Docklands Toastmasters Club #985430
9.0 Toastmaster Checklist – Agenda Template
The Toastmasters Agenda Running Sheet:
This is a guide to assist new Toastmasters and depending on the formal agenda, running order may change on what is listed below.
TIME
AGENDA
Meeting called to order by
Sergeant-at-Arms
Welcome and Opening by
President
Toastmaster chairs
meeting
Provide Theme
Word of the Day
BY WHO
Sergeant at Arms
TOASTMASTER ACTION
None
President
None
TM
Announce changes to agenda and fulfill vacant roles
Grammarian
Round Robin by
Toastmaster
TM
PREPARED SPEECHES 1
TM
Introduce Theme Name: …………………………....………………………
Points about Theme: ...……………………………………………………...
● Instruct roles if they can explain their role for the new guests and
members in the room
● Remember to remind people to use the TONIGHT’S WORD
Explain how it is to run
● It's a warm up routine
● That everyone needs to take part in and goes round the table
● Guests encouraged to speak but can choose to pass
● 15-20 seconds. Remind Buzzer will sound if over time and will
need to sit down.
Important: they are often new members performing this role who are
very nervous so be encouraging.
Introduce the SPEAKERS
DONE
PREPARED SPEECHES 2-4
VOTE BEST SPEAKER
TM
TM
Table Topics
Table Topics Master
First Speaker
● Our first speaker is (NAME 1)…………...……………………,
● Speech title ……………………………..………………………,
● Speech number ……,
● From manual ………………………………………………...…,
● (SPEECH TITLE 1),………………………………………....…,
● Please welcome (NAME 1)……....…………………………….
Eg: Our first speaker is Tom Hill, speech title Coconut, speech number
3 from Speaking to Inform, Coconut, please welcome Tom Hill
For any Ice Breaker speeches ask for a standing ovation from
audience once speech has concluded
Repeat the above format when introducing speakers.
Explain how to vote
● Vote for speaker they thought gave the best Table Topic
speech
● Use a piece of paper
● Place your vote in the container being passed around.
● Repeat each member’s name for everyone to remember.
Explain about 3 awards and that President gives out at end of night
● Best Speech
● Table Topics Master
● Best Evaluator
TIP: Remember to remind people to use TONIGHT’S WORD
Introduce who will be the TABLE TOPICS MASTER
VOTE BEST TABLE TOPIC
Next Meeting - Key Roles
New Member Inductions
Joke of the day
BREAK FOR X MINUTES
TM
VPE
VPM
Joke Master
TM
Welcome Back From Break
Evaluations Speeches 1- 4
Evaluation Table Topics
Sergeant at Arms
TM
Various
VOTE BEST EVALUATOR
Reports
TM
TM
Grammarian Report
Ah Counter Report
Word Master Report
Time Keeper Report
General Evaluator
Hand Over Meeting
President presents awards
and closes the meeting
Grammarian
Ah Counter
Word Master
Timer
General Evaluator
TM
President
Repeat same process as you did earlier for best Speaker
None
None
Introduce speaker
● Clearly state the time of the break and when to be back
● Chance to Mingle and talk to your new fellow toastmasters
None
Introduce each evaluator to provide evaluation on nominated speech
Introduce speaker to evaluate the Odds
Introduce speaker to evaluate the Evens
Repeat same process as you did earlier for best Speaker
It’s now time for the reports from our role players. Instruct roles if they
can explain their role for the new guests and members in the room
Introduce role to provide report
Introduce role to provide report
Introduce role to provide report
Introduce role to provide report
Introduce role to provide report
Thank all members and guests and hand meeting back to President
None