Human Resources Job Posting and Personnel Transactions‐ Workflow
ACTION
JOB POSTINGS
TRANSACTION NAME
APPROVAL WORKFLOW
INIT > SPV > SM > VP > HR
Vice President 4 (Except for President's Division)
Approval to Interview
SPV > HR
Supervisor
SPV > SM > HR
Senior Manager/Dean
INIT > SPV > SM > HR > (VP if > 8%/yr) > HR II
Senior Manager/Dean
Cost Center Change
INIT > SPV > SM > HR > (ORSP‐ grant) > HR II
Senior Manager/Dean
Work Schedule/Adjust FTE
INIT > SPV > SM > HR > (ORSP‐ grant) > HR II
Senior Manager/Dean
3 5
Request Additional Compensation STAFF POSITION OPTIONS
TEMPORARY EMPLOYEE OPTIONS
Conditional Appointment
INIT > SPV > SM > HR > (ORSP‐ grant) > HR II
Senior Manager/Dean
Separation of Employment
INIT > SPV > HR > HR II
Supervisor
Job Description/Title Change 3
INIT > SPV > HR > HR II
Supervisor
Cost Center or Funding Change
INIT > SPV > SM > FPB > HR > HR II
Senior Manager/Dean
Work Schedule/Adjust FTE INIT > SPV > SM > FPB > HR > HR II
Senior Manager/Dean
Request Reclassification Review 3 INIT > SPV > SM > (VP if applicable) > HR > HR II
Senior Manager/Dean; VP if Salary Increase > 8%
Create a New Position
INIT > SPV > FPB > SM > VP > HR > FPB II > HR II
Vice President
Eliminate a Position
Extend Provisional End Date or Change Provisional Position to Regular
INIT > SPV > SM > HR > FPB > HR II
Senior Manager/Dean
INIT > SPV > SM > FPB > VP > HR > FPB II > HR II
Vice President
View Job Descriptions
N/A
N/A
Hire Transaction
INIT > SPV > HR > (SM/ORSP) > HR II
Senior Manager/Dean
INIT > SPV > HR > (SM/ORSP) > HR II
Senior Manager/Dean
Annual Performance Review SPV > EE > SPV > SM > HR
Senior Manager/Dean
Probationary Performance Review
SPV > SM > HR
Senior Manager/Dean
Change Request
3 PERFORMANCE REVIEW
FINAL APPROVAL PRIOR TO HR REVIEW
Post a Position
Recommended Candidate
STAFF EMPLOYEE OPTIONS
1, 2
1
Anyone involved in the approval process may begin the transaction
In certain instances, a process may be started by an identified initiator
3 Employees may initiate an update to their Job Description, request a Reclassification Review, Request Additional Compensation, or start their Performance Review
4
Per Mary Jane Flanagan (2/9/2011)
5
Additional Compensation for PA‐5 level employees must be approved by a VP, for PA‐6 level employees must be approved by the President
2
INIT
SPV
SM
VP
HR
HR II
ORSP
FPB
FPB II
= Initiator
= Supervisor
= Senior Manager/Dean (Senior Officer or Director who reports to VP/President)
= Vice President
= Human Resources
= Human Resources ‐ SAP Entry
= Office of Research & Sponsored Programs
= Financial Planning & Budget
= Financial Planning & Budget ‐ SAP Entry
3/12/14