UNIVERSITY OF ZIMBABWE
FACULTY OF COMMERCE
INDUSTRIAL ATTACHMENT LOG-BOOK
NAME OF COMPANY/ORGANISATION: Guard Alert(Private)Limited
NAME OF STUDENT:
Simbarashe Sanyika
REG NUMBER:
R1713391
DEGREE PROGRAMME:
HACCO
PERIOD OF ATTACHMENT:
August 2019 to July 2020
NAME OF SUPERVISOR:
Mr Dagloud Tobve
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
DATE
AUGUST
WEEK 1
DESCRIPTION OF WORK DONE
Induction/Orientation
TRAINEE COMMENTS& RECOMMENDATIONS
● The week was about getting to know the

The induction training provided a platform
for me to understand what Guard Alert is
about, the importance of one’s contribution
to the overall performance of the
organisation. The “My development site”
which was made familiar during my
induction training provided a learning curve
on the various aspects relating to the on the
job situations as well as industry learning

The training made it easier for me to
acclimatise to the working environment, as
it allowed for self-expression and any areas
of unfamiliarity were clarified to me.

The Accounts team and staff in general
showed me such good hospitality and I
appreciated it.

I would like to commend Guard Alert for its
hospitable culture in welcoming and treating
new subordinates and I recommend they
continue with this culture.
organisation, the management and staff
in the organisation as well as other
supporting departments and everything
else surrounding the organisation.
● I
was
shown
around
the
company
premises in Southerton at Hood Road
and Nuffield where the Headquarter of
Guard Alert is located.
● Amongst
the
staff members’
l
was
introduced to the Directors of Guard
Alert Mr Ngwerume and Guard Alert
Financial Accountant, Mr Tobve who is
my immediate supervisor was taught
how the company operates
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
WEEK 2
● Signing of employment contract. I was

I managed to understand the significance of
given my Employment Contract by Guard
my role as an employee in ensuring that the
Alert Finance Manager Mr Chiwade to
information of all customers is always up to
read
date.
through
before
annotating
my
signature. The contract contained the
terms and conditions of employment as
well as my remuneration.
● I was assigned to work with the creditors
team,
sheets,
with
duties
submitting
of
preparing
pay
sheets
pay
for
authorisation, writing daily RTGS and
cheques due for payment, ensure all
invoices due for payment are authorised
before payment, issuing out proof of
payment to respective suppliers, filling
RTGS copies, tax clearance certificates
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
and
VAT
requesting
registration
for
proper
certificates,
tax
clearance
invoices (ZIMRA COMPLIANT) and doing
creditors reconciliations.
WEEK 3

This week I was introduced to the way
the organisation records its transaction
understand the way the organisation
under supervision of Mr Tobve.The
records its transaction.
company mainly uses Sage Paste.


● The training was helpful that it helped me
● I also appreciated the importance of
I was taught also how to post petty cash
Information Technology to Accounting since
vouchers into the system, invoices which
most of the work nowadays is done through
has already been paid into the system
the use of computer.
and to process invoices which were not
Recommendation(s)
entered in to the system.
● The Pastel system should have a way to
I was also taught the coding of
capture all the relevant information of the
requisition forms to put account numbers
customers and be able to generate all the
before processing the invoice paid into
necessary documents associated with each
the system. For example, Motor Vehicle
transaction for example payment vouchers
Repairs is coded 3540, VAT:9500, Power
so that there will not be any need to keep
&Water: 3560.The coding should show
the physical forms which increases storage
the province and the subdivision of the
costs.
company. For example, if the ZESA
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
charges for Mutare are to be entered into
the system, the coding goes as follows
3560/GA/EAS/Mtre
WEEK 4

Being introduced and taught how to sort
incoming invoices from suppliers via
email and check if they have tax
certificates and where to get them
authorised for payment.
● I was taught how to confirm with
companies if they have tax clearance
certificate or not via email or phone call.
If they don’t have, we have to deduct
10% Withholding tax. If they have, we
have to stamp the requisition form to
show they have the tax certificate for

I was taught by my colleagues. how to
perform some of these tasks as well as my
fellow workmates.

I learnt more about taxation and widened
my knowledge base, I would like to thank
the organisation.
● From this point it did not take me much time
to adapt to the work environment because I
was now aware of the values and ethics of
the Guard Alert.
that year.
● I was taught about invoice authorisation
before processing payment, and that an
invoice is authorised by different levels
of management according to the invoice
amount.
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
● I also got a chance to meet various staff
members as well as the top
management who would be authorising
the invoices for me before being paid.
DATE
SEPTEMBER
WEEK 1
DESCRIPTION OF WORK DONE
 I was introduced to the FBC Internet
Banking system which used for making
Internal and RTGS daily payments and
account enquiries.



TRAINEE SIGNATURE:
TRAINEE COMMENTS& RECOMMENDATIONS
 I was corrected my mistakes in the sorting
of
incoming invoices and making
payments.
 This was the first time to acquire hands on
Making trade payments (RTGS) as well as
experience
internal. I was taught how to send and
extract proof of payments for both RTGS
and internal payments done online. I
managed to download the proof of
•I was also taught how to combine invoices of
payments online and to check whether
the payment done has been debited or
the
same source and batch them into a
not into our account.
single payment by Remember Mupereki (Accounts
I was taught how to do manual payments Clerk)
in case the FBC Internet banking system
is down using the RTGS and internal
forms.
•I also appreciate the learning environment
I also continued with the sorting of
and working environment in which I am
invoices and having them authorised.
positioned, I have friendly and patient colleagues.
WORK SUPERVISOR’S SIGNATURE:

I made payments to Quemapax, Fawcett
Security Operations and Nations
Hardware & Electrical. I managed to
extract the POPs and send them to the
suppliers to show the payment so that
our team from Guard Alert Electronics
can go and collect the goods ordered.

The FBC Internet banking system was user
friendly

I would like to recommend that Computer
courses related to business be introduced
for finance students to enable them easier
adapting to the use of computers in the
workplace.

I learnt more about taxation and widened
my knowledge base, I would like to thank
the organisation for organising this
workshop.
WEEK 2
● I learnt on how to reconcile supplier

Reconciliations helps the company to stay
statements’ balance to a general ledger
up-to-date on amounts owed and identify
balance. The process involved
variances which might exist so that the
reconciling an individual supplier balance
company’s records stay updated. This also
in the accounts payable ledger with a
protects the relationship between the
statement issued by a supplier.
company and its suppliers.
● I did Bank Reconciliations for Security
Distributors, Infobase and Prime Sole for
the month of June. The process was to
TRAINEE SIGNATURE:

Bank reconciliations on the other hand are
useful as they aid in identifying financial
WORK SUPERVISOR’S SIGNATURE:
match the invoices on the supplier
errors such as double payments, lost checks
statement and what has been posted
and missed payments.
into our system. To check also invoices
on supplier statements but not in our
system. To check also that the payments
done by Guard Alert were credited by the
supplier on their statement. I had to
calculate all the payments done by
Guard Alert that are on the bank
statement first then reconcile using the
customer statement from supplier
WEEK 3
On a monthly basis all the payments made

Fewer errors were being made as I was
must be uploaded in pastel. This week I posted
learning to appreciate the nature of my
all the payments in Pastel.
responsibilities

Mr Tobve taught me do a to Telegraphic
Transfers (TT). I worked in collaboration
I would like to recommend that a tax
with the exchange control department in
certificate database be created for the
handling international payments.
Accounting team such that it is faster,
easier and cheaper to track companies with
TRAINEE SIGNATURE:
I learnt how to prepare TT forms and need to
valid and expired tax certificates and
be attached on the TT before it goes to the FBC
translates to quicker payment process.
WORK SUPERVISOR’S SIGNATURE:
bank for process. I learnt l should attach the
I had the opportunity of witnessing financial
invoices on TT and make sure the Finance
statements for the half year being prepared
Manager should sign the Declaration Form that
and it increased my understanding to
accompany the TT.
financial accounting.
I compiled trade payment invoices which were
paid with 10% tax withheld and was taught
how to record them in the appropriate
schedule for tax purposes
I sorted incoming invoices from Guard Alert
suppliers and verified if they have valid tax
certificates and I forwarded them for
authorisation
I did RTGS and journal payments as well as
sending payment confirmations of payments
done.
WEEK 4
TRAINEE SIGNATURE:
This week l managed to post petty cash in

I managed to understand the whole process
Pastel that comes from Guard Alert branches.
of posting petty cash. Mr Tobve checked the
I posted petty cash for Mutare,Masvingo,
journal batch l posted these petty cash from
WORK SUPERVISOR’S SIGNATURE:
Gwanda Nyanga, Chegutu,Chitungwiza and
Harare.
different branches

I was corrected on the issue of posting fuel
I managed to pay the September wages for
from branches that l has to obtain fuel
guards who were not on payroll and some
breakdown from branches first before l post
skipped on cheque. I used the FBC Internet
fuel transactions.
banking system to process the payments.

I learnt to apportion some expenses like
fuel,Telone charges and transaction charges.
For Fuel expenses l apportioned 2/3 to
Guard Alert and 1/3 to Armsec of the total
fuel cost. I was able to do it on my own,
however I came across some few challenges
on Bulawayo petty cash which the
reimbursement total was underpaid. I had to
wait to get the total reimbursement fixed by
Mr Tobve and this affected my rate of
posting some petty cash into system.

I was able to finish posting other petty cash
from zvishavane,Chipinge and Mvurwi
branches on my own, however I also came
across with different types of errors which I
had to call the petty cashier from our
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
branches to correct and confirm the actual
real figures which should have been written
on petty cash voucher and by so doing this
it affected a little bit my rate of posting
month end petty cash.
DATE
OCTOBER
WEEK 1
DESCRIPTION OF WORK DONE
 I was taught how to make ZIMRA tax
(VAT) and NSSA payments using manual
TRAINEE COMMENTS& RECOMMENDATIONS
 Mr Tobve explained to me the importance of
submitting ZIMRA paperwork on time.
RTGS form by Mr Tobve.


I was also taught how to scan the copies
that comes from the bank with bank

stamp and send the them copies to
ZIMRA and NSSA accounts department to
show them proof of payment.

I did RTGS and journal payments (Guard
Alert account payments), as well as
sending proof of payments for the
TRAINEE SIGNATURE:

It also helped me to see how deadlines
apply in accounting and general finance
field, the ZIMRA Return is supposed to be
submitted before deadline.
Faced some challenges in failing to get
some information from the stores
department to check whether the invoices
send on my email to be paid that the goods
where already delivered or not. This delayed
me to settle those payments on time and
would end up sending proof of payments to
suppliers later than usual.
I developed tracing skills since I had to
WORK SUPERVISOR’S SIGNATURE:
payments which I did to several
follow up and get the information from the
stores department.
suppliers.

WEEK 2

Requesting outstanding invoices from

various suppliers for payments which
were paid using quotation


Writing daily requisitions forms to pay
WEEK 3


TRAINEE SIGNATURE:
Get to know that VAT on invoices should be
15%

Checking for completeness and
accuracy of utility bills such as water
bills and ZESA bills from different Guard
Alert branches
This week I was taught how to post
I got some challenges from suppliers who
were not sending proper tax invoices.

suppliers
Challenges faced in getting information
showed me that the integration of
departments is of utmost importance
because failure of one department to deliver
information on time might result in failure of
more departments or the company to pay
their suppliers on time and end up being
charged late payment fee.

I also get to know how these utility bills are
apportioned. For example ZESA bills it is
apportioned as follows 2/3 to Guard Alert
and 1/3 to Armsec
One challenge that I faced was that some of
Ecocash transactions into our pastel
the amounts that were on the requisitions
system
were not the actual amounts that were on
Before posting the transactions into the
the bank statements.
WORK SUPERVISOR’S SIGNATURE:
system I corded all the requisitions that



were paid through Ecocash
match the phone number on every
After coding I posted all the transactions
requisition with the number that appeared
into the Ecocash cashbook.
on the bank statement under that
I also learnt how to do cashbook
transaction to make sure it is the correct
reconciliations. I did a reconciliation for
Ecocash cashbook.
WEEK 4

transaction.

