Accounts Payable- refers to valid and legal obligations of NGAs/OUs, for which,
goods/services/projects have been delivered/rendered/completed and accepted regardless of the
year when these obligations were incurred.
Advice to debit account- refers to an authorization issued by NGA/OU appearing in the lower portion
of the List of Due and Demandable Accounts Payable-Advice to Debit Account (LDDAP-ADA). It serves
as instruction to MDS-Governement Servicing Banks to debit a specified amount from its available
NCA balance under regular MDS sub-account for payment of the creditors/payees through the
Expanded Modified Disbursement Payment Scheme
Agency-refers to any department, bureau or office of the national government, or any of its branches
and instrumentalities, or any political subdivision, as well as any GOCCs including its subsidiaries, or
other self-governing board or commission of the government.
Authorized Card Holder- refers to a responsible official to whom a purchase card is issued for
purposes of making official purchases within specific categories enumerated in Annex A
Billing Entity- refers to a accounting unit of the concerned participating agency responsible in the
consolidation of the billing statement from the Credit Card company and payment of the said billing
agency.
Credit Card Company- refers to citibank as the authorized credit card servixe provider of CPC System
Commercial Check- refers to a check issued by government agencies chargeable against the agency’s
checking account with AGDBs. These are covered by income/receipts authorized to be deposited by
the AGDBs; and funding checks received by OUs from Central/Regional/Division Offices respectively.
Direct Payment System- refers to the payment procedure whereby the MDS-GSB shall, upon receipt
of NCA an LDDAP-ADA from DBM pay the CCC not earlier than 24 hrs but not later than 48 hrs ,
through debit credit to the CCC current account.
Disbursement- constitute all cash paid out during a given period in currency or by checks/ADA. It may
also mean settlement of gov’t payables or obligations by cash, checks/ADA. It shall be covered by
DV/Petty cash voucher or payroll
Expanded Modified Disbursement Payment Scheme- refers to the payment procedure whereby
the MDS-GSB shall pay the creditors/payees listed in the LDDAP-ADA not later than 48 hrs but not
later than 24 hrs upon the receipt of the said doc from NGA/OU:
a. Direct credit to the creditor’s current/savings.ATM account maintained by MDS GSB or
b. Bank transfer, if creditors account is maintained outside the agency’s MDS GSB where
corresponding bank charges shall be paid by the creditor concerned.
Implementing Agency- the agency to which the funds are transferred for the purpose of
prosecuting/implementing the project.
Inter-agency Transferred Fund- cash transferred by implementing agency for undertaking a proj by
source agency in which allotment was released.
Letter of Introductions- letter addressed to the MDS-GSB issued by the NGA/OU to its
creditors/payees for the purpose of opening an account or validation of an existing account.
List of due and Demandable Accounts Payable- advice to debit account- accountable from
integrating the ADA with LDDAP which is alist reflecting the names of creditors or payees to be paid
by the NGA/OU and the corresponding amounts of unpaid claims.
Merchants- those authorized by the CCC to be the sellers/suppliers inder the CPC System.
Modified disbursement System (MDS) Check- check issued by government agencies chargeble
against he account of Treasurer of the Phil. Which are maintained with diff MDS AGDBs. MDS checks
are covered by NCA
MDS-GSB- authorized GSB to which DBM issues the NCAa for crediting to the MDS aub accts of NGAs
Petty Cash Fund- amount granted to duly designated PCF custodian for payment of authorized petty
or misc expenses which cannot conviniently paid through checks/LDDAP-ADA
Program Admin- designated by head agency who are tasked to implement and administer the
Cashless Purchase Card system
Project- undertaking whether construction work, research or training program, computer
engagement or other authorized activities which an agency shall prosecute or implement in favor or
in behalf of other agency
Purchase Limit
A. Cardholder monthly purchase limit- limit established by the program admin and approved by
the steering committee for the total value of purchases that a cardholder can make in 1 month
B. Cardholder Single Purchase Limit- max amt allowed the cardholder for each trans
C. Max Purchase Card Limit- max amt that unit/office is authorized to utilize as stated in the
purchase card application.
Regular Cash Advance-amount granted to cashiers, disbursing officers,paymasters &/or other
accountable officers for the payment of expenses.
Steering Committee-advisory committee composed of representatives from DND & DBM which shall
provide guidance on key issues such as policy, obj. Control, procedures. Ind card, amendments and
decisions involving large expenditures.
Special Cash Advance- granted on the explicit authority of Head agency on to duly designated
disbursing officers or employees for other legally authorized purposes, such as payment of current
operating expenses of the agency field office or for special purpose/ time-bound undertaking of the
agency when it is impractical ti pay the same check.
Source Agency- agency to which the allotment has been originally released and whose in behalf or
benefit the proj will be persecuted or implemented.
Tax Remittance Advice- serially-numbered doc prescibed by DBM that should be used by the NGAs in
the remittance of withheld taxes in funds coming from DBM.
Withdrawal Application- written request from borrower to the development partner to pay funds
against to borrower’s loan account