
Expenses & Benefits Error
Message Catalogue
Origin/Author
:
SEE DOCUMENT CONTROL
Approved by
:
SEE DOCUMENT CONTROL
Date Approved
:
SEE DOCUMENT CONTROL
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Contents
1. Introduction
3 1.1 1.2 3 3 Overview
Purpose and Scope
2. Generic Schema Validation
4 3. CORE Error Messages
3.1 IRHeader Validation
5 4. Expenses and Benefits (EXB) Validation Errors
4.1 P11D Error Messages
4.2 P9D Error Messages
4.3 P46(Car) Error Messages
6 6 28 33 APPENDICES
43 Appendix A: Changes Made for 2015/2016
Appendix B: Document Control
44 46 5 THIS DOCUMENT CONTAINS 46 PAGES INCLUDING TITLE PAGE
© HM Revenue & Customs 2015. All rights reserved. Capgemini and the Capgemini logo are trade marks of Capgemini SA.
Fujitsu and the Fujitsu Logo are trade marks of Fujitsu Ltd.
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1. Introduction
1.1 Overview
Whenever an attempt is made to electronically file a PAYE tax form, a message should be returned
to confirm the result of that attempt. This may take the form of either a success message, which
confirms successful filing of that form, or a number of error messages. Error messages have two
functions: to identify errors within the form itself and establish corrective action to be taken, and
secondly to recognise errors within the connection, system or elsewhere which has prevented the
form from reaching the validation stage.
1.2 Purpose and Scope
The response message proposed in this document is intended to allow messages to be easily
processed by Third Party software, while maintaining a degree of flexibility for changes to message
handling in the future.
Further error codes have been included to allow meaningful HTTP error messages. This document
is applicable to both the test and the live service.
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
2. Generic Schema Validation
Code
5012
Condition
The data used is not within the standards set by the
schema.
5016
An element exists, but it has no entry within it.
6010
Elements that are defined as mandatory in the schema are
not present in the submission.
And:
Elements included in the submission are not defined in the
schema.
And:
Badly-Formed XML
Message Text
This field contains an invalid character. Please try again and if the problem recurs
contact your software supplier.
For certain fields, a more specific error message is generated.
Entry required
For certain fields, a more specific error message is generated.
Your submission is not in the correct format – please contact your software supplier and
quote Error Code 6010.
When a 6010 error is thrown, the error locator will be as per a 5012 error locator.
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3. CORE Error Messages
3.1 IRHeader Validation
Element
Validation
TaxOffice
Must be tax office
corresponding to
password and user ID
Must be a 3 digit
number
000 is invalid
Must be employer
reference
corresponding to
password and user ID
1st Character must be
Alpha/numeric
TaxOfficeNumb
er
TaxOfficeRefer
ence
Error Locator
5018
IR Header
Tax
Number
Tax Office
Reference
Code
Office
7890
7880
Message Text
Tax Office Number and Tax Office Reference in message header do not match values
in message body
Entry must be a 3 digit number and must not be 000
Invalid Reference entered. First character must be Alpha/Numeric. This must be the
employer reference corresponding to the password and the user ID.
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4. Expenses and Benefits (EXB) Validation Errors
Missing MANDATORY fields will throw a 5016 error with message: ‘Entry required’.
If the schema namespace provided is invalid then a 5012 error will be triggered with the message "Your submission contains an unrecognised
namespace".
4.1 P11D Error Messages
4.1.1 Employer Details
BVR
No.
1
Element
Error Locator
Name
Name
P11D Class
ExpensesAndBe
nefits /
P11D Class
Rule
No.
1
Validation
2
1st character must be present and not 6010
space
Code
Designated character set
5012
Message Text
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
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4.1.2 Employee Details
BVR
No.
2
Element
Error Locator
DirInd
3
Ttl
Director
Indicator
Title
Rule
No.
1
Validation
1
2
4
Fore
Forename
1
2
5
Sur
Surname
1
2
6
WksNo
WorksNumber
1
7
NINO
NINO
1
Code
If present must be ‘yes’
5012
If present, first character must be
alpha
Remaining characters must conform
with the designated character set
First character must be alpha
Remaining characters must conform
with the designated character set
First character must be alpha
Remaining characters must conform
with the designated character set
Designated character set
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
5012
This field contains an invalid character. First character
must be Alpha. Please try again and if the problem recurs
contact your software supplier.'
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
5012
The NINO should be in the format:5012
- Characters 1 & 2 must be
alpha and must be one of the
issued National Insurance
number
prefixes
(See
7601
Appendix 1)
- Characters 3-8 must be
numeric
- Character 9 must be alpha
and A, B, C, D or a space
Each employee must only appear 7930
once in the employer’s return
2
Message Text
NINO not entered in the correct format. Should be in the
format of 2(letters), 6(numbers) followed by a space or
1(letter) A,B,C,D.
NINO not entered in the correct format. Characters 1 and
2 must be one of the issued National Insurance number
prefixes.
Each Employee must only appear once in the employer’s
return. Duplicate NINO’s not allowed.
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No.
8
Element
Error Locator
BirthDate
BirthDate
Rule
No.
1
Validation
Must be completed if the NINO is
not known. If both date of birth and
NINO are not known a default of 1st
January 1901 should be used.
Must be a valid calendar date in the
appropriate format.
Must be today or earlier.
Must be completed if the NINO is
not known.
Must indicate Male or Female in the
appropriate format.
At least one benefit type A – N is
mandatory for each submission
2
9
Gender
Gender
3
1
2
P11D
Code
P11D class
Message Text
7863
Must be completed if the NINO is not known. If both date
of birth and NINO are not known a default of 1st January
1901 should be used.
5012
Must be a valid calendar date in the appropriate format.
7865
7866
Must be today or earlier.
Must be completed if the NINO is not known.
5012
Must indicate Male or Female in the appropriate format.
7810
At least one benefit type A-N is Mandatory
4.1.3 Section A – Assets transferred.
BVR
No.
Element
Error Locator
Rule
No.
Asset
P11D class
10
Type
P11D class
1
11
Desc
Description
1
Validation
Code
This can be repeated 5 times once
6010
and only once for each of cars;
property: precious metals; other;
multiple
Valid character = ‘A’. If benefit = A 6010
then either Description of asset or
Description of other asset must be
present
Select one from; cars; property; 7610
precious metals; multiple or other
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Description can have 1 (and only 1) entry for each of the
following: ‘cars’, ‘property’, ‘precious metals’, ‘other’ or
‘multiple’
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No.
Element
Error Locator
Rule
No.
2
12
Other
Assets
Transferred
Description
Other
13
Cost
Cost
14
MadeGood
15
CashEquiv
Amount Made 1
Good
Cash Equivalent 1
Validation
Code
If ‘other’ is selected ‘Description of 7610
Other Asset’ can be completed
Invalid data
5012
Designated character set
5012
1
1
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must be equal to Cost less Amount
made good
2
Message Text
5012
If the Tag other is present then the Description must be set
to other.
This entry is not in a valid format
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format.
5012
This entry is not in a valid format.
7610
The Cash Equivalent value must equal the Cost less the
Amount Made Good
5012
4.1.4 Section B – Description of payment
BVR
No.
Element
Error Locator
Payment
P11D class
Rule
No.
Validation
Code
Can be repeated 7 times, once (and
only once) for each of domestic bills;
accountancy fees: private education;
private car expenses; season tickets;
other; multiple
6010
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
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No.
16
Element
Error Locator
Type
Payments Made
Rule
No.
1
17
Desc
Description
1
Payments Made
2
Validation
If benefit type = ‘B’ then at least one
of the following must be present:
Description of payment – rule 15
Description of other payment – rule
16 or Tax on notional payments not
borne by the employee within 90
days of receipt – rule 18
Select one from: domestic bills;
accountancy fees; private education;
private car expenses; season tickets;
multiple; other
If ‘other’ is selected ‘Description of
other payment’ can be completed
If present then cash equivalent must
also be present
3
18
Other
Description
Payments Made
1
19
CashEquiv
Cash Equivalent
1
20
Tax
Payments Tax
1
Payments Made
2
Code
Message Text
7830
When Payments Made Type is ‘B’. Must have either
Payment Details or Tax on Notional
5012
This entry is not in a valid format.
7830
If the Tag other is present then the Description must be set
to other.
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
This entry is not in a valid format
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
This entry is not in a valid format
6010
Invalid data
5012
If present then cash equivalent must 6010
also be present
Numeric characters in the appropriate 5012
format
Numeric characters in the appropriate 5012
format
If benefit type = ‘B’, this must be 7830
present if no other items in section B
are present
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
When Payments Made Type is ‘B’. Must have either
Payment Details or Tax on Notional
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No.
Element
Error Locator
P11D class
Rule
No.
3
Validation
Code
Can only be entered once
6010
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
4.1.5 Section C – Vouchers or credit cards
BVR
No.
21
Element
Error Locator
Type
22
Gross
VouchersOrCCs
Type
Gross Amount
23
MadeGood
24
CashEquiv
Rule
No.
1
Validation
1
Amount Made 1
Good
Cash Equivalent 1
Vouchers
or 2
Credit Cards
Code
Valid character = ‘C’
5012
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Gross Amount’ less
‘Amount Made Good’
5012
Message Text
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
5012
This entry is not in a valid format
7620
The Cash Equivalent value must equal the Gross Amount
less the Amount Made Good
4.1.6 Section D – Living accommodation
BVR
No.
25
Element
Error Locator
Type
26
CashEquiv
LivingAccomTy
pe
Cash Equivalent
Rule
No.
1
Validation
Code
Valid character = ‘D’
1
5012
Numeric characters in the appropriate 5012
format
Message Text
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
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4.1.7 Section E – Mileage allowance and passenger payments
BVR
No.
27
Element
Error Locator
Type
28
TaxablePmt
MileageAllowT
ype
Taxable
Payment
Rule
No.
1
Validation
Code
Valid character = ‘E’
1
5012
Numeric characters in the appropriate 5012
format
Message Text
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format.
4.1.8 Section F – Cars and car fuel.
BVR
No.
Element
Error Locator
Rule
No.
Validation
Car
P11D class
29
Type
CarsType
1
This section can be repeated up to 50
times
Valid character = ‘F’
30
Make
MakeAndModel
1
Designated character set
5012
31
Registered
Invalid date
5012
32
AvailFrom
DateFirstRegiste
red
AvailFrom
1
33
AvailTo
6010
5012
Must be within the tax year for which 7860
the return is being made
Must not be later than date last 7667
available
Invalid date
5012
3
DateFirstAvaila
ble
AvailTo
Code
1
Must be within the tax year for which 7860
the return is being made
Must not be earlier than date first 7666
available
3
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Must be during the current tax year
Must be on or later than date first made available.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Must be during the current tax year
Must not be later than date last available.
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No.
34
Element
Error Locator
CC
DateCarLastAva
ilable
EngineSize
Rule
No.
Validation
1
Code
Invalid date
5012
Must be present if:Car registered
before 1 Jan 1998
7665
Fuel
Fuel
1
Fuel Type
1
CO2Emissions
1
Acceptable values are:
‘A’ for Petrol
‘D’ for Diesel (not Euro lV)
‘D’ for Euro lV emissions standard
diesel
‘A’ for Hybrid electric
‘A’ for gas only or Bi-fuel with
approved gas CO2 figure
‘A’ for conversion or older Bi-fuel
‘A’ for E85 compliant
‘A’ for zero emission cars, whatever
the technology
Must be present if car registered on
or after 1 Jan 1998.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Must be present if date first registered is before 1 January
1998
Must be present if car registered on or after 01/01/98 and
‘No Approved CO2 figure’ is not present.
Car registered on or after 1 Jan 1998
and ‘No Approved CO2 figure’ is
present
35
Message Text
5012
Invalid Entry. Entry must correspond to the relevant
category letter. Acceptable characters are ‘A’and ‘D’.
7655
Must be present if car registered on or after 01/01/98.
.
36
CO2
Must
be
present
if:
Date first registered is on or after 1
Jan 1998 and
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No.
37
38
Element
NoAppCO2Fi
g
List
Error Locator
Rule
No.
Validation
1&2
Must be present if:
7605
 Date first registered is on or
after 1 Jan 1998 and
 The No Approved CO2
figure indicator is not present
at Field 35
Must be present if car registered on or after 01/01/98 and
‘No Approved CO2 figure’ is not present
CO2 Emissions
3
CarsAndCarFue
l
1
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
CO2 Indicator
2
If present must be greater than or 5012
equal to 0
6010
Must be present if:
Approved CO2 emissions figure for
cars registered on or after 1 Jan 1998
is not present at Field 34
If present must be ‘yes’
5012
List Price
1
Numeric characters in the appropriate
format
Minimum value of £1000.00
5012
Must be greater than or equal to 1000.00 and less than or
equal to 9999999.99
Price
of 1
Accessories
CapitalContribut 1
ions
2
Numeric characters in the appropriate 5012
format
Numeric characters in the appropriate 5012
format
Maximum contribution is £5000.00
5012
PrivateUsePaym
ent
Numeric characters in the appropriate
format
Must be greater than or equal to 0.00 and less than or
equal to 999999.99
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Must be greater than or equal to 0.00 and less than or
equal to 9999999.99
2
39
Accs
40
CapCont
41
PrivUsePmt
1
Code
5012
Message Text
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
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No.
42
Element
Error Locator
FuelWithdraw
n
FuelWithdrawn
Rule
No.
1
Validation
If present then cash equivalent of
fuel for each car must be present.
Date must be within the tax year
reported
Date must not be earlier than the
‘Date car first available’ (BR30)
Date must not be earlier than the
‘Date car last available’ (BR31), if
either or both are provided
Invalid date
2
3
3
FuelWithdrawn
43
Reinstated
FuelWithdrawn
Reinstated
44
CashEquiv
Cash Equivalent
45
FuelCashEqui
v
FuelCashEquiva
lent
Code
7630
If present then fuel cash equivalent must be present.
7860
Must be during the current tax year
7861
Must be on or later than date first made available.
7861
Must not be later than date last available.
5012
Invalid Entry. Fuel Withdrawn date must be in the format
CCYY-MM-DD.
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Invalid Entry. Entry can only be ‘yes’ if present.
This entry is not in a valid format.
1
Must only be completed if ‘date free 6010
fuel was withdrawn’ is present
2
1
If present must be ‘yes’
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
If present must be greater than 0.00
If car registered before 01/01/98 or
No approved CO2 figure indicator
present, then engine size must be
completed
If car registered on or after 01/01/98
fuel type must be present
1
2
3
Fuel Type
4
FuelCashEquiva
lent
5
Message Text
5012
5012
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
6010
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
7655
Must be present if car registered on or after 01/01/98.
Must be present if date free fuel was 7630
withdrawn is present
Must be present if date free fuel was withdrawn is present
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No.
Element
Error Locator
FuelCashEquiva
lent
46
TotalCars
Total Cars
Rule
No.
6
Validation
If present either Approved CO2
figure or engine size must also be
present
Numeric characters in the appropriate
format
Must be equal to the sum of all cash
equivalents of each car
Numeric characters in the appropriate
format
Must be equal to the sum of all ‘cash
equivalent of fuel for each car’
1
2
47
TotalFuel
Total Fuel
Code
1
2
Message Text
7868
If present either Approved CO2 figure or engine size must
also be present.
5012
Must be greater than or equal to zero and less than or
equal to 9999999.99
The Total Cars value does not equal the sum of all Cash
Equivalent fields for Car
Must be greater than or equal to zero and less than or
equal to 9999999.99.
The Total Fuel value does not equal the sum of all Fuel
Cash Equivalent fields for Car
7650
5012
7660
4.1.9 Section G – Vans
BVR
No.
48
Element
Error Locator
Type
VansType
Rule
No.
1
49
CashEquiv
Cash Equivalent
1
50
FuelCashEqui
v
FuelCashEquiva
lent
1
Validation
Code
Valid character = ‘G’
5012
Numeric characters in the appropriate 5012
format
Numeric characters in the appropriate 5012
format
Message Text
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
4.1.10 Section H – Interest-free and low interest loans.
BVR
No.
Element
Error Locator
Rule
No.
Validation
Code
Message Text
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No.
Element
Error Locator
Rule
No.
Validation
Loan
P11D class
51
Type
LoansType
1
Valid character = ‘H’
5012
52
Number
1
Designated character set
5012
53
JointBorrower
s
InitOS
1
FinalOS
55
MaxOS
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Cannot be less than
Amount of loan outstanding at 5
April 2015 or at date loan was made
if earlier or
Amount of loan outstanding at 5
April 2016 or at date loan was
discharged if earlier
Numeric characters in the appropriate
format
Must be within the tax year for which
the return is being made
Must be within the tax year for which
the return is being made
Must be later than date loan was
made
5012
54
Initial
Outstanding
Final
Outstanding
Maximum
Outstanding
Code
This section can be repeated 10 times
1
1
2
56
IntPaid
Interest Paid
1
57
Date
Date
1
58
Discharge
Discharge
1
Discharge Date
2
6010
5012
5012
7680
5012
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Must be greater than or equal to zero and less than or
equal to 9999999.99
Must be greater than or equal to zero and less than or
equal to 9999999.99
Must be greater than or equal to zero and less than or
equal to 9999999.99
The Maximum Outstanding value must not be less than
the Initial Outstanding or the Final Outstanding Value
7860
Must be greater than or equal to zero and less than or
equal to 9999999.99
Must be during the current tax year
7860
Must be during the current tax year
7690
The Discharge Date must not be earlier than the Loan
Date
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No.
59
Element
Error Locator
CashEquiv
Cash Equivalent
Rule
No.
1
Validation
Code
Numeric characters in the appropriate 5012
format
Message Text
This entry is not in a valid format
4.1.11 Section I – Private medical treatment or insurance
BVR
No.
60
Element
Error Locator
Type
MedicalType
Rule
No.
1
61
Cost
Cost
1
62
MadeGood
1
63
CashEquiv
Amount Made
Good
Cash Equivalent
Validation
1
2
Code
Valid character = ‘I’
5012
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Cost to you’ less
‘Amount made good’
Numeric characters in the appropriate
format
5012
5012
7700
5012
Message Text
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
The Cash Equivalent value must equal the Cost less the
Amount Made Good
This entry is not in a valid format
4.1.12 Section J – Qualifying relocation expenses payments and benefits
BVR
No.
64
Element
Error Locator
Type
RelocationType
Rule
No.
1
65
Excess
Excess
1
Validation
Code
Valid character = ‘J’
5012
Numeric characters in the appropriate
format
5012
Message Text
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
4.1.13 Section K – Services supplied
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No.
66
Element
Error Locator
Type
ServicesType
Rule
No.
1
67
Cost
Cost
1
68
MadeGood
1
69
CashEquiv
Amount Made
Good
Cash Equivalent
Validation
1
2
Code
Valid character = ‘K’
5012
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Cost to you’ less
‘Amount made good’
Numeric characters in the appropriate
format
5012
5012
7710
5012
Message Text
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
The Cash Equivalent value must equal the Cost less the
Amount Made Good
This entry is not in a valid format
4.1.14 Section L – Assets placed at the employee’s disposal.
BVR
No.
Element
Error Locator
Rule
No.
Asset
P11D class
70
Type
AssetsAvailable
1
71
Desc
Description
1
Validation
Code
This section can be repeated 7 times
6010
once (and only once) for each of
holiday accommodation; timeshare
accommodation;
aircraft;
boat;
corporate hospitality; multiple; other
If benefit type L then either 6010
‘Description of asset’ or ’Description
of other’ must be present
Select
one
from:
holiday 7720
accommodation;
timeshare
accommodation;
aircraft;
boat;
corporate hospitality; multiple or
other
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Description can have 1 and only 1 entry for each of the
following: ‘holiday accommodation’, ‘timeshare
accommodation’, ‘aircraft’, ‘boat’, ‘corporate hospitality’,
‘multiple’ or ‘other’
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No.
Element
Error Locator
AssetsAvailable
Rule
No.
2
72
Other
Other
1
73
AnnVal
Annual Value
1
74
MadeGood
75
CashEquiv
Amount Made 1
Good
Cash Equivalent 1
Validation
Code
If ‘other’ is selected, ‘Description of 7720
Other’ can be completed
Designated character set
5012
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Annual value’ less
‘Amount made good
Numeric characters in the appropriate
format
2
5012
5012
7720
5012
Message Text
If the Tag other is present then the Description must be set
to other.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
The Cash Equivalent value must equal the Annual Value
less the Amount Made Good
This entry is not in a valid format
4.1.15 Section M – Other items.
BVR
No.
Element
Error Locator
Class1A
P11D class
Rule
No.
Validation
Code
Description of other Class 1A items
can be repeated 6 times once (and
only once) for each of: subscriptions
and fees; educational assistance
CL1A; non-qualifying relocation
ben; stop loss charges; other;
multiple
6010
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
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No.
76
Element
Error Locator
Type
Other
Rule
No.
1
77
Desc
Description
1
Class1A
2
78
Other
Other
1
79
Cost
Cost
1
80
MadeGood
81
CashEquiv
Amount Made 1
Good
Cash Equivalent 1
Validation
2
Code
Message Text
If benefit type = M then at least one
of the following must be present
CL1A descriptions – rules 74 or 75
Non CL1A descriptions – rules 79 or
80
or
Income tax paid but not deducted
from director’s remuneration – rule
84
Select one from: subscriptions and
fees; educational assistance CL1A,
non-qualifying relocation ben; stop
loss charges; multiple or other
If ’other’ is selected, ‘Description of
Other’ can be completed
Designated character set
7940
When Other Type is ‘M’. Must have either Class1A or
NonClass1A entry
7730
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Cost to you’ less
‘Amount made good’
Numeric characters in the appropriate
format
5012
Description can have 1 and only 1 entry for each of the
following: ‘subscriptions and fees’, ‘educational
assistance CL1A’, ‘non-qualifying relocation ben’, ‘stop
loss charges’, ‘other’ or ‘multiple’
If the Tag other is present then the Description must be set
to other.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
7730
5012
5012
7730
5012
The Cash Equivalent value must equal the Cost less the
Amount Made Good
This entry is not in a valid format
4.1.16 Section M – Other items.
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No.
82
Element
Error Locator
Rule
No.
NonClass1A
P11D class
Desc
Description
1
Non Class1A
2
83
Other
Other
1
84
Cost
Cost
1
85
MadeGood
86
CashEquiv
Amount Made 1
Good
Cash Equivalent 1
Validation
Description of other non-class1A
items can be repeated 6 times once
(and only once) for each of: subs and
professional fees; nursery places;
educational assistance; loans written
or waived; other; multiple
Select one from: subs and
professional fees; nursery places;
educational assistance; loans written
or waived; multiple or other
If ‘other’ is selected, ‘Description of
other’ can be completed
Designated character set
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Cost to you’ less
‘Amount made good’
Numeric characters in the appropriate
format
If benefit type = M, this must be
present if no other items in section M
are present
Can only be entered once
2
87
TaxPaid
Other
1
P11D class
2
TaxPaid
3
Code
6010
7740
7740
5012
5012
5012
7740
5012
7940
6010
Numeric characters in the appropriate 5012
format
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
Description can have 1 and only 1 entry for each of the
following: ‘subs and professional fees’, ‘nursery places’,
‘educational assistance’, ‘loans written or waived’, ‘other
benefits’, ‘multiple’
If the Tag other is present then the Description must be set
to other.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
The Cash Equivalent value must equal the Cost less the
Amount Made Good
This entry is not in a valid format
When Other Type is ‘M’. Must have either Class1A or
NonClass1A entry
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
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4.1.17 Section N – Expenses payments made to, or on behalf of, the employee
BVR
No.
88
Element
Error Locator
Type
Expenses
Payments
89
Cost
Cost
90
MadeGood
91
TaxablePmt
Amount Made 1
Good
Taxable
1
Payment
2
92
93
Rule
No.
1
Validation
If benefit type = N then at least one
of the following benefits must be
present:
Travelling
and
subsistence
Entertainment
General
expenses
Home
telephone
Non-qualifying relocation expenses
Other
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Cost to you’ less
‘Amount made good’
Numeric characters in the appropriate
format
Must be present if ‘Entertainment’
cost to you, amount made good and
taxable payment present
If present must be ‘yes’ or ‘no’
1
TradingOrgInd
P11D class
1
2
Cost
Trading
Organisation
Indicator
Cost
Code
1
Message Text
7635
When Expenses Payments Type is ‘N’. Must have either
Travelling and Subsistence, Entertainment, General
Expenses, Use of Home Telephone, Non-qualifying
Relocation Exp or Other
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
5012
7750
5012
6010
5012
Numeric characters in the appropriate 5012
format
The Taxable Payment value must equal the Cost less the
Amount Made Good
This entry is not in a valid format
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
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No.
94
Element
Error Locator
Rule
No.
Made 1
Validation
MadeGood
95
TaxablePmt
Amount
Good
Taxable
Payment
Numeric characters in the appropriate
format
Must equal ‘Cost to you’ less’
Amount made good
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Cost to you’ less
‘Amount made good’
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Cost to you’ less
‘Amount made good’
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Cost to you’ less
‘Amount made good’
1
2
96
Cost
Cost
1
97
MadeGood
98
TaxablePmt
Amount Made 1
Good
Taxable
1
Payment
2
99
Cost
Cost
1
100
MadeGood
101
TaxablePmt
Amount Made 1
Good
Taxable
1
Payment
2
102
Cost
Cost
1
103
MadeGood
104
TaxablePmt
Amount Made 1
Good
Taxable
1
Payment
Code
Message Text
5012
This entry is not in a valid format
7760
The Taxable Payment value must equal the Cost less the
Amount Made Good
This entry is not in a valid format
5012
5012
5012
7750
5012
5012
5012
7750
5012
5012
5012
7750
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
The Taxable Payment value must equal the Cost less the
Amount Made Good
This entry is not in a valid format
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
The Taxable Payment value must equal the Cost less the
Amount Made Good
This entry is not in a valid format
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
The Taxable Payment value must equal the Cost less the
Amount Made Good
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No.
Element
Error Locator
Rule
No.
2
105
106
Desc
Cost
Description
Cost
107
MadeGood
108
TaxablePmt
Amount Made 1
Good
Taxable
1
Payment
2
Validation
Code
Numeric characters in the appropriate
format
Designated character set
Numeric characters in the appropriate
format
Numeric characters in the appropriate
format
Must equal ‘Cost to you’ less
‘Amount made good’
Numeric characters in the appropriate
format
1
1
Message Text
5012
This entry is not in a valid format.
5012
5012
This entry is not in a valid format
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This entry is not in a valid format
5012
7770
5012
The Taxable Payment value must equal the Cost less the
Amount Made Good
This entry is not in a valid format.
4.1.18 P11D (b) Data items
BVR
No.
Element
Error Locator
P11Db
P11Db
Summary
Rule
No.
Validation
Code
All P11Ds must be filed together
with a P11D(b)
7920
7920
109
110
TotalBenefit
AdjustmentRe
quired
Total Benefit
Class1Acontribu
tionsDue
Must be total of all 1A items on all 7780
P11Ds in this submission, namely
benefits A, D, F, G, H, I, J, K, L &
M.
Invalid data
5012
1
1
Must be present if ‘NIC payable’ not 7645
completed
Message Text
There must be at least one P11D present.
P11Db Summary must be present
The total benefit value must equal the total of all 1A items
on all P11D’s
Must be greater than or equal to zero. Must be whole
pounds.
Either Adjustment Required must be ‘yes’ or NIC payable
must be present
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No.
Element
111
NICsRate
112
NICpayable
Error Locator
Rule
No.
2
Validation
Must not be present if ‘NIC payable’
is present
If present must be ‘yes’
5012
AdjustmentReq 3
uired
NICs
Rate 1
attribute
NIC Payable
1
Class1Acontribu
tionsDue
2
Percentage in the format of four 7820
numerics to two decimal places e.g.
13.80
Must equal 13.80% of Total Benefit 7790
Must
not
be
completed
if 7645
‘adjustments required’ = ‘yes’
If ‘adjustments required’ is not
completed then ‘NIC payable’ must
be present
Invalid format.
5012
Must be total of all 1A items on all 7780
P11Ds in this submission, namely
benefits A, D, F, G, H, I, J, K, L & M
Invalid data
5012
3
113
114
115
116
117
TotalBenefit
Description
Adjustment
Description
Adjustment
NIC Payable
Total Benefit
Code
1
Description
Adjustment
2
1
Designated character set
Must be equal to or greater than 0.00
5012
5012
Amount Due
2
Description
Adjustment
2
1
Must be greater than 0.00 if Amount 7900
not due is 0.00
Designated character set
5012
Must be greater than or equal to 0.00 5012
Message Text
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This is a mandatory attribute and must be set to 13.80
The NIC Payable value must equal 13.80% of the Total
Benefit
Either Adjustment Required must be ‘yes’ or NIC payable
must be present
This entry is not in a valid format.
The total benefit value must equal the total of all Class1A
items on all P11D’s
Must be greater than or equal to zero. Must be whole
pounds
Invalid Entry. Entry must be numeric.
Must be greater than or equal to zero. Must be whole
pounds
There must be a value greater than zero in either Amount
Due or Amount not Due for adjustments.
This entry is not in a valid format
Must be greater than or equal to zero. Must be whole
pounds.
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No.
118
119
120
121
Element
Total
Payable
P11DrecordCo
unt
P11Dincluded
Error Locator
Adjustments
Total
Rule
No.
2
Validation
Code
Message Text
Must be greater than 0.00 if Amount 7900
due is 0.00
There must be a value greater than zero in either Amount
Due or Amount not Due for adjustments.
Invalid data
5012
1
Must be greater than or equal to 0.00
5012
2
Must equal Total benefit plus 7910
Amount due MINUS Amount not
due
Must be greater than or equal to 0.00 5012
Must be greater than or equal to zero. Must be whole
pounds
Must be greater than or equal to zero. Must be whole
pounds
Must be result of Total Benefit plus Amount Due minus
Amount Not Due
Payable
1
NIC Payable
2
Record Count
1
P11Dincluded
1
Must equal total of benefits 7790
multiplied by NIC’s rate (13.80%)
Must be total of all P11Ds in the 7920
submission
Allowable values are ‘are enclosed’ 5030
or ‘are not due’
Must be greater than or equal to zero and less than or
equal to 9999999.99
The NIC Payable value must equal 13.80% of the Total
Benefit.
Must be total of all P11Ds in the submission.
Value does not comply with published validation rules..
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4.2 P9D Error Messages
4.2.1 Employer Details
BVR
No.
1
Element
Error Locator
Name
Name
Rule
No.
Validation
1
1st character must be present and not
space
Rule
No.
1
Validation
Code
6010
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
4.2.2 Employee Details
BVR
No.
2
Element
Error Locator
Ttl
Title
If present, first character must be
alpha
Remaining characters must conform
with the designated character set
First character must be alpha
Remaining characters must conform
with the designated character set
First character must be alpha
Remaining characters must conform
with the designated character set
If present, designated character set
2
3
Fore
Forename
1
2
5
Sur
Surname
1
2
6
WorksNumber
WorksNumber
1
7
NINO
National
Insurance
Number (NINO)
1
Code
Message Text
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
5012
This field contains an invalid character. First character
must be Alpha. Please try again and if the problem recurs
contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
5012
The NINO should be in the format:5012
- Characters 1 & 2 must be
alpha and must be one of the
issued National Insurance
NINO not entered in the correct format. Should be in the
format of 2(letters), 6(numbers) followed by a space or
1(letter) A,B,C,D.
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No.
8
Element
BirthDate
Error Locator
BirthDate
Rule
No.
Validation
number
prefixes
(See
Appendix 1)
- Characters 3-8 must be
numeric
- Character 9 must be alpha
and A, B, C, D or a space
Must be completed if the NINO is
not known. If both date of birth and
NINO are not known a default of 1st
January 1901 should be used.
Must be a valid calendar date in the
appropriate format.
Must be today or earlier.
Must be completed if the NINO is
not known.
Must indicate Male or Female in the
appropriate format.
1
2
9
Gender
Gender
Code
3
1
2
Message Text
7602
NINO not entered in the correct format. Characters 1 and
2 must be one of the issued National Insurance number
prefixes.
7869
Must be completed if the NINO is not known. If both date
of birth and NINO are not known a default of 1st January
1901 should be used.
5012
Must be a valid calendar date in the appropriate format.
7872
7873
Must be today or earlier.
Must be completed if the NINO is not known.
5012
Must indicate Male or Female in the appropriate format.
4.2.3 Expenses Payments
BