8888 University Drive Burnaby BC V5A 1S6
Facilities Development and Operations
Facilities Services
DIVISION 01 – GENERAL REQUIREMENTS
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Closeout Submittals
Part 1
General
These standards provide general guidance on SFU specific requirements. Unless
otherwise indicated, these standards do not restrict or replace professional judgment,
and/or override project contract documents.
Part 2
Summary Index
2.1
2.2
2.3
2.4
2.5
2.6
2.1
Record Drawing Requirements
Record Drawing information
Specifications
Operations and Maintenance Manuals
Mechanical Plans and Controls
Prompt Submittal Project Record Documentation
Record Drawing Requirements
.1 Drawings and specifications are required to be sufficient in scope and detail to fully depict
the proposed Improvements and their relationship to the base building construction.
a. Standard sheet size: ARCH D 24” x 36” (in major projects, drawing size as reqd.)
b. Standard Title Block Information
c. Building Name, floor and room numbers as applicable
d. Project Name and Number
e. Sheet Number
f. Drawing File Number
g. Revision History – revision number and date
h. Drawing Phase (As-builts, Records)
i. Consultant Name
2.2
Record Drawing Information
.1 Drawings shall consist of at least the following (as a minimum):
a. All floor and ceiling plans (1:100 scale minimum)
b. Show the Premises in relation to the corridors, stairs, fire extinguisher cabinets,
partition, doors, etc. as well as all built-in furniture and fixtures.
c. Show legend for fire separations, smoke separations, or other code related items
d. Show partition layout, lights, sprinklers, etc., including modifications proposed to the
Base Building systems.
Simon Fraser University
Facilities Development and Operations
Facilities Services
Design Standards
Updated July 31, 2013
Page 1
Simon Fraser University
01 78 00 Closeout Submittals.docx
e. Sections at 1:50 to 1:20 scale (as a minimum), indicate partition details, doors, etc.
f. Room Finish, Door and Hardware Schedule, indicate all elements including keying
which must be to building standard.
g. Mechanical Plans
h. Electrical Plans
i. Telephone, Data and Power Outlet Plan (1:100 scale minimum), indicate with
dimensions, location of all telephone, data and power outlets.
2.3
Specifications
.1 Detailed specifications are required, naming the manufacturers, colours, dimensions,
construction methods, schedules, etc.
.2 Specifications should follow Master Format 2012.
.3 Specification volumes double sided spiral bound.
.4 Update Specification sets with approved change orders inserted in the front.
Provide a soft copy of the final specifications in original file format (.docx or similar) and in
PDF
2.4
Operations & Maintenance Manuals
.1 At completion of project, submit two maintenance manuals in 3-post hard covered
binders as well as in soft copy in a labeled CD. Provide the soft copy in original file
format (.docx or similar) and in PDF.
.2 Each manual must include (as a minimum) the following information:
a. Description of operation
b. Shop drawings of all equipment
c. Extended warranties
d. Maintenance and operating instructions
e. List of manufacturer and trade names
f. List of supply sources for maintenance
g. Paint formulas
h. Hardware products supplied and installed
i. Balance report
j. Name of company, contact person and phone number and e-mail address of ALL
sub trades that supplied and installed products to the site
k. All Permits, licenses and final inspections
l. Copy of Substantial Completion Certificate
.3 Systems Operation:
a. Complete step by step procedures for operation of system including required actions
at each OWS.
b. Operation of computer peripherals, input and output formats.
c. Emergency, alarm and failure recovery
d. Step by step instructions for start-up, back up equipment operation, execution of all
systems functions and operating modes, including key strokes for each command so
that operator need only refer to these pages for keystroke entries required to call up
display or to input command.
Simon Fraser University
Facilities Development and Operations
Facilities Services
Design Standards
Updated July 31, 2013
Page 2
Simon Fraser University
01 78 00 Closeout Submittals.docx
.4 Software to Include:
a. Documentation of theory, design, interface requirements, functions, including test and
verification procedures.
b. Detailed descriptions of program requirements and capabilities
c. Data necessary to permit modification, relocation, reprogramming and to permit new
and existing software modules to respond to changing system functional
requirements without disrupting normal operation.
d. Software modules, fully annotated source code listings, error free object code files
ready for loading via peripheral device
e. Complete program cross reference plus any linking requirements, data exchange
requirements, necessary subroutine lists, data file requirements, other information
necessary for proper loading, integration, interfacing, program execution.
f. Software for each new controller and single section referencing all Controller
common parameters and functions
.5 Maintenance:
a. Document maintenance procedures including inspection, periodic preventive
maintenance, fault diagnosis, repair or replacement of defective components,
including calibration, maintenance, repair of sensors, transmitters, transducers,
Controller interface firmware’s, plus diagnostics and repair/replacement of system
hardware.
b. Test procedures and reports: record implementation, description of test procedures.
Provide for measurement or observation of results.
2.5
Mechanical Plans and Controls
.1 For renovations, Indicate changes to the Base Building systems and include appropriate
specifications.
.2 Final Control Diagrams: Provide before acceptance in both hard and soft copy. Show:
a. Changes to contract documents as well as addenda and contract extras
b. Changes to interface wiring
c. Major routing of conduit
d. Signal levels, set-points, reset curves, schedules
e. Where possible, bind with specified Operating and Maintenance Manuals
f. Provide listing of alarm messages.
g. Provide soft copy of updated drawings on system and soft copy back up.
h. Provide 1 non fading “as built” copy showing control and/or adjustment procedures.
Seal in plastic laminate in rigid metal bound loose leaf.
2.6
Prompt Submittal Project Record Documentation
.1 Prior to the application for Substantial Completion, the Contractor should review the redline site mark-up set and stamp and sign to certify completeness and accuracy.
.2 The Prime Consultant (and Sub-Consultants as applicable) shall obtain these site mark
ups/ as built drawings from the Contractor and review them for their completeness. Once
approved, the respective Disciplines will in turn convert these as built drawings into
“Record Drawings” as an additional service (consultant(s) to confirm fee arrangements
with the Project Representative).
Simon Fraser University
Facilities Development and Operations
Facilities Services
Design Standards
Updated July 31, 2013
Page 3
Simon Fraser University
01 78 00 Closeout Submittals.docx
.3 Project Record documents form part of the Construction Contract Requirements.
Deficiency holdback for record documentation established during application for
Substantial Completion amount of holdback at the discretion of the Project
Representative
.4 See Appendix XX-XX : Record Submittal Requirements.
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Simon Fraser University
Facilities Development and Operations
Facilities Services
Design Standards
Updated July 31, 2013
Page 4