‌must‌‌equal‌‌the‌‌petty‌‌cash‌‌
float‌‌amount‌‌before‌‌reimbursement‌‌can‌‌be‌‌made.‌ ‌
● Reimbursement‌‌of‌‌petty‌‌cash‌‌will‌‌be‌‌authorised‌‌by‌‌FM‌‌&‌‌the‌‌
disbursing‌‌department‌‌head.‌ ‌
● All‌‌petty‌‌cash‌‌must‌‌be‌‌completely‌‌closed‌‌&‌‌reset‌‌by‌‌the‌‌end‌‌of‌‌
the‌‌financial‌‌year,‌‌then‌‌restart‌‌a‌‌new‌‌petty‌‌cash‌‌by‌‌the‌‌
beginning‌‌of‌‌next‌‌financial‌‌year.‌ ‌
‌
Petty‌‌Cash‌‌Form‌ ‌
‌
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Last‌‌printed‌‌11/02/2022‌‌11:44:00‌‌AM‌
‌Page‌‌2‌‌of‌‌2‌ ‌