3
INTERNATIONAL CONFERENCE ON
BUSINESS
INCUBATION
CARIBE ROYALE • ORLANDO, FL • APRIL 16 -20, 2016
CREATING & CELEBRATING
THE SUCCESS OF ENTREPRENEURS
SPONSORSHIP PROSPECTUS
CREATING & CELEBRATING
THE SUCCESS OF ENTREPRENEURS
3
INTERNATIONAL CONFERENCE ON
BUSINESS
INCUBATION
CARIBE ROYALE • ORLANDO, FL • APRIL 16 -20, 2016
CREATING & CELEBRATING
THE SUCCESS OF ENTREPRENEURS
2015 CONFERENCE STATS
600
COUNTRIES
REPRESENTED 39
%
MEMBERS 69
%
NON-MEMBERS 31
%
FIRST TIME ATTENDEES 40
NUMBER OF
ATTENDEES
+
SPONSORSHIP PROSPECTUS
Contact: Heather Deyrieux | 407.965.5653 ext 520 | hdeyrieux@inbia.org
CONFERENCE
OVERVIEW
F
or 30 years, the International Business Innovation
Association (InBIA) has hosted the International Conference
on Business Incubation. This event brings together over
600 industry professionals from across the globe to explore topics
related to entrepreneurial support through educational sessions,
peer discussions, networking, collaborations and hands-on facility
tours. Attendees enjoy making and building lasting connections with
people who are facing similar opportunities and challenges, and the
conference is the place to discover the latest trends and innovations in
the industry.
This year marks the 30th anniversary for this event, and we look
forward to sharing this milestone celebration with our valued
members, partners, sponsors and other attendees. As we recognize the
achievements of the last three decades, we will also be providing topnotch educational content and networking opportunities for which InBIA
has become known. The conference will feature formal and informal
session styles, content tracks to help attendees better navigate the
schedule, new ways for people to make connections throughout the day
and fun networking events.
3
INTERNATIONAL CONFERENCE ON
BUSINESS
INCUBATION
CARIBE ROYALE • ORLANDO, FL • APRIL 16 -20, 2016
CREATING & CELEBRATING
THE SUCCESS OF ENTREPRENEURS
SPONSORSHIP PROSPECTUS
Contact: Heather Deyrieux | 407.965.5653 ext 520 | hdeyrieux@inbia.org
SCHEDULE AT
A GLANCE
SATURDAY, APRIL 16, 2016
07:30 – 08:30am Preconference Institute Registration & Breakfast
08:30am – 04:00pm Preconference Institute Training Courses
12:00 – 01:00pm Lunch
SUNDAY, APRIL 17, 2016
07:30 – 08:30am Preconference Institute Registration & Breakfast
08:30am – 04:00pm Preconference Institute Training Courses
12:00 – 01:00pm Lunch
12:00 – 04:00pm Exhibitor Move-In
04:30 – 05:30pm Sponsor Reception
05:30 – 07:30pm Welcome Reception in Expo Hall
MONDAY, APRIL 18, 2016
07:30 – 08:30am Breakfast (Food Stations in Expo Hall)
08:30am – 04:30pm Conference Sessions
09:30 – 10:00am Networking Break in Expo Hall
12:30 – 01:45pm Lunch with Fireside Chat
03:00 – 03:30pm Networking Break in Expo Hall
06:00 – 08:00pm Recognition & Awards Banquet
TUESDAY, APRIL 19, 2016
07:30 – 8:30am Breakfast (Food Stations in Expo Hall)
08:30am – 04:30pm Conference Sessions
09:30 – 10:00am Networking Break in Expo Hall
12:30 – 01:45pm Lunch (Food Stations in Expo Hall)
03:00 – 03:30pm Networking Break in Expo Hall
05:00 – 06:00pm Cocktail Hour in Expo Hall
06:00 – 08:00pm Carnival/Party Themed Reception
WEDNESDAY, APRIL 20, 2016
08:00 – 09:00am Breakfast (Food Stations in Expo Hall)
09:00am – 12:00pm Conference Sessions
10:00 – 10:30am Networking Break in Expo Hall
10:30am – 04:00pm Exhibitor Move Out
3
INTERNATIONAL CONFERENCE ON
BUSINESS
INCUBATION
CARIBE ROYALE • ORLANDO, FL • APRIL 16 -20, 2016
CREATING & CELEBRATING
THE SUCCESS OF ENTREPRENEURS
NEW FOR 2016!
EXPO HALL PASSPORT CARDS
Attendees will visit each of the
sponsor booths to complete their
game card and enter for a chance
to win a free registration to next
year’s conference. This provides
an even greater opportunity to
interact with attendees!
SPONSORSHIP PROSPECTUS
Contact: Heather Deyrieux | 407.965.5653 ext 520 | hdeyrieux@inbia.org
SPONSORSHIP
OPPORTUNITIES
A
s a sponsor, you will have the opportunity to showcase
your products and services to an international group
of attendees, many of whom have direct purchasing
authority for their organizations. These attendees also have access
to and influence over diverse portfolios of entrepreneurs and
emerging businesses. Local entrepreneurs will join during Expo
Hall events to explore the latest tools and services to help them
grow their businesses.
The Expo Hall is designed to house up to 30 companies, as we
believe in quality over quantity when it comes to showcasing
vendors for our members and guests. Don’t miss out on the
opportunity, sign-up today!
3
INTERNATIONAL CONFERENCE ON
BUSINESS
INCUBATION
CARIBE ROYALE • ORLANDO, FL • APRIL 16 -20, 2016
CREATING & CELEBRATING
THE SUCCESS OF ENTREPRENEURS
SPONSORSHIP PROSPECTUS
Contact: Heather Deyrieux | 407.965.5653 ext 520 | hdeyrieux@inbia.org
SPONSORSHIP
ITEMS
The following opportunities are available for the 2016 International Conference on Business Incubation. Mix and match these options to
create your customized sponsorship package.
EXHIBITOR ONLY:
(#)=maximum number available
For vendors interested in a single booth only with no additional sponsored items/benefits.
8x10 Booth (10)..................................................................$2,000
À LA CARTE SPONSORSHIP ITEMS:
(#)=maximum number available
For sponsors building a package at Bronze level or above, a booth is included and doesn’t need to be purchased separately.
Lanyards (1).........................................................................$3,000
SOLD
Tote Bags (1)........................................................................$3,500
Charging Station (1)..........................................................$3,500
Hotel Key Card (1)..............................................................$3,000
Building Entrance Cube Signs (set of two) (2).............$1,500
»» Main hallways between session and expo halls.
Hanging Banner in Exterior Attendee Walkway (2)....$1,500
App Sponsor (1)..................................................................$5,000
»» Includes exclusive sponsorship of the conference mobile app with
company logo at the top next to the InBIA logo. Special recognition
on event website and program guide, signage during event.
Wireless Sponsor (1)..........................................................$7,500
»» Includes logo on login screen, special recognition on event website,
app and program guide.
Tote Bag Insert (10)............................................................... $500
SMS App Text Message to Attendees (9)........................... $500
»» Maximum of 3 sponsor messages to be sent each day.
Expo Hall Floor Clings (10).................................................. $750
»» One cling per company. Up to 10 companies can utilize this
advertisement.
Warm Cookies for PM Break Monday (1).....................$2,500
*
Popcorn for PM Break Monday (1).................................$2,500
*
Sunday Evening Welcome Reception (1)....................S
$15,000
OLD
»» Includes verbal recognition during the event, special recognition during
general session announcement, special recognition on event website, app
and program guide, signage during event, logoed napkins at food and
beverage stations.
Monday Night Recognition + Awards Banquet
(1 exclusive or 2 co-sponsors)....................................... $30,000
»» Includes verbal recognition during the event, special recognition during
general session announcement, special recognition on event website,
app and program guide, signage during event, logoed napkins at
beverage stations, and sponsor reference on up to (2) Dinah Adkins
Award recognition plaques.
Tuesday Cocktail Hour (1).................................................$5,000
»» Includes special recognition on event website, app and program guide,
signage during event, logoed napkins at beverage stations.
Tuesday Carnival Reception
(1 exclusive or 2 co-sponsors)....................................... $30,000
»» Includes verbal recognition during the event, special recognition during
general session announcement, special recognition on event website,
app and program guide, signage during event, logoed napkins at food
and beverage stations, and branding at activity stations.
Lunch - Main Conference (2)......................................... $10,000
»» Includes special recognition during general session announcements,
special recognition on event website, app and program guide,
signage during event.
Lunch - Preconference (2).................................................$6,000
Ice Cream Bars for PM Break Tuesday (1).....................$2,500
»» Includes special recognition on event website, app and program guide,
signage during event.
Hot Pretzels for PM Break Tuesday (1)..........................$2,500
Breakfast - Main Conference (3)......................................$7,000
*
*
10 Min Chair Massage (2hr block/day) (2)..................$2,500
*
*
These are add-on booth services which requires a separate booth purchase or booth
inclusion in overall sponsor package. Station positioned next to booth w/signage
recognition and serves 250.
Special recognition on event website and app, in the program guide, and includes
one SMS app text message to attendees 10 mins before break begins.
»» Includes special recognition on event website, app and program
guide, signage during event.
Breakfast - Preconference (2)...........................................$4,000
»» Includes special recognition on event website, app and program
guide, signage during event.
Preconference Course Sponsor (TBD).............................$2,000
»» Includes logo on course workbook, include marketing materials on
seats, one post conference dedicated email to course participants.
Conference Track Sponsor (TBD)......................................$3,000
»» Includes logoed recognition in on event website, app and program
guide, and event track signage, moderate 1 panel.
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SPONSORSHIP PROSPECTUS
INTERNATIONAL CONFERENCE ON
BUSINESS
INCUBATION
Contact: Heather Deyrieux | 407.965.5653 ext 520 | hdeyrieux@inbia.org
PACKAGE
LEVELS
CARIBE ROYALE • ORLANDO, FL • APRIL 16 -20, 2016
CREATING & CELEBRATING
THE SUCCESS OF ENTREPRENEURS
$50,000
$25,000
$15,000
GOLD
SPONSOR
SILVER
SPONSOR
BRONZE
SPONSOR
EXHIBITOR
ONLY
16x20
16x10
16x10
8x10
8x10
8x10
Conference Registration Comps
6
3
2
1
40% Off
20% Off
Expo Only Registration Comps
3
2
2
2
2
2
Sponsor Reception Staff Passes
6
3
2
2
1
Sponsor Reception Guest Passes
3
2
2
2
Recognition/Award Dinner Registrations
2
1
Co-Branded Event Materials
X
Press Release
X
X
Logo
Logo
Logo
Logo
Name
Website/App
Landing Page
Logo +
75 word description
Logo +
75 word description
Logo +
50 word description
Logo +
50 word description
Brochure (Winter Distribution)
Full page ad
Logo
Logo
Logo
Name
Thank You inside cover
Full page ad, Logo + 75
word description
Full page ad, Logo +
75 word description
1/2 page ad, Logo +
75 word description
1/4 page ad, Logo +
50 word description
Logo +
50 word description
Recognition In Monday Welcome Address
X
X
X
Visual Recognition Before Keynote
X
X
X
X
X
Attendee Welcome Address (5Mins)
Tuesday
TITLE
SPONSOR
Booth Size
Sponsor Signage
Onsite Program Guide
Session Participation
PLATINUM
SPONSOR
$7,500
$3,500
$2,000
Name +
50 word description
Name +
25 word description
1 Moderator or Panel
1 Moderator or Panel
Sponsor Reception Welcome
5 minutes
2 minutes
2 minutes
Pre Conference Attendee List
X
X
X
Post Conference Attendee List
X
X
X
X
X
Expo Hall Passport Card Inclusion
X
X
X
X
X
4 weeks before event
4 weeks before event
4 weeks before event
2 page spread
1 page ad
1 page ad
1/2 page ad
1/2 page ad
1/4 page ad
Weekly 2 months prior,
daily onsite
Weekly 1 month
prior, daily onsite
Weekly 1 month
prior, daily onsite
2 weeks prior,
daily onsite
1 week prior,
daily onsite
1 onsite
2 to membership
2 to registrants
1 to membership
1 to registrants
1 to registrants
2 spotlights + Logo
1 spotlight + Logo
Logo
Logo
Logo
Name
Inbia Web Site Ad (Event Section)
X
X
Conference Web Site Ad
X
X
X
Totebag Insert
X
X
X
Full Page Ad In Annual Report (Fall 2016)
X
X
Direct Mail Postcard
Virtual Expo Hall Brochure
Social Media (Twitter Mentions)
Dedicated Emails
Event Emails (Pre + Post)
Half Page Ad In Annual Report (Fall 2016)
X
X
3
INTERNATIONAL CONFERENCE ON
BUSINESS
INCUBATION
CARIBE ROYALE • ORLANDO, FL • APRIL 16 -20, 2016
CREATING & CELEBRATING
THE SUCCESS OF ENTREPRENEURS
SPONSORSHIP PROSPECTUS
Contact: Heather Deyrieux | 407.965.5653 ext 520 | hdeyrieux@inbia.org
ADDITIONAL
INFORMATION
ADDITIONAL STAFF PASSES
“
In terms of exposure to UPS, probably
one of the better events we do.
”
Depending on sponsorship level, full conference and/or expo only
registrations are included as a benefit. Sponsors or exhibitors needing
additional passes for staff have the option of purchasing full conference
or expo only passes. Note: All staff must have a badge.
SPONSOR RATES
“
For us, it was a great conference.
[Eight] on a 10 scale. Use of social
media to stimulate engagement
at booths, in the party, promote
sponsors seemed well balanced and
appropriate. We had a lot of great
conversations, came away with a lot
of leads. Organization and logistics
was solid. Nothing went wrong. I
appreciate the promotion that
[InBIA] does of its sponsors
”
EARLY BIRD
STANDARD
LATE
Full Conference
$845
$945
$1,045
Single Day
$545
$645
$745
Expo Only
$345
$345
$345
ADDITIONAL REGISTRATIONS
Recognition & Awards Banquet Dinner
»» TBD, more information available later this fall
Facility Tours
»» TBD, more information available in the spring
EXPO HALL MAP
2
Very good was my overall impression.
“
The layout of the exhibit area was a vast
improvement over previous conferences
and was much more conducive to
attendees just “hanging-out” in the
area and at our table as opposed to
just “passing-thru”. There was more
constant energy in the exhibit area and
I thought we received much more traffic
partially due to the environment.
”
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QUESTIONS? READY TO SIGN UP?
CALL HEATHER TO RESERVE YOUR SPACE TODAY!
407.965.5653 ext 520
hdeyrieux@inbia.org
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SPONSORSHIP PROSPECTUS
INTERNATIONAL CONFERENCE ON
BUSINESS
INCUBATION
Contact: Heather Deyrieux | 407.965.5653 ext 520 | hdeyrieux@inbia.org
SPONSORSHIP
AGREEMENT
CARIBE ROYALE • ORLANDO, FL • APRIL 16 -20, 2016
CREATING & CELEBRATING
THE SUCCESS OF ENTREPRENEURS
This agreement is for 2016 International Conference on Business Incubation sponsorships, and outlines basic terms and understandings between the International Business Innovation Association (InBIA) and the Sponsor. It must be signed and returned within 5 business days, or courtesy holds will be released
on all sponsorship items. Sponsorship is not final until payment is received.
Please complete all fields to ensure proper listing.
COMPANY GENERAL INFORMATION
Company Name: Contact Name: Contact Phone: Contact Email: Company Mailing Address: City: State: Zip: BOOTH/ SPONSORSHIP ITEM(S) OR REGISTRATIONS
COST
QTY
SUBTOTAL
$
$
$
$
$
$
$
$
GRAND TOTAL $
SPONSORSHIP LEVEL PACKAGE:
PREFERRED BOOTH LOCATION:
SPONSORSHIP AUTHORIZATION
By signing below, you agree to all the terms and conditions stated in this sponsorship agreement. The undersigned is fully authorized to
commit to this event and all the terms and conditions.
Authorized Signature: Printed Name: Date: Upon receipt of your signed agreement, InBIA will send you a confirmation and invoice via email to the contact provided above. Payments are accepted via credit card or
company check. A non-refundable 50% deposit is required within 15 days of signed contact to secure sponsorship items and booth space. Final payment is due by March 15,
2016. Cancellations by March 15, 2016 will be accepted with no final payment due. Contracts received after March 16, 2016 are due in full upon receipt of the contract.
Please sign and return this agreement to Heather Deyrieux via email to hdeyrieux@inbia.org or via mail to:
InBIA
PO Box 959
Athens, OH 45701-1565
To pay by credit card, please call Cheryl Brink at 407.965.5653, ext. 500, or email cbrink@inbia.org.