Office of Financial Aid
Last Date of Attendance Instructions
Contents
Highlights: ................................................................................................................................................................................. 1
Final Grades Worksheet ............................................................................................................................................... 2
Final Grade Upload.......................................................................................................................................................... 3
Change Posted Grades ................................................................................................................................................... 5
Canvas Grades .................................................................................................................................................................... 6
Highlights:
1. Format of the last date of attendance must be leading zeros, i.e 01/01/15.
Format 1/1/15 will not be accepted by the system.
2. Y grades are no longer by OSU.
3. If a grade is not reported the students course remains in progress until a grade is entered.
Once grade processing is complete, grading will be re-opened so that missing grades can be
reported.
4. Last date of attendance is required for grades of F and N and I/F grades.
5. The last date of attendance validation check includes the valid dates of the course. For
example if the course was a one week course, the last date of attendance must be in the
week the course was in operation. E-campus courses should use the last date of dead week
(June 5th for 201503) as the final exam dates are not included on the CRN.
6. If a student never attended, record the last date of attendance as the first day of the course.
Financial Aid office will assume that any dates that start with the first date of the course will
mean that a student never attended.
7. There is no direct way to upload grades from Canvas. For final grade upload, grades must be
downloaded as CSV file from Canvas to desktop and then uploaded to Online Services Final
Grade Book. Enter the LDA information into the downloaded file before uploading. This
requires converting your CSV file to an excel file for entering LDA and then saving the file
again as CSV for uploading.
8. Instructions can be found http://oregonstate.edu/registrar/last-date-attendanceinstructions
9. FAQ’s can be found http://oregonstate.edu/registrar/last-date-attendance-faqs
Last date of Attendance Instructions.docx (02/17/2016)
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Office of Financial Aid
Final Grades Worksheet
Example of keyed in entry of grades directly into the Final Gradebook page in Online Services.
Last date of Attendance Instructions.docx (02/17/2016)
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Office of Financial Aid
Final Grade Upload
You can add last date of attendance to your spreadsheet, if you track your grades on a spreadsheet.
In that case you would need to format the spreadsheet to allow the leading zeros to remain in place.
You may also need to change the field format to text.
Example of formatting the dates for last date of attendance in Excel spreadsheet.
Last date of Attendance Instructions.docx (02/17/2016)
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Office of Financial Aid
When you complete the process of uploading grades from your desktop, the system will let you
know if there are any errors with the last date of attendance. The system will not save the grades
until all errors are corrected.
Example of uploading a CSV (comma separated value) file from desktop.
Last date of Attendance Instructions.docx (02/17/2016)
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Office of Financial Aid
Change Posted Grades
Go to Final Grade Menu, and select Change Posted Grade link to change a grade.
Last date of Attendance Instructions.docx (02/17/2016)
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Office of Financial Aid
Canvas Grades
Grades can be downloaded as an Excel spreadsheet. Once grades are downloaded a separate
column has to be created to enter last date of attendance information for each student who has a
non passing grades F, N, and I/F, once last date of attendance column is created and dates have
been entered for non passing students, this excel spreadsheet is ready to be uploaded to Online
Services.
Example for exporting grades from Canvas as MS Excel file to your computer.
After downloading, you can enter Last Date of Attendance into the file. First convert the file to excel,
enter the date and save as CSV again. Your file is ready to be uploaded.
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