2016-2017 RHA General Funding Proposal - DUE Wednesday by
MIDNIGHT/12:00 AM
No requests will be heard until September 19th, 2016 when Fall RHA committee meetings begin.
Online funding form for requesting RHA Funds
Due by : Wednesday, 12:00 AM. Prior to the Monday, RHA General Council meeting you wish to present at.
Applicant Contact Information
Washington State University Residence Hall Association considers co-sponsorship to include endorsement, responsibility, support and a shared
financial responsibility for the activities of the co-sponsored group. Co-sponsorship programs must be for the benefit of the residence hall population.
Our goal is to use this money for the benefit of our residents, whether it goes towards Hall Governments/Councils, Paraprofessional Hall Staff, or other
programming bodies and/or registered student organizations.
Funding Proposals Must
Take place on campus at Washington State University is Pullman, WA, with the exception of conferences or sponsored trips on an exceptional basis
Be comprised of 50% Residence Hall students as the intended population
Be beneficial to the residence hall population
Include the RHA logo on all advertisements
Involve shared planning and/or shared financial responsibility for program
Be approved by the group’s advisor/professional staff member
Funding requests for programs that charge admission will be on an exception basis. RHA may choose to purchase tickets for on-campus residents to
use for attending the event. It is not RHA’s goal to fund programs that students then must pay out of pocket to attend.
Be submitted by Midnight, 12:00 AM on the Wednesday prior to the Monday that they wish to bring their presentation to Finance Committee & General
Council.
Only Residence Life Hall Governments/Councils and Hall Staff may reserve space in the residence halls. Any reserved space must be requested from
and approved by the Residential Education Director of that hall. RHA cannot approve space within the hall for outside groups.
These guidelines are maintained in most cases, but are always subject to the change at the discretion of the Finance Committee and RHA Council.
READ THESE STEPS
Failure to follow this process may result in the rejection of your proposal.
1. Complete the form below and include all appropriate information; be sure to describe your request in as much detail as possible. Please include
your budget number in your proposal (if we do not receive your budget number within 30 days of your submission, it will not be considered for
funding). We look to fund well thought-out, organized programs that will be advertised in advance and well attended (if applicable).
2. Submit your proposal online by Wednesday, Midnight/12:00 AM prior to the RHA meeting you wish to present at. Funding proposals submitted after
this time will be tabled until the following meeting. Please keep in mind that it takes 2 council meetings to discuss, vote and pass money for a request,
please plan accordingly.
3. Present your proposal at the Finance Committee meeting, MONDAY in CUB L37. The VP of Administration and Finance will notify you via email for
the time, as it depends on the number of requests submitted that week, but is typically between 6:00 - 7:00 PM. At this time the Finance Committee
will review your proposal and ask questions of you.
4. If you are requesting an amount exceeding $500.00, that same evening, present an abbreviated proposal at the RHA Council meeting, MONDAY at
7:00PM in BUTCH'S DEN. You will be included in the agenda for that meeting and will be given an opportunity to speak to the council about your
funding proposal and answer questions from Council. After you have presented, you are free to leave the meeting. If your request is $500 or under you
do not have to come to council, unless instructed to do so by the VP of Administration and Finance in advance.
5. Return to the RHA Council Meeting the following week, MONDAY at 7:00PM in BUTCH'S DEN to hear the result of your proposal and answer any
final questions. You will be asked to give a brief update/summary on your proposal and then leave the room while the council votes. After voting, you
will receive an email from the VP of Administration and Finance regarding the final decision made and explaining the required advertising process and
receipt of funding for your program. If money is approved, YOU MUST SUBMIT YOUR BUDGET NUMBER (if requesting funds be transferred) within
30 days or your request will be terminated.
6. Include the RHA logo on any and all advertisements and include budget number in response to the result email from the VP of Administration and
Finance. Until we receive your budget number, we are not able to transfer you the approved funding. If not received within 30 days of the approval the
funds will be revoked and the proposal terminated.
Organization [Required]
Presenter's Name [Required]
Title of Program
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Date(s) of Program [Required]
Default: mm/dd/yyyy
E-mail Address [Required]
Default: example@email.wsu.edu
Phone Number
Default: 5095551234
Your Organization's/Department's Budget and Project Number [Required]
This is the two separate 4-digit numbers that your organization uses for it's transactions. Please enter both your BUDGET and PROJECT number so that RHA may transfer
money to your organization if funding is approve. If you are not requesting money to be transferred to your organization, you may enter 0000-0000. Funds, regardless of
approval by council will NOT be transferred without a submitted BUDGET and PROJECT number from the requesting party.
Funding Proposal
Amount Requested From RHA [Required]
Default: $##.##
Your Organization's Contribution [Required]
Default: $##.##
Total Estimated Cost [Required]
Default: $##.##
Other Funding Sources
Please mark any other sources you have or plan to approach for funding:
[
[
[
[
[
] Hall Governments
] ASWSU
] Fundraising
] Personal Funds
] Other
If "Other" selected above above, please provide those here
Default: One per line
Short Answer Responses
Budget [Required]
Thouroughly explain your budget. Attach a document if necesarry below.
Default: Limit 200 words
Valid input:
- must contain at most 1200 characters.
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Goals/Purpose [Required]
What will this program accomplish?
Default: Limit 200 words
Valid input:
- must contain at most 1200 characters.
File Upload (8MB max)
Upload your file here
Program Details [Required]
What is planned? Who is the target audience? How many people will attend?
Default: Limit 200 words
Valid input:
- must contain at most 1200 characters.
Relevance [Required]
How will this benefit WSU's residence hall students? Why should RHA support this?
Default: Limit 200 words
Valid input:
- must contain at most 1200 characters.
Finalization
Mandatory Agreement [Required]
Please review and mark off the following guidelines. Your request will not be processed unless you accept the following terms:
[ ] As a university-sponsored program, absolutely no drugs, alcohol, or other illegal substances are allowed. I agree that the aforementioned
regulation will be met during any event sponsored by the Residence Hall Association.
[ ] As recognition for contributing to the funding of this program, the Residence Hall Association will receive credit on any advertising or publicity
regarding the event. For full details see the instructions in your email from your funding settlement form when your request has been processed, or
visit RHA on Coug Sync.
[ ] I understand that in order to receive any money I need to attend both Finance Committee at 5:30 AND General Council at 7:00. Failure to attend
either one of these can delay my funding request or result in rejection.
Electronic Signature [Required]
By signing electronically below I agree to the terms above and assure that the information I have provided is accurate to the best of my knowledge:
Are you a Residence Life Staff Member? [Required]
Please choose an option
Valid input:
- Select only one choice.
- must select a value.
[
[
[
[
[
[
] Not a staff member
] Sponsor
] RA
] AHD
] RED
] RTA
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