KURWONGBAH STATE SCHOOL
P&C ASSOCIATION
MINUTES OF MEETING HELD
WEDNESDAY 14 APRIL 2016
ATTENDEES:
Ann Campbell, Ailsa Bernard, Steve Wood, Craig Waldron, Sandra Sayer, Hayley Boustead, Jeannie Jones,
Denise Sims, Karen Clem, Sharlene Jones-Martin, Kim Houstein, Kay Mitchell, Kimberley Kelly-Street, Melinda
Crowhurst, Amy Walters, Alana Krogh, Lizz Greer, Nessa Williamson, Jessica Forester, Roslyn Walker, Rose
Ilhan, Sinead Wilkinson, Kirsty Cherry, Jenelle Conlan
APOLOGIES:
Jason Kennedy, Kirsten Kennedy, Sue Laird, Kira Cook
OPENING:
The President opened the meeting at 7.00pm.
MINUTES OF PREVIOUS MEETING:
The President moved that these minutes be accepted.
Accepted by Karen Clem. Seconded by Kim Houstein.
BUSINESS ARISING FROM THE MINUTES:
None
CORRESPONDENCE:
None
FINANCE REPORT:
Report tabled.
Report accepted by Jeannie Jones. Seconded by Kay Mitchell.
PRINCIPAL’S REPORT:
Report tabled – refer to attachment.
Ann has asked the P&C members in attendance for feedback on the report cards. Feedback is to be returned
to Ann by the end of the week.
Report accepted by Sandra Sayer. Seconded by Jeannie Jones.
DEPUTY PRINCIPAL:
1. Student Council
Crazy hair day (Term 1) made $900. Term 1 funds will go towards Smith family. Term 2 & 4 fundraising
will go towards a school project, yet to be decided. Term 3 fundraiser will be Jump Rope for Heart –
providing fitness and occupying students at lunch time. No sponsorship forms will be involved. Expect to
raise approx. $900, which will go to the Heart Foundation.
2. Student Teachers
There will be a number of student teachers within the school during this term, starting soon.
3. Parent Teacher Interviews
Parent Teacher interviews are almost complete. The new Parent Teacher Online system seemed to work
smoothly.
4. Year 3 / 5 Naplan Preparation
Naplan preparation has been occurring in classrooms since Term 1 Week 3. This involves mainly general
preparation – time management (esp Year 3’s), strategies for trick questions and answers
5. ICAS Testing
The first of the ICAS Tests occurs soon after the Naplan testing (Wed 25-May-16 ICAS Digital
Technologies). The ICAS Tests are only open for Year 3 to Year 6.
Report accepted by Jeannie Jones. Seconded by Kim Houstein.
STUDENT AND STAFF SUPPORT REPORT:
No report.
WORKPLACE HEALTH AND SAFETY REPORT:
No report.
TUCKSHOP:
1. Online Ordering
Tuckshop experienced a problem during week 1 with Our Online Canteen. The host server went down and
failed to switch to the backup server. Our Online Canteen team assures parents they are working with
their host server to prevent a similar problem in the future.
Online sales for March are down from February, with total online sales being $2388.40. This is due to the
last week of school being their end of term clean up. We were able to run down our stocks and complete
clean up.
2. Computer Repairs
The old computer required repairing due to issues when updating to Windows 10. Anthony was able to
rectify this at a repair cost of $40.
3. Donation of Goods
Thanks to the parents that are donating dry goods and electrical items. Tuckshop have recently had
donated a new knife sharpener from Sinead and family. A new toaster oven was donated from the Kelly
family. These families are also to be thanked through the school newsletter.
4. March Catering Jobs
Tuckshop catered for the outstanding student’s morning tea and the parent reading sessions.
5. Smart Choices
The Governments Smart Choices initiative has now been pushed back until 2017 Term 1. Tuckshop
continues to move towards these changes. The yoghurt jelly cups (with jelly being classified as red) are to
be replaced by apple crumble cups. Will also be introducing traffic light cups, which is a layered fruit cup
of pineapple, watermelon and grapes (or other seasonal fruit).
Report accepted by Jeannie Jones. Seconded by Kim Houstein.
UNIFORM SHOP:
Kay thanked her wonderful volunteers Elaine Buchanan, Melissa Arancelovic and Jenny Watson. March was a
short month due to holidays and was a slower month. Winter orders have been coming in and have now been
packed. Winter stock is starting to arrive with the balance to arrive next month. Kay has received a good
amount of second hand stock this month. Stock levels are good, with Skola store holding additional stock –
have ordered limited extra stock. Kay has started working on next year’s orders. At the end of term 1 during
stocktake, Kay’s scanner ceased to work, making stocktake input unbearable. Thanks to Sharlene for
organising a new scanner.
Report accepted by Jeannie Jones. Seconded by Sharlene Jones-Martin.
CHAPLAINCY:
Thanks to everyone that assisted with the sausage sizzle for the 96.5 Radio visit. A special thanks to Kimberley
and Simon for their assistance. The sausage sizzle raised $685. These funds will be used to send a couple of
Year 6 students on a scripture union camp in the June/July holidays, which is held at Mapleton (the same
venue as the Year 5 camp).
Report accepted by Jeannie Jones. Seconded by Kim Houstein.
OUT OF SCHOOL HOURS CARE:
1. Averages for March
BSC: 49; ASC:81; Vacation Care: 54
2. Enrolments 2016
OSHC have had a few families cancel due to change of circumstances, as well as a high number of new
children enrolling. Both before and after school care are close to capacity on a number of days and
sessions, with a waiting list still in place.
3. Staffing
Natasha is currently on a well-deserved week of annual leave following a very hectic and stressful vacation
care. Lorelle will be taking a fortnight annual leave later in April. Brad has an upcoming operation.
4. Vacation Care
The Easter Vacation Care program was well received by student and families. ‘Wacky Wheels’ was once
again a favourite, as was the ‘Geckoes Wildlife’ incursion.
5. Professional Development
The ‘Core Knowledge and Competencies Framework’ training sessions has been postponed until May.
Louise and Hayley to attend the ‘Mentor Training’ workshop on Wednesday 18 th May. All staff will be
encouraged to attend the ‘Educator Training’ workshop on Wednesday 25 th May. Both sessions are held at
the YMCA at Mitchelton.
Report accepted by Jeannie Jones. Seconded by Karen Clem.
BUSINESS MANAGER (KIDS PLACE):
Sharlene presented orders, petty cash and payment vouchers for OSHC for the last month.
Postage Fee for Mailing Weekly Accounts
Sharlene proposed introducing a postage fee for sending weekly accounts. At present there are 2 ways
accounts from OSHC are sent – via email or post. Approximately 15% of families use the postal service. The
cost for posting accounts in 2015 was $597, including postage and envelopes. With the increase in postage
fees to $1 for regular postage, the expected cost will be $840. There is also an issue with the standard postage
taking up to 6 business days. The centre bills each family one week in advance and with postage delay this is
resulting in outstanding balances, which affect OSHC’s profitability. By using the Australia Post $1.50 express
post, able to guarantee delivery in 1-4 business days. OSHC would also like to re-introduce a 3rd option of
collection from the centre. This has been offered in the past, but only 4 families used the option and
statements were sometimes being left for weeks without collection. If parents don’t collect their statements
for more than 3 weeks, then the statements will be posted with mail fee.
Sharlene moved to introduce a weekly $2.00 postage/handling fee for families that want their statements
mailed to them. This is to commence 13-June-16. Also reintroduce the option of collecting the statement
from the Centre in a collection box.
Accepted by Melinda Crowhurst. Seconded by Lizz Greer.
OSHC Hats
The center currently has some extremely old hats available for children who have forgotten their hat. Hats are
required to offer sun safe play. The staff prefer not to offer hats as they take up staff time (equivalent 1 hour
per week in washing, handling etc), as well as freezer space (for headlice prevention). The estimated cost of
providing hats (laundry, wages, electricity) is $1,561 per year. There are however a large number of students
who don’t have a hat. OSHC recommended a $10 per child per year fee – and this was rejected. It was
suggested that OSHC enforce the ‘No Hat, No Play’ rule used at the school; and put up a sign indicating that
hats are no longer provided.
Report accepted by Kirsty Cherry. Seconded by Jeannie Jones.
FUNDRAISING:
Nothing to report – everything covered in Finance Report. Term 1 fundraising events made the following
profits: Easter Raffle $2236, Election BBQ $795, Hot Cross Bun drive $412. Upcoming events are the school
disco and Mother’s Day stall. The school disco is on this Friday night. Assistance with hall setup from 2pm
would be most appreciated. The Mother’s Day stall is to be held Wednesday 4 th May (Prep-Year 2) and
Thursday 5th May (Year 3-Year 6). Lizz reports that everything is on track. The next Fundraising Meeting is
scheduled for Friday 22nd April.
P&C PRESIDENTS REPORT:
1. P&C Survey
Jess tabled the P&C survey results, including recommendations. Please raise any issues at the next
meeting. Jess apologized to Karen Clem re: Finance Report, as she is aware it is not possible to shorten the
finance report.
2. P&C Gatherings - Use Of Staffroom/Supper Room
Ann would like to see the P&C use the Hall Supper Room for gatherings, rather than the Staffroom. The
Supper Room kitchen has facilities for tea/coffee and allows for small kids to run around. Money counting
would still need to occur in the Staffroom, as it requires a secure space. P&C meetings to continue in the
staffroom.
Jess moved that the P&C use the Hall Supper Room space, rather than the Staffroom
Accepted by Melinda Crowhurst. Seconded by Lizz Greer.
3. Complaints / Motions
Jess has asked that if you are wanting a change in the school, you need to voice a motion. If you wish
to discuss an item, please put it on the agenda.
GENERAL BUSINESS:
Uniforms
Ann clarified that the uniform policy is a recommendation. The state government indicates that the uniform
policy can’t be enforced. It is recommended that any unofficial school clothing be in the school colours of
plain royal blue.
 Shoes and uniform discussion to be placed on the agenda for the next meeting.
Prep Orientation
Some schools in the region offer Prep Orientation prior to the Prep students commencing school. Jeannie to
research for next meeting and report back. Ann suggested that Prep Orientation is often done for marketing
purposes (not required with a catchment zone at Kurwongbah) and staffing is unknown at that time of year.
Kurwongbah already provides transition days for students with special needs.
 Prep Orientation discussion to be placed on the agenda for the next meeting.
The President closed the meeting at 8.31pm. The next meeting will be Wednesday 11th May 2016 at 7pm.
PRINCIPAL’S REPORT KURWONGBAH SS
13th April 2016
LEARNING




All classes have completed their Term 1 units of work and assessment tasks
prior to the Easter vacation. Their diagnostic testing has informed planning for
this term.
Behaviour reports have been distributed today for all students. It has been very
pleasing to see the high number of students achieving consistently high
standards of behaviour over the term.
Year 2 teachers are working with our Master Teacher Sue Biffin on an Intensive
Reading program for this term. This program involves 30 minutes of Guided
Reading in groups of 6 with an adult 4 times a week. The Year 2 teachers have
worked extremly hard in preparing for these new routines and have spent many
hours preparing the tasks and organising the groups. Across the school we will
be developing and implementing a consistent approach to the teaching of
Guided Reading.
Our Prep teachers are implementing an Oral Language program “Foundation Q”
to support their oral language/ pre-reading skills. This program is being led by
our Speech Language Pathologist –Kathryn McGrath–who is doing amazing work
leading this program.
SCHOOLS


Our parent reps met with me on Monday and we discussed their role for 2016.
They will be sending out introduction letters in the coming weeks. They are
keen to involve the parents from their classes in fundraising activities as well as
setting up some meet and greet opportunities. They also discussed setting up a
student information noticeboard with timetables for extra curricula activities.
Some great ideas came out of our meeting.
Our school audit was completed over the 14 -16 March. We received the top
level indicating EFFECTIVE controls in the school. Well done to all involved.
WORKFORCE

On Wednesday and Thursday next week, the Admin team (DPs & Principal) will
be attending a professional development retreat on Strategic Leadership. We
will be away from the school for the 2 days and Mrs Tarlinton, Mrs Biffin, Mrs
Neal and Mrs Hood will be acting in the Admin for these 2 days.
Balance Sheet Summary Report
Kurwongbah State School - (1958)
Period 201604 as at
11-Apr-2016 11:43:43 AM
Account Group
Account
Account description
Amount
ASSETS
101201
104001
109001
109003
162001
172001
General Bank Account
Receivables - Students
GST Input Credit Control
GST Clearing
Plant & Equipment
Plant & Equipment - Accum Depr
LIABILITIES
200002
200003
218001
Credit Card Advance Control Account (Staff)
CBA/MCC Control Account (MCC)
Accrued Salaries
644,006.98
13,696.00
3.41
4,475.38
918,142.69
-918,142.69
662,181.77
Net Assets/(Liabilities)
EQUITY
BALSHS.rpx
Date Printed:
340001
400000-599999
11/04/2016
11:43:43 AM
Accumulated Surplus/Deficit
SURPLUS/DEFICIT FOR YEAR
OneSchool
Page 1 / 1
14,156.92
-1,338.27
-64,067.59
-51,248.94
610,932.83
-362,834.83
-248,098.00
-610,932.83
195800020305
Barker, Lucinda