This week we conducted a stock count

on Monday so as to physically verify the
existence of certain stock items for

valuation purposes.

As a measure to curb this challenge I had to
The stock count was being led by Mrs
Nguruve (Guard Alert Storekeeper) and l
was checking whether the goods being
I learnt to pay attention to every detail
when doing my work.
During the count l obtain an appreciation of
the importance of conducting the inventory
counts as parts of the audit procedures as
from the counts conducted.
I obtained an understanding that at times
what is in the perpetual records may not
necessarily be what is on hand, hence the
risk of disclosing the incorrect inventory
figures in the financial statements
counted were agreeing with what was in
our system. Checking the alarm
monitoring sensors bought and sold. I
was mainly checking the arithmetic
accuracy.
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
DATE
NOVEMBER
WEEK 1
DESCRIPTION OF WORK DONE
 In this week l was moved to the Salaries
and Wages department, were the
information is captured and entered into
the payroll system and checked by the
chief accountant.
 The duties of this department mainly
surrounded by capturing data into the
system, then create check and control
reports (entails all earnings and
deductions data) which also require
checking for errors through the
validation process.
 Taught how to calculate overtime hours
worked by security guards and other
staff and the allowance they should be
given
 Taught also how to prepare payslips of
employees
TRAINEE COMMENTS& RECOMMENDATIONS
 I faced the challenge that some of the
details which were submitted from branches
which has to do with the change of banking
details, surnames and extension of
contracts were not updated into the system
 Security guards who resigned where still on
the payroll system yet they were paid their
terminal benefits.
MEASURE IMPLEMENTED



TRAINEE SIGNATURE:
I had to go to the Archive Room to
help retrieve the requisition forms of
employees who were paid their
terminal benefits so that they will be
removed in the payroll system
I submitted the list of names of guards
who changed their banking details to
Head Section so that their salaries
would be deposited into the correct
bank
I learnt that there is need to process
information faster as soon it is received
from branches. This will reduce chances of
capturing wrong data
WORK SUPERVISOR’S SIGNATURE:
WEEK 2




WEEK 3
TRAINEE SIGNATURE:

Calculated the overtime amount
accruing to employees: For the normal
days the rate is calculated by the
amount charged or paid per hour
multiplied by one and half, whereas on
weekends and holidays the rate is
multiplied by two (say amount is $5 per
hour and normal hours worked are 8:it
would be calculated as ($5x1.5)8=$60, if
it was a holiday instead of 1.5 we would
put 2 that is to say:(5x2)8=$80
Creation of new employees normally
security guards into the payroll system
who joined the organisation
Photocopying letters of appointment
assumption of duty as part of
attachment to the input forms and file
copies
Taught how to assess employees on their
credit worth to apply for loans whether
internally or externally, and which
attachment to give them to submit to
the relevant recipient on their request to
undertake a loan
I was tasked to capture claim forms,
recording them department by
department into the sections claim
records book. A claim is a document that
some security guards who wanted their
overtime money urgently had to explain to
them how the overtime is calculated since
they complained the money was less than
what he expected. This made some security
guards to fume due to the anticipated delay
in calculation
MEASURE IMPLEMENTED






I had to escalate to my supervisor
who handled the agitated security
guards.
I learnt how to deal with different type of
people and to know the right kind of
communication skill to implement in various
situations.
Learnt also how to manage various
employees and the choice of words to use
when explaining concepts which increased
my interpersonal and communication skills.
I learnt also how to escalate a situation to a
senior colleague when you fail to handle it
Filing of claim papers took most of the time
since documents were mixed up in Archive
Room.
WORK SUPERVISOR’S SIGNATURE:



WEEK 4



TRAINEE SIGNATURE:
is completed by an employee after they
have completed a particular duty and
overtime duties like cleaning or security
work
We were tasked with my four senior staff
to clear the backload on accruing claims
of security guards who were still waiting
to receive their overtime money and
meet the deadline set for their payments
which was set as the first week of
December 2019.
I completed the input forms 3s
pertaining to garnishee details as well as
relevant input inform for retrieval of
revolving loan payments made to certain
security guards.
I calculated the tax charges i.e. PAYE and
AIDS LEVY on claims and salary
advances requested by individual
employees
This week I was tasked to do payslip
compilation. We had to group payslips
according to their respective
departments
Also dealt with input on issues to
employees changing their surnames,
extension and renewal of contracts
Processed online payments for individual
security guards who had not received
their salaries. The reason for not
receiving their salaries was because of
incorrect banking details submitted and
MEASURE IMPLEMENTED

Had to work overtime after work to
finish filing the papers and meet the
deadline

I learnt that filing is the most critical and
fundamental objective that every
organization should handle with great care

I faced the challenge that some of the
payments I initiated online were not
authorised by signatories cause the system
went down after I initiated them
I also faced the challenge that few
payments that were authorised online using
the Internet Banking System failed cause
the system did not debit our main account
where the money was coming from hence
those payments failed to be credited into

WORK SUPERVISOR’S SIGNATURE:



TRAINEE SIGNATURE:
contract end dates either incorrectly
captured or extended and paperwork for
extension not yet processed
Verification of contract end dates for
security guards: that is checking letters
of assumption of duty
Photocopying letters of appointment and
assumption of duty as part of
attachment input forms and files
Went on to prepare input form B for the
retrieval of advance payments/allowance
made to certain individuals.
the account of their beneficiaries
MEASURE IMPLEMENTED


WORK SUPERVISOR’S SIGNATURE:
I had to process the payments
manually so that our messenger
would go with the daily RTGS manual
form signed by the signatories to FBC
bank where the team from the bank
would process
Some of requisition forms which were
submitted with both account number
and Ecocash number l had to use the
Ecocash number so that their salaries
would be deposited into their mobile
wallet. I went with the requisition to
the chief accountant Mr Tobve and
Finance Manager to authorise the
requisition before transferring money
into Ecocash wallet of employees who
were still waiting to receive their
salaries
 I learnt that when payments are
done online one has to check
that the account where the
money is coming from has been
debited or not. You have to use
the reference number that is on
the proof of payment then

DATE
DECEMBER
WEEK 1
TRAINEE SIGNATURE:
DESCRIPTION OF WORK DONE
 In this week l was moved back to the
payments desk
 Getting invoices sent on my email
address authorised, made payments to
various suppliers, sending of payment
confirmations to the respective suppliers
via email.
 Traced queries of payments made to
suppliers in November to check whether
the payments that they are complaining
they haven’t received where debited in
our main account used to pay the
invoices
 processed TT payments and drafted TT
declaration forms for ZIMRA.
 I managed to pay ZIMRA tax payments.
 I send ZIMRA tax returns to ZIMRA to Mr
Tobve on his email address to send to
search whether the account has
been debited or not
I also learnt that payments done
online are faster the beneficiary
receive the money quickly
within 24 hours than payments
done manually and processed at
the bank. It takes few days for
the beneficiary account to be
credited
TRAINEE COMMENTS& RECOMMENDATIONS
 I faced no challenge
 I got a deeper understanding of compliance,
adherence to organisational processes and
systems.
 Although I am an accounting student I got a
deeper appreciation of other fields such as
marketing, quantitative risk, international
trade etc. These units work hand in hand
with the accounting department and
working in accounting department at
payment desk enhanced my understanding
of the interdependence between an
organisation’s departments and sections.
WORK SUPERVISOR’S SIGNATURE:
WEEK 2







respective department at ZIMRA
Reconciliation of cash book
Posting petty cash for the month of
November into the system using Sage
Pastel
Checking if the daily swipe corresponds
to the statement’s. I checked the
Ecobank,ZB and Steward bank
Statements
Writing daily requisition for the payment
of expenses and invoices from suppliers
Paid rent for premises rented by Guard
Alert in respective branches such as
Nyanga,Mutare,Zvishavane and Chinhoyi
Sending proof of payments to different
branches on their email address to show
confirmation of rent paid to avoid
eviction
Updating statements of rent paid to
respective branches rented by Guard
Alert
Faced the challenge that the petty cashier
from different branches where failing to
grasp the concept of the money which
should be reimbursed and to indicate the
remaining float.
 There where lot of arithmetic errors on the
total amount of petty cash which was
supposed to be reimbursed
 Had some challenges in identifying some
payments which were being paid via ZIPT to
suppliers. They did not come with
beneficiary reference on the statement
MEASURE IMPLEMENTED



TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
I phoned the branches where the
petty cashier failed to do correct
calculation and encourage them
proper checks have to be conducted
on the petty cash by at least two
people before send to Head Office to
be paid. This will avoid issues of
underpayments
I had to tell my supervisor that there
is need to send someone to branches
to go and teach the petty cashiers the
WEEK 3



TRAINEE SIGNATURE:
Received the invoices from the invoicing
department at Nuffield for Minetech
Zimbabwe and Pinpoint Tracking for
intercompany transactions
Checked whether the tax invoices l
received has the following details:
-the word tax invoice
-the name, address and VAT registration
number of the supplier
-the name and address of the recipient
and VAT registration number of the
recipient
-price and VAT charged
-quantity or volume of goods supplied
-description of goods supplied
-tax invoice date
-VAT charged is 15% of the subtotal
Referred invoices after checking all of
concept of reimburse and float
increase.
 Preparing requisition forms and
rental statements over and over
again helped me to get more
confidence and l was in control
of what l was doing, with little
supervision
 I learnt also the way rent is
received and receipted by
owners and how it is paid by
tenant
 Faced the challenge that some of the
invoices l received where not proper tax
invoices
 The VAT charged was wrongly calculated
MEASURE IMPLEMENTED
WORK SUPERVISOR’S SIGNATURE:

I had to refer back the invoices
which were not proper to
Nuffield so that the team from
invoicing department may
request the proper tax invoice’s.
Invoices which did not have our
company’s name and VAT
registration where the ones l
returned back but those
charged wrong VAT l followed





them to Mr Tobve(Financial Accountant)
for verification and authorisation before
processing
Coded the invoices before posting and
inputting the invoice transactions into
the respective account codes
I posted all the invoices into the Pastel
accounting system and date stamping
the invoices after posting
I filled the intercompany invoices for
December in December file
Prepared Ecocash requisition for the
payment of T&S for guards who were
going to Kadoma for duty
Prepared daily requisition to transfer
money from Guard Alert FBC main
account to respective banks such as
CBZ,ZB,POSB,Steward and Agribank to
pay employee salaries for December

them on my own
All invoices which VAT was
wrongly calculated l had to stop
posting them. I phoned the
suppliers to correctly calculate
their VAT and send them on my
email address. I did not refer
back to invoicing department
but those ones l pushed it on
my own to speed up the process
of posting


TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
I learnt that it is good to
check all invoices received
and to strictly adhere to
the requirements of valid
tax invoice so that the
company can successfully
claim input tax and avoid
unnecessary delays in
claiming the refunds
Also learnt that any
attempt by the company
to claim input tax using an
invalid tax invoice, results
in the amount incorrectly
claimed being disallowed
and penalty of 100% is
WEEK 4
DATE
JANUARY
WEEK 1

No work was done during this week as
the company had closed for a week long
Christmas Holiday
DESCRIPTION OF WORK DONE
 Conducted the first meeting in
the year 2020 on the first day
 We conducted stock count which
is normally done on monthly
basis (First week of the month)
 I checked in the pastel
accounting system that all jobs
done during the month have
been correctly charged
 Prepared a schedule of Work in
Progress
 Prepared monthly stock
adjustments
TRAINEE SIGNATURE:
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levied in accordance with
Section 66 of VAT Act
 Learnt also that input tax
is only claimable on tax
invoices issued by
supplier who is registered
for VAT
We were given time off from the work due to
the Christmas holiday hence no work was
performed during this period.
TRAINEE COMMENTS& RECOMMENDATIONS
 I faced the challenge that some of the items on
stocklist were wrongly coded into the system so l
ended up getting confused
 Few items for alarm monitoring and guard alert sign
post were missing
 Goods delivered in December were not entered into
the system by our storekeeper
MEASURE IMPLEMENTED
I notified our Finance Manager to investigate
the items which were missing but our records
showing such items were never sold
WORK SUPERVISOR’S SIGNATURE:
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WEEK 2
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TRAINEE SIGNATURE:
Writing daily requisition for the
payment of 2020 business
licenses of various branches
Send proof of payments to
suppliers via email
Taught the Finance Act (Chapter
23:04) and the Income Tax Act
(Chapter 23:06) by Mr Tobve
Taught transactions which are
exempted from being taxed such
as:
- the transfer of money on
payment of remuneration;
- the transfer of money to or from
Zimbabwe Revenue Authority for
I had to work overtime to code the items
correctly and update the inventory which were
delivered on holiday so as to get the correct
stock valuation and l prepared monthly stock
adjustment journal guided by IAS 2 to value our
items correctly
Suggested that the security guards at the main
gate should search unsuspicious bags
whenever they want to avoid issue of stock
theft
 I learnt that stock count uncover theft.
Stock take highlight whether a company
has major issues on hand. Stocktake is a
catalyst for security review and
crackdown on problematic employees. So
regular stocktake will be enough to
discourage employees from stealing
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I faced the challenge that on the bank
statement a lot of transactions which
should not have been taxed where
charged 2% IMT
There were double payments of the same
amount on the bank statement which
were done by the bank by mistake when
they processed the payments
WORK SUPERVISOR’S SIGNATURE:
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TRAINEE SIGNATURE:
the payment of or refund of any
tax, duty or other charges
- the intra-corporate transfer of
money that is to say, transfer of
money between the treasury
account and any trading account
held in the name of the same
company
- the transfer of money to any
pension fund or to beneficiaries
of such a fund
Taught how to identify
transactions on the bank
statement which were taxed but
should be exempted.
Taught to look for transactions on
the bank statement where the
intermediated tax charged is
above $50
Managed to go through
December bank statement for
Guard Alert and Minetech
Zimbabwe to search all
transactions which were charged
2% IMT but they are all exempted
Identified transactions which
were taxed but shouldn’t such as:
 Interbank Transfer - Guard
Alert to Guard Alert
 Pension Contributions
(Payment done to First
Mutual Life Assurance)
MEASURE IMPLEMENTED
WORK SUPERVISOR’S SIGNATURE:
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I prepared an Excel spreadsheet
listing the transactions which were
taxed but are exempted.
I had to show the date when the
money was debited on our bank
statement, the beneficiary bank,
the beneficiary name, transaction
reference number, the amount of
tax deducted, account number
debited and the reason for transfer
I send an email to FBC Bank
Manager for reversals of the taxes
we were charged. I had to attach
the Excel spreadsheet with such
transactions on that email
 I learnt that Finance Act
(Chapter 23:04) and the
Income Tax Act (Chapter
23:06) should be known so as
to reduce costs of mistakes
made by bank to charge
transactions which are
exempted
 The lecture l was taught by
Mr Tobve widened by
knowledge base when it
 POSB Salaries:(Transfer of
money from Guard Alert
FBC main account to POSB
Salaries account)
WEEK 3
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TRAINEE SIGNATURE:
This week l identified the
suppliers which had not been
created accounts in our system
I submitted the list of suppliers to
Mr Tobve and l was taught how to
create the account and to post
their invoices into the system. He
used Minus Eleven Enterprises as
an example. I finished creating
the rest which were not in system
on my own
I helped Mrs Tendere on
reconciling Cashbooks to Bank
accounts by ticking off
transaction on the General
Ledger against the receipts and
payments on the Bank
Statement. I did December
reconciliation after adding up all
the bank charges on bank
statement to update the
Cashbooks.
Writing daily requisition for the
payment of invoices from
suppliers
Send payment confirmation to
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comes to tax
I learnt that the 2% IMT does
not apply on all transactions
I faced the problem that the number users allowed to
be in a Pastel system where full and this has to delay
me a bit to start creating the account of suppliers
which were never created accounts before
 There where double payments on the bank statement
and l have to check the requisition forms to see what
happened. This delayed the reconciliation to be
completed early because l has to pull a lot of
requisition from the December files to check every
transaction which was double payed
MEASURE IMPLEMENTED
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I had to call everyone in the
accounts department to confirm if
they were using the pastel and
anyone in the system not using it to
log out and allow other to use the
system
I recommend the IT department to increase the
number of users who can use the system at the
time. The number of users need to be reviewed
and increased so that productive working hours
WORK SUPERVISOR’S SIGNATURE:
suppliers
WEEK 4
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TRAINEE SIGNATURE:
cannot be lost because the system has reached
maximum number of users recommend the
number of users to be increased to 20
Requested customer statements
for the end month of January
from our suppliers via email
I received the petty cash
vouchers with attached source
documents for various branches
of operation from the creditors
clerk after being paid
I checked for completeness of
source documents and tax
invoices
I coded the various expenses
incurred as per petty cash
voucher
I spitted vat input tax from the
total cost to be claimed from
fiscal tax invoices on the
vouchers
I posted the petty cash vouchers
into the Pastel accounting system
using general journals and date
stamp the vouchers
Referred the posted journals
batches to Mr Tobve my
supervisor for verification and
updating of batches into the
system
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No challenges were faced this week
All the petty cash vouchers were arithmetically
correct
I learnt that when petty cash vouchers are submitted
with the attached source documents they are easy to
verify if there is any mistake done by the petty
cashier in writing the petty cash voucher
Source documents are important in accounting they
speed the verification process
WORK SUPERVISOR’S SIGNATURE:
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DATE
FEBRUARY
WEEK 1
TRAINEE SIGNATURE:
Finished date stamping and
signing the vouchers and all
attached documents
Filled the posted petty cash
DESCRIPTION OF WORK DONE
TRAINEE COMMENTS& RECOMMENDATIONS
 I prepared spreadsheets for ZIMRA VAT
 No challenges were faced
payment, NSSA and NEC from source
 Preparing requisition forms for ZIMRA,NSSA
information l received from Salaries
and NEC payment over and over again
&Wages reports and summary books
helped me to gain more confidence and l
 I presented the spreadsheets to Mr Tobve
was in control of what l was doing, with little
for verification, authorisation and
supervision
approval
 I prepared the requisition forms for
ZIMRA VAT, NSSA and NEC payment
 Managed to pay ZIMRA VAT, NSSA and
NEC
 I send the proof of payments via email to
ZIMRA, NEC and NSSA
 I Filed of company’s ZIMRA returns and
proof of payments
 Finished the week by filing company’s
expenses according to their cost
classification
WORK SUPERVISOR’S SIGNATURE:
WEEK 2
WEEK 3
WEEK 4
DATE
TRAINEE SIGNATURE:
DESCRIPTION OF WORK DONE
TRAINEE COMMENTS& RECOMMENDATIONS
WORK SUPERVISOR’S SIGNATURE:
MARCH
WEEK 1
WEEK 2
WEEK 3
WEEK 4
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
DATE
APRIL
WEEK 1
DESCRIPTION OF WORK DONE
TRAINEE COMMENTS& RECOMMENDATIONS
WEEK 2
WEEK 3
WEEK 4
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
DATE
MAY
WEEK 1
DESCRIPTION OF WORK DONE
TRAINEE COMMENTS& RECOMMENDATIONS
WEEK 2
WEEK 3
WEEK 4
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
DATE
JUNE
WEEK 1
DESCRIPTION OF WORK DONE
TRAINEE COMMENTS& RECOMMENDATIONS
WEEK 2
WEEK 3
WEEK 4
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE:
DATE
JULY
WEEK 1
DESCRIPTION OF WORK DONE
TRAINEE COMMENTS& RECOMMENDATIONS
WEEK 2
WEEK 3
WEEK 4
TRAINEE SIGNATURE:
WORK SUPERVISOR’S SIGNATURE: