www.grse.nic.in
गार्डेन रीच शिपबिल्र्डर्स एण्र्ड इंजिननयर्स शिशिटेर्ड
Garden Reach Shipbuilders & Engineers Limited
(भारत र्रकार का उपक्रि ) (A Govt. of India Undertaking )
रक्षा िंत्रािय Ministry of Defence
43/46 गार्डेन रीच रोर्ड
कोिकाता
-
700 024
,
43/46 Garden Reach Road,
KOLKATA – 700 024
Emails agmpur.grse@nic.in
: mtl.pur.am6@grse.co.in
: capitalcell.grse@gmail.com
दुरभाष Phone: 033-24698100
(
14 लाईनें/ Lines
)
विस्तार
/ Extn: 696
033-24698127
(
सीधा
/
Direct)
फैक्स
: FAX: 033-24893591
ANNEXURE-C
E-Tender No. : PUR/PRESS/OT/SN/LOAD BANK/ET-0230 Date: 31.03.15_
Name of supplier/representative
AMPLIFICATION OF COMMERCIAL TERMS
Vendor is requested to confirm his stand filling in and ticking properly (‘Yes’ for acceptance, ‘No’ for non acceptance & ‘N.A.’ for Not Applicable).
(Request to return this Form complete in all respect and with each question specifically and clearly answered, along with your Commercial Bid without which your bid will be considered incomplete).
Vendor’s confirmation
1. Technical Specification : The Technical specification & scope of supply as given in above mentioned tender enquiry have been fully understood by me/us and our offer is submitted as per SOR. (If no, details of deviation is to furnished in a separate sheet marking “Technical Deviation”).
2. Firm Price : Price will remain firm & fixed, till execution of order.
: Yes/No
: Yes/No
3. Terms of Price : Rate quoted is on FOR GRSE Store / Kolkata basis
(if no, Road Freight of Rs.____________/Unit to be paid extra) : Yes/No
: Yes/No 4.(a) Taxes & Duties : whether the Taxes & Duties are inclusive.
4.(b) Taxes & Duties : If NOT included please indicate
(i) CST/ST __________%
(ii) VAT __________ %
(iii) Excise Duty _______ %
5. Part order is acceptable without condition.
6. Firm is registered with (delete as appropriate and attach supporting certificate for valid
SIC Registration, if applicable).
Extra
: Yes/No.
: SSI / NSIC /
GRSE/ NONE
7. Validity of offer 120 days from opening of tender.
8. Guarantee: Equipment is guaranteed for a period of 12 months from date of commissioning or 18 months from date of supply whichever occurs earlier. Vendor will furnish G.C. accordingly with supply.
9. Maker’s Test Certificate : Maker’s Co -related T.C. will be furnished with supply.
: Yes
: Yes/No.
: Yes/No/N.A.
__________________
Date
_______________________
Signature of VENDOR’s
Authorised Rep. with Office seal
Contd…….2

www.grse.nic.in
गार्डेन रीच शिपबिल्र्डर्स एण्र्ड इंजिननयर्स शिशिटेर्ड
Garden Reach Shipbuilders & Engineers Limited
(भारत र्रकार का उपक्रि ) (A Govt. of India Undertaking )
रक्षा िंत्रािय Ministry of Defence
43/46 गार्डेन रीच रोर्ड
कोिकाता
-
700 024
,
43/46 Garden Reach Road,
KOLKATA – 700 024
=: 2: =
CONTINUATION OF AMPLIFICATION OF COMMERCIAL TERMS
10. Liquidated Damage : For delay in delivery L.D. @1/2%per week or part thereof on undelivered portion of the order subject to a maximum of 5% of total value of the delayed part of order will be levied.
11. Way Bill: No advance way bill can be issued. Both ink signed LR copy & invoice copy are required from vendor to issue way bill & vendor agrees to furnish those documents.
 Way bill is required by vendor for supply from __________________.
12. Security Deposit : As per terms of tender enquiry, vendor will furnish SDBG (5% of P.O. value) within 2 weeks of receipt of order.
13. Risk Purchase : For failure to deliver material within the contractual delivery period, GRSE shall reserve the right to cancel the order and procure material from alternative source at su pplier’s risk and cost.
14. PBG: 10% Performance Bank Guarantee will be submitted (before claim of 100% payment) covering Guarantee period.
15. Payment Terms : 100% against clear bill supported with ICGRN, stamped GRSE Gate
Receipted Challan and Commissioning report from user dept. through ECS / EFT mode supported by a PBG of 10% of order value in GRSE Format valid till expiry of Guarantee Period. ICGRN will be issued only after receipt and acceptance of the item.
OR
90% against clear bill supported with ICGRN, stamped GRSE Gate Receipted Challan and commissioning report from user dept. through ECS / EFT mode and balance 10 % will be released after expiry of satisfactory guarantee period.
Emails agmpur.grse@nic.in
: mtl.pur.dm1@grse.co.in
: capitalcell.grse@gmail.com
दुरभाष Phone: 033-24698100
(
14 लाईनें/ Lines
)
विस्तार
/ Extn: 696
033-24698127 (
सीधा
/ Direct)
फैक्स
:
FAX: 033-24893591
ANNEXURE-C
: Yes/No.
: Yes/No.
: Yes/No
: Yes/No
Yes/No
: Yes/No.
____ weeks. 16. Delivery Period : (a) Drawing as per SOR to be submitted by 03 weeks of receipt of LOA / PO
(b) Submission of QAP for approval by 4 weeks of receipt of LOA / PO
(c) Supply at GRSE after pre-despatch inspection clearance – within 06 months of
Approval.
Drg.
17. Inspection: As per SOR.
18. Arbitration Clauses : GRSE’s std. Arbitration including jurisdiction clauses are accepted.
19. Deviation List on technical/commercial point, if any, attached.
: Yes/No.
: Yes/No.
: Yes/No.
20. All points of STAC accepted by the firm excepting Clause No.____________ of
STAC & vendor’s stand on these deviated STAC points is mentioned in Deviation List of
Commercial terms as attached.
: Yes/No.
__________________
Date
_______________________
Signature of VENDOR’s
Authorised Rep

Yard No.
गार्डेन रीच शिपबिल्र्डर्स एण्र्ड इंजिननयर्स शिशिटेर्ड
Garden Reach Shipbuilders & Engineers Limited
(
भारत र्रकार का उपक्रि
) (A Govt. of India Undertaking)
(
रक्षा िंत्रािय
) (Ministry of Defence)
43/46
गार्डेन रीच रोर्ड
,
कोिकाता
- 700 024 / 43/46 Garden Reach Road, Kolkata – 700 024
INDENT
E-TENDER NO. : PUR/PRESS/OT/SN/LOAD BANK/ET-0230
SERIAL
NO.
MATERIAL CODE INDENT NO.
SAP SL. NO.
INDENT ITEMS
MATERIAL DESCRIPTION
1 1200002310 10 TRAILOR MOUNTED 1.0MW LOAD BANK
Indentor : LWSM
QUANTITY
REQ.
UOM
1 EA
2
3
Components of Service
1200002310 20 ACCESSORIES/TOOLS REQD FOR COMM. & OPN.
1 LOT
1200002310 30 ESSENTIAL SPARES 1 LOT
TENDER SUBMISSION DUE DATE : 21.04.15

1.
2.
3.
SOR FOR 1 MW LOAD BANK FOR GRSE/MAIN WORKS
CAPACITY : 1 MW (1000 KW)
LOAD SUPPLY DETAILS
LOAD FLUCTUATION
: 415 V, 50 Hz, 3 PH, 3 Wire Load Distribution System
: If Generator voltage remains constant, no fluctuation
5.
6.
of load should arise.
4. CONTROL SUPPLY : 230V, 50 Hz, 1 PH from separate source not from
Generator
COOLING
INSULATION
: Forced Air Cooling
: Class ‘H’
7.
8.
DUTY
TEMPERATURE
9. HUMIDITY
10. CONTROLS
11. PURPOSE
: Continuous
: 50°C
: 95% Rh
: HMI/PLC Control along with Manual Control
: Required to undertake Load Testing of Generators as
per NES
12. STRUCTURE : Trailer mounted, Containerized with fixed swiveling
arrangement with Pneumatic tubeless tyres for easy
movement from one place to another place.
13. LOADING ARRANGEMENT : Loading arrangement to be provided in five groups having five ACBs (Air Circuit Breakers) out of which four groups of ACB having both
Resistive and Inductive Load for providing load at unity P.F. or 0.8 P.F. and fifth group of ACB having purely Inductive Load (M Load).
Direct step loading of resistive load from 0 to 25%, 25% to 50%, 50% to 75%, 75% to
100%, 100% to 75%, 75% to 50%, 50% to 25%,25% to 0% then 0 to 100% (0 to 70% for
Turbo Charger Generator)and 100% to 0 at unity PF for governor trial and for AVR trial step loading of resistive with inductive both at 0.8 PF from100% to 75%, 75% to
50%, 50% to 25%, 25% to 0 .Then0+ ‘M’ Load, 50% at 0.8 PF+ ‘M’ Load, 94% at 0.8 PF
+ ‘M’ Load.(‘M’ represents 50% of the rated KVA of Generator at any PF between 0 and 0.4 lagging).
Also Overload Trial Facility to be provided 110% at 0.8 PF and 120% at unity PF.
Load Bank to be built in such a way that any KW Generator (380V/415V/450V, 3 Ph,
50 Hz) can be tested through it.

14. MEASURING DEVICE : For monitoring KW, Voltage, Current, PF, Frequency - Power manager and analog meters to be provided. Separate device to be provided for measuring the transient reading of frequency and voltage in milli-seconds.
All meters, measuring devices, Indication lamps, HMI / PLC Controls to be mounted in a console and to protect from heat it should be a separate compartment having insulated walls with cooling arrangement.
15. LIGHTING ARRANGEMENT : Lighting arrangement inside the compartment / cubicals to be provided 03 numbers switch-socket to be provided for lead lamps / extension boards etc. This 230V, 50 Hz 1 Ph supply to be provided from separate source not from Generator Input Supply.
16. ENCLOSURE : The load bank system is housed in a modified Trailer mounted container including a cable access door and suitable louvers and cooling fans for heat dissipation. Air conditioned cabinet for control desk within container is to be provided for smooth operation of PLC/HMI computers and instrument etc.
17. CONNECTIONS : Lugged flexible copper cables from the test source are connected to the main bus bars in the load bank through an access door in of the container.
Control power can be provided from an external source instead of the test source.
18. OPERATION : The load bank is designed to apply a discrete, selectable resistive/reactive load total power source. The operator can select and apply loads manually or via a computer. The desired load is entered at the keyboard in computer mode. The data is monitored by computer and displayed on the computer’s monitor. The load bank includes a rack-mounted strip chart recorder or equivalent std that features thermal array recording, extensive annotation features, and true RMS voltage and frequency in milli seconds recording of the test source.
19. SAFETY : The load bank will remove the test source load when any condition is present which could damage the bank or present a safety hazard to the operator.
These conditions include louver position, cooling failures (loss of cooling airflow, high intake, or high exhaust temperature), reactor over-temperature, and the position of the interior door.
20. LOUVERS AND VENTILATION : The load bank louvers are manually operated. As a safety feature, all louvers must be open to apply loads and inter lock is to be provided for ventilation fans on load.
21. VETTING DRAWINGS : i) Vendor should submit following drawings to GRSE for vetting
: GA drawing / SLD, Schematic Drawing, Block Diagram and Mechanical layout drawings for approval within two weeks of receipt of order. ii) GRSE will approve or sent comment for correction (if applicable) of the drawings within 01 weeks of its receipt.
22. INSTALLATION : The supplier will be responsible for supply, installation, load trials and
Commissioning of the supplied equipment to the satisfaction of the inspection authority of GRSE at GRSE Main works.
23. INSPECTION : Within 4 weeks of receipt of order, the firm is to submit QAP to the inspection authority to get the approval for inspection procedure from GRSE. The vendor is to give call for inspection with minimum 15 days prior notice for GRSE to depute REP for pre-despatch inspection and witnessing the test at vendor’s premises.

After inspection, GRSE inspector will stamp the equipment; seal the packing box of the accessories & tools as well as the box containing recommended spares. Then the inspector will give clearance for dispatch.
24. FULL LOAD TESTING : To be carried out at Vendor’s premises and GRSE at both places.
Vendor is to arrange for load at their works during pre-despatch inspection while
GRSE will arrange for load during testing at GRSE’s place.
25. TRAINING : 03 (three) full working days training at GRSE main works is to be provided by the Vendor free of cost.
26. DOCUMENT : i) Operation and maintenance manual including electrical circuit diagram for both power and control circuits along with soft copies to be provided
04 sets each. ii) Calibration certificates, leaflets, manuals of various modules, guaranty cards of
PLC / HMI, power manager, ACBs etc. to be provided.
27. DELIVERY REQUIREMENT : Within 06 months from the date of receipt of Purchase
Order AT GRSE YARD reserves the right to reject any offer not matching to this delivery requirement as the equipment is urgently required by GRSE shipyard.
28. LIST OF RECOMMENDED SPARES : L.S (List of Detail of the recommended spares for operation For operation. (To be submitted. Supplied in a separate lockable
Container / Box duly marked)
29. TOOLS AND MEASURING INSTRUMENTS : L.S. (To be supplied in loose condition Tools and measuring Instrument may vary depending on supplier items / in lockable containers / Box Norm. However, the general list of tools and Instruments are given below identified as tools of ‘Measuring as reference which needs to be included as deliverables in this group. Instruments’)
(A) TOOL BOX WITH FOLLOWING TOOLS OF REPUTED MAKE : a) ‘Double Ended’ Spanner (8mm to 24mmm) = 01 Set b) ‘Ring’ Spanner (8mm to 24mm) = 01 Set c) ‘Box’ Spanner (Rachete type) (8m to 24mm) = 01 Set d) Adjustable Spanner (6”, 10” & 16”) = 01 each e) Hammer 600 gm = 01 no. f) Allen Key (1mm to 12mm) = 01 Set. g) Watch Maker Screw Driver = 01 Set h) Oil Cane for Lubrication = 02 nos. i) 32 mm Tommy range with liver = 02 nos. j) Hydraulic Jack (30 Ton) = 02 nos. k) Screw driver (400 X 10mm) = 01 no. l) Screw driver (300 X 8mm) = 01 no. m) Screw driver (200 X 6mm) = 01 no. n) Screw driver (150 X 4mm) = 01 no. o) Screw driver (125 X 3mm) = 01 no. p) Combination Pliers (8”) = 01 no. q) Long nose Pliers (8”) = 01 no. r) Hacksaw with Blade = 01 Set s) Measuring Tape (3 mtrs) = 01 no.

(B) REPUTED MAKE MEASURING INSTRUMENTS (Required for trial/operation): a) Digital Multimeter = 01 no. b) Tong Tester (2000Amps) = 01 no. c) Megger (1000V) = 01 no.
30. INSPECTION : After connecterisation of the equipment (Load Bank), GRSE Reps are to be called for pre-despatch inspection of the Load Bank by OEM with minimum
15 days prior notice. After satisfactory pre-despatch inspection & full load trial witnessing at manufacturer’s works report of pre-despatch inspection–cum dispatch clearance will be given by the inspection authority based on which vendor can dispatch the equipment, tools, spares etc, by roadworthy packing to
GRSE Main Yard, Kolkata. Inspection will generally be held as per approved QAP.
INSPECTION AUTHORITY : GM (MW) or other authorized person.
31. FULL LOAD TRIAL TESTING : (a) Full load trial testing is to be offered by Vendor at their factory premises. GRSE Rep. will inspect the full load trial and after satisfactory result of full load trial, despatch clearance will be given to Vendor by the deputed inspector.
(b) Full load trial will also be done at GRSE as a necessary step before commissioning. After satisfactory test & trial at full load at GRSE yard, Kolkata, commissioning report will be issued by In-Charge (L&W)/Main duly endorsed also by
AGM (Engg) and GM (MW).
32. INSTALLATION AND COMMISSIONING : After despatch of the Load Bank, full load trial and commissioning will be carried out by Vendor at GRSE Main Works premises in presence of the Rep of GRSE. I/C. L and W Dept Main will arrange for load for testing. After satisfactory result of test and trial Acceptance-cum-Commissioning
Certificate for the Load Bank will be given to Vendor by the inspection authority with a copy to GS(E) Store who will make SAP GRN and issue a copy to the vendor for submission of Bill for payment. For both the cases (sl. 31 and 32) if higher size generator is not available at that time, group wise full load capacity trial may be offered to establish the rated capacity.
33. GUARANTEE PERIOD : 12 months from the date of commissioning or 18 months from the date of supply whichever is earlier as per standard norms of GRSE.
34. AMC (POST GUARANTEE PERIOD) : Will be discussed in TNC meeting.
NOTE : ENCLOSED THE SOR FOR 1 MW LOAD BANK(MAIN) FOR LOOKING SINGLE LINE
DIAGRAM AS WELL AS COMPLETE SOR.
☼☼☼☼☼☼☼

www.grse.nic.in
गार्डेन रीच शिपबिल्र्डर्स एण्र्ड इंजिननयर्स शिशिटेर्ड
Garden Reach Shipbuilders & Engineers Limited
(भारत र्रकार का उपक्रि) (A Govt. of India Undertaking )
रक्षा िंत्रािय Ministry of Defence
43/46 गार्डेन रीच रोर्ड
कोलकाता
-
700 024
,
43/46 Garden Reach Road,
KOLKATA – 700 024
Email : mtl.pur.eprocument@grse.co.in
दुरभाष Phone: 033-24698100
(
14 लाईनें/ Lines
)
विस्तार
/
Extn: 453
033-24893902
(
सीधा
/
Direct)
फैक्स
:
FAX: 033-24893591
Garden Reach Shipbuilders & Engineers Ltd., (GRSE), hereinafter referred to as
Purchaser, intends to procure items as per specifications given below and invites sealed Techno-commercial offers without price part from vendors with the following terms & conditions:-
TERMS OF PRICE: F.O.R. GRSE.
1. Tender must be submitted in system generated data sheet format which is provided through e-procurement. The mentioned information should be clearly filled up in eprocurement and upload the same.
2. Vendors registered with MSE (Micro & Small Enterprises) are eligible for the following benefits in accordance with the Public Procurement Policy for Micro & Small
Enterprises, 2012. i) For 20% value of a tender, purchase preference to the tune of 15% to be accorded to all participating MSEs in that particular tender subject to their acceptance of lowest quoted price. ii) In case multiple bidders falling under the above category, purchase preference to be accorded in equal proportion within a limit of quantity allocated for this purpose as above. iii) In case any of such MSE is owned by SC/ST category entrepreneur, then that organization will be entitled for 4% out of 20% reserved for this purpose and of equal proportion of the balance 16%. iv) Following confirmation is requested from vendors registered with MSE and documentary evidence must be submitted as deemed appropriate :
(a) Whether MSE regist ered? If “YES” then you have to submit scanned copy of Valid Registration Certificate & EMII Certificate failing which benefits cannot be extended to the firm.
(b) Whether MSE registered firm is owned by entrepreneur belonging to
SC/ST category? If “YES”, then documentary evidence to be submitted, failing which, benefits as detailed in 2(iii) cannot be extended to the firm.
3. TECHNICAL SPECIFICATION & SCOPE OF SUPPLY: As per SOR attached.
Note :
Techno-commercial bid shall be submitted in e-tendering data sheet provided by system with complete tender reference, due date etc., and the same shall comply with full technical specification, scope of supply and point-wise commercial terms and conditions as stated below. Drawings/sketches may be forwarded /
1

attached. Techno-commercial bids will be opened on specific due date as mentioned in the RFQ. Bidders are requested to depute their reps to be present during the particular due date & time to witness the opening of the bid.
4. ELIGIBILITY TO QUOTE : Indigenous Manufacturers of tendered items are eligible to quote. The bidder must submit relevant
Documents to establish the same like
–
(a) PQ Criteria : Documents like P.O. copies / Experience certificate / Invoice copies etc. in support of Execution of at least 2 to 3 Govt. / Semi Govt. orders of similar type of items i.e. Load Bank of 1.0MW or above capacity in last three years to be submitted by the new / unregistered vendors with the tender document. GRSE reserves the right not to Consider the offer without fulfilling the PQ criteria.
(b) Registration with GOI/PWD/PSU/and reputed organization, if any.
(c) Submission of Sales Tax clearance certificate, PAN together with copies of trade license, Xerox copies Registration of VAT/Service Tax registration, ESI registration number.
(d) Solvency Certificate from Banker and copy of audited Balance Sheet and
Profit & Loss Account for last three years.
(e) Name, address, telephone & Fax No. of the bankers and the contact person of the firm.
(f) Either OEM or their authorized distributor / dealer can participate in this tender. A valid authorization certificate of OEM has to be enclosed with
Part A of offer to qualify participation by an authorized dealer / distributor.
(g) Security Deposit (interest free) @ 5% of order value within 2 weeks of receipt of order needs to be submitted in form of DD/BG as per GRSE format by the successful tenderer. EMD submitted in form of DD can also be adjusted against Security Deposit is so desired by the successful bidder .
5. TENDER FEE : Vendors must submit a Tender Fee (non-refundable) amounting to
Rs.500.00 (Rupees Five Hundred only) in the form of Bank Draft in favour of Garden
Reach Shipbuilders & Engineers Ltd. along with the Techno-Commercial Bid. Offers without Tender Fees shall be summarily rejected . SSI units registered with NSIC are not required to deposit any Tender Fee provided relevant NSIC valid certificate copy is attached and produced for verification.
6. EARNEST MONEY DEPOSIT : Bidders need to submit EMD (interest free) of
Rs.1,30,000.00 (Rupees One Lakh and Thirty Thousand only) along with the
Techno-Commercial Bid. EMD should be submitted in form of DD or B.G. as per GRSE format enclosed from any scheduled Bank in Rs. 50/- N.J. Stamp Paper.
EMD (submitted by DD) may be kept as part of security deposit for successful bidder.
For non-successful bidder EMD will be refunded within 1 month of order finalization against this tender enquiry. Only NSIC single point registered firms having registration for manufacturing this tendered item can be considered for waiver of
EMD subject to formal application with relevant valid NSIC’s single point registration document. Offer without EMD in technical bid will be rejected outright .
7. Scanned Copies of Tender Fee and EMD should be attached with the Techno-
Commercial Bid. The DD for Tender Fee and DD or BG for EMD should reach, in
ORIGINAL FORM, to Mr. S. Nandi, Manager (Purchase) M/s. GRSE Ltd., 43/46,
Garden Reach Road, Kolkata-700024 by speed post. The envelope containing the
Tender F ee and EMD should be superscibed with “TENDER FEE AND EMD
2

AGAINST TENDER NO. PUR/PRESS/OT/SN/LOAD BANK/ET-0230. Date31.03.15
.Due on 21.04.15
”
8. DELIVERY REQUIREMENT : Firm is to confirm to deliver at GRSE Yard within 06 months from the date of receipt of approved drawing (Drawing to submit by 3 weeks from order).
9. a) Price shall be calculated on F.O.R., GRSE Stores, Kolkata basis i.e. Landed cost at
GRSE Stores at Kolkata. Price quoted during online bidding process shall be inclusive of Basic Price, Packing & Forwarding charge, Freight and Transit Insurance. b) Prices should remain valid for 90 (Ninety) days from the date of opening of Techno
Commercial Bid and shall remain firm during the entire period of supply & shall not attract any escalation whatsoever.
10. CONSIGNEE : L&W DEPT, MAIN WORKS, MAIN UNIT
Garden Reach Shipbuilders & Engineers Ltd.
43/46, Garden Reach Road, Kolkata – 700 024.
11. TERMS OF PAYMENT: 100% against clear bill supported with ICGRN, stamped
GRSE Gate Receipted Challan and Commissioning report from user dept. through
ECS / EFT mode supported by a PBG of 10% of order value in GRSE Format valid till expiry of Guarantee Period. ICGRN will be issued only after receipt and acceptance of the item.
OR
90% against clear bill supported with ICGRN, stamped GRSE Gate Receipted Challan and commissioning report from user dept. through ECS / EFT mode and balance 10 % will be released after expiry of satisfactory guarantee period.
12. INSPECTION : As per SOR.
13. In addition to the above, the following Standard terms & conditions shall also apply to this tender and in case of any contradiction between the two, the former shall prevail.
14. Tender must be submitted in proper format of e-tendering data sheet. The Enquiry No. and due date must be clearly mentioned on the same.
15. All Tenders must remain firm & fixed and open for acceptance for 120 days from the due date.
16. All Tenders to be sent / submitted within due date through e-tendering system procedure.
17. No conditional offer will be accepted.
18. Price shall be discovered through online bidding process to be conducted by the service provider. The online bid basis should be F.O.R. destination / GRSE basis.
Price should include cost for proper packing to withstand heavy / Inland Road Transit and tropical storage during transit clearing, as the case may be & to be kept firm till execution of order in full. Transit Insurance is to be done by the supplier.
19. TAXES: Central Sales Tax if applicable will be paid extra at Concessional rate and
STD form 'C' will be issued by GRSE. In case of VAT: Percentage of VAT amount as applicable to be indicated.
3

20. ACCEPTANCE : It is not binding on the purchaser to accept the lowest or any tender.
The purchaser reserves the right to accept any of the tender or part of a tender without assigning any reason.
21. SECRECY CLAUSE : All information given to the supplier for the execution of the order is to be treated as SECRET / CONFIDENTIAL. The technical information, drawings, specification and other related documents forming part of this Enquiry / order are the property of Purchaser and shall not be used for any other purpose except for the execution of Order. Any information / drawing etc. shall not be copied, transcribed, traced or reproduced in any other form or otherwise in whole / part or duplicated, modified, divulged and / or disclosed, to a third party not misused, used in any other form whatsoever without purchaser's prior consent in writing except to the extent required for the execution of this order. At the time of tendering the purchaser has to give an undertaking in favour of G.R.S.E. that in the event of any breach of the above provisions, he would make good of any loss / cost / damage / any other claim whatsoever preferred by anybody to G.R.S.E. in this respect.
22. PATENT RIGHT : GRSE shall be completely absolved of any responsibility towards any infringement of Patent Right etc. i.e. a clear and quite possession of goods should take place with the passing of title on execution of the order.
23. SPECIFICATION : All items must conform to Indian Standard Specification wherever applicable and offer must conform to tendered SOTR.
24. CONTRACT PERFORMANCE BANK GUARANTEE : In the event of receipt of order , a bank guarantee of 5% of the value of the order, valid till full execution of order, on a non-judicial stamp paper of Rs 50/- (as per GRSE format) to be submitted within 14 days from the date of receipt of order. Bank Guarantee to be sent directly by your banker in a bank sealed envelope to the following address: - General Manager (F),
Garden Reach Shipbuilders & Engineers Ltd., 43/46 Garden Reach Road, Kolkata-700
024.
25. PROCEDURE FOR SUBMISSION OF BANK GUARANTEE : Bank Guarantee should be executed on the non-judicial stamp paper of Rs.50/- which should be obtained in the name of the executing Banker. In case a single stamp paper of Rs.50/- is not available, stamp paper of multiple denomination is acceptable provided serial no. of such stamp paper are consecutive and are purchased on the same date. Bank
Guarantee should be executed strictly as per GRSE's Format. Any alteration in the writing is required to be authenticated by the signatory executing the Bank Guarantee under official seal. B.G. must be submitted in banker's sealed envelope directly to our
Corporate Finance Dept. seal. B.G. must be submitted in banker’s sealed envelope directly to our Corporate Finance Dept.
26. L.D. CLAUSE : All orders are subject to LD @1/2% per week or part thereof on undelivered portion of the order subject to a maximum of 5% of total value of the order for the delayed part.
27. RISK PURCHASE : If the materials are not supplied within the stipulated delivery period GRSE reserves the right to procure the same or equivalent material from alternative source at your risk, responsibility & cost.
28. PERFORMANCE GUARANTEE : (a) Materials / Equipment to be supplied are guaranteed for free replacement / repairs, against defective design, material,
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workmanship for a period of 18 months from the date receipt of materials at GRSE or
12 months from the date of commissioning / using, whichever is earlier.
(b) A Bank Guarantee covering 10% value of the contract is to be furnished before claim of payment. Keeping the same valid for the above period from the date of despatch / supply of last consignment GRSE reserves the right to invoke the above
Bank Guarantee at any time during its validity period in the event of any breach of terms stipulated in the order.
In case PBG is not submitted, 90% payment will be released & balance 10% after completion of Guarantee Period of 12 months after Commissioning of the Equipment or 18 months from date of receipt of materials at GRSE, whichever is earlier.
29. REJECTION OF MATERIALS : Rejection of materials and also the late delivery will affect further business with GRSE. No claim of payment will be entertained (for rejected material) in case rejected items are not lifted back within 14 days from the date of rejection. Replacement against rejection is to be made by vendor Free of Cost within 14 days of Store's intimation.
30. EXECUTION OF ORDER : Order once placed must be executed in full within the stipulated delivery period, unless otherwise specially agreed by the buyer in writing.
31. RIGHT OF INVOCATION OF BANK GUARANTEE : GRSE reserves the right to invoke the Bank Guarantee at any time during its validity period in the event of failure / delay in supply / breakage any sorts of operational complication of ordered materials / breach of any terms of this contract.
32. SUBMISSION OF DOCUMENTS : For late submission of original dispatch documents
/ wrong documentation, demurrage / wharfage charges if incurred, shall be recovered from the supplier.
33. FORCE MAJEURE : Standard Force Majeure Condition at the supplier’s own works / establishment shall only be accepted. The failure of the sub-contractors of the suppliers shall not be accepted as a Force Majeure Condition. Vendor is to inform buyer on Force Majeure condition well in time.
34. CANCELLATION OF ORDER: In the event of progress being poor, GRSE reserve the right to cancel the order applying risk purchase clause & no cancellation charges will be paid to the firm on this account.
35. MODE OF DISPATCH: a) For local supplier: To be delivered to GRSE at seller cost. b) For outside supplier: The items to be dispatched preferably through GRSE nominated transporter on freight paid & door delivery basis. The materials are to be suitably packed to avoid transit damage / pilferage.
WAY BILL : For arranging Way bill, the firm has to submit the following documents, to reach the ordering authority per courier:- i) Ink signed invoice in duplicate. ii) Copy of LR. (C/N copy).
36. ARBITRATION : a) If, at any time, before, during or after the contract period, any unsettled claim, question, dispute or difference arises between the parties, upon or in relation to or in connection with or in any way touching or concerning this tender / agreement / supply order (retain whichever is applicable) the same shall be referred to the Chairman &
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Managing Director (CMD in short) or the Managing Director (MD in short), as the case may be of Garden Reach Shipbuilders & Engineers Ltd. (GRSE Ltd in short) for adjudication of the said disputes or differences, as Sole Arbitrator, in accordance with the provisions of Arbitration and Conciliation Act, 1996. b) The CMD or MD, GRSE Ltd. if he so desires, may nominate/appoint another officer of GRSE Ltd. or a person, whom he thinks fit and competent, for adjudication of the disputes or differences, referred to him as the Sole Arbitrator. c) Such Arbitration shall, in all respects, be conducted in accordance with the provisions of the Arbitration and Conciliation Act, 1996 and the rules framed there under or any statutory modification or re-enactment thereof for the time being in force. d) The Award of the Sole Arbitrator shall be final, conclusive and binding upon the parties. e) In the event of the death or resignation for any reason whatsoever of the said
Sole Arbitrator, appointed by the CMD or MD of GRSE Ltd, the CMD or MD of GRSE
Ltd., on an application from either of the parties in this behalf, shall act himself as the
Sole Arbitrator or nominate/appoint, in place of the outgoing Arbitrator, another officer of GRSE Ltd, or a person whom he thinks fit and competent to adjudicate the said disputes and differences in accordance with law. f) Also in the event of arbitration award is set aside by a competent court on an application from either party and unless otherwise ordered by the said court, the CMD or MD of GRSE ltd, on an application from either party, shall himself act as Sole
Arbitrator or nominate/appoint another officer of GRSE Ltd, or a person whom he thinks fit and competent to adjudicate the disputes and difference in accordance with law. g) The cost of the arbitration, fees of the arbitrator, remuneration of the stenographer and clerk, stamp paper etc, as shall be decided by the Sole Arbitrator, shall be shared equally by the parties. The venue of arbitration, unless otherwise decided by the parties or by the Sole Arbitrator himself, shall be the premises of the
Garden Reach Shipbuilders & Engineers Ltd. located at 43/46, Garden Reach Road,
Kolkata-700024.
37. JURISDICTION : All disputes arising out of the contract if required to be referred to a court of law, the jurisdiction of the case would be under Kolkata court irrespective of the location of the vendor.
38. The Company shall not be liable under the Workmen's Compensation Act of 1923, in case any employee or workmen of any Contractor receives injury while actually serving his employer in connection with the latter's work inside the compound of GRSE Ltd.
39. For outstation supply, Way bill will be issued on submission of ink signed invoice & ink signed L.R. copy.
40. (i) ISSUE OF 'C' FORM FOR OUTSTATION VENDOR : Outstation vendors are to submit their requisition for 'C' Form in respect to the supplies made to GRSE immediately on completion of a quarter to our AGM (F-BT&SLP) either through Courier or by e-mail at corpfingrs@bsnl.in initially in form of a statement containing Invoice
No., Date of Invoice, GRSE PO No., Value of Invoice, Consignment Note/LR No. and
GRSE's Waybill No. (if possible).
(ii) On receipt of such initial requisition, GRSE Taxation cell will apply online for 'C'
Form for the previous quarter and therefore vendor must give such initial requisition on or before 10 days of completion of every quarter. GRSE may not be in a position to arrange for 'C' Form in case vendor fails to comply to this requirement.
(iii) However, 'C' Form will be issued to vendors only after receipt of ink-singed invoices along with copy of LR / consignment note from the respective vendors.
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41. COMPLIANCE WITH LAWS : Vendor is warranted that all goods purchased against the enquiry shall Conform to all applicable cities, States and Central Laws, Ordinances and Regulations. Further, Vendor shall indemnify / defend / relieve GRSE harmless from loss, cost of damage, by reason or any actual or alleged violation thereof.
42. YOU WILL HAVE TO SUBMIT BID IN e-PROCUREMENT MODE IN TWO PART BID
SYSTEM, WHERE ALL DATA SHEET WILL BE AVAILABLE FOR DOWNLOAD,
NEED TO FILL UP THE REQUIRED FIELD AND UPLOAD THE FILE.
43. IN CASE OF SINGLE PART OFFER, GRSE RESERVES THE RIGHT TO REJECT
THE TECHNICAL OFFER OF THE BIDDER NOT CONFIRMING TO THE TENDERED
REQUIREMENT.
44. TRANSACTION FEE OF RS. 500.00 FOR FIRST RETURN & RS. 1000.00 FOR
SUBSEQUENT RETURN OF BILL WITH INAPPROPRIATE DOCUMENTS, WILL BE
CHARGED.
45.
All other terms and conditions are as per GRSE’s latest STACS.
1] TECHNO-COMMERCIAL BID WILL BE OPENED ON THE DUE DATE AND TIME OF
TENDER. YOU MAY SEE THE STATUS ONLINE.
2] IN CASE IF YOU ARE NOT INTERESTED TO QUOTE, PLEASE SUBMIT REGRET
LETTER BY RETURN MAIL.
3] IN CASE OF NON-RECEIPT OF FILLED IN STACs ACCEPTANCE FORMAT
MATRIX, IT WOULD BE PRESUMED THAT YOU HAVE ACCEPTED ALL OUR
TERMS & CONDITION AS PER GRSE "STACS", UNTIL & UNLESS DEVIATION IS
SPECIFICALLY MENTIONED IN OFFER.
4] ANY CORRIGENDUM WILL BE PUBLISHED IN GRSE WEBSITE : www.grse.nic.in
AND GOVT., WEBSITE : www.eprocure.gov.in only.
5] CONTACT DETAILS :
M. JUNCTION
Contact:
GARDEN REACH SHIPBUILDERS
ENGINEERS LTD .
Mr. A Chattopadhyay, Sr. Manager (Purchase)
Mr. S. Nandi, Manager (Purchase)
Email: Chattopadhyay.A@grse.co.in
Nandi.Subhasish@grse.co.in
Phone 91-33
– 2469 8100-8113 (Ext. 696 / 636)
91-33
– 2469 8127
Mr. Suman Chowdhury
Ms. Nusrat Ali mtl.pur.eprocurement@grse.co.in
033-8100213001 / 9051630440
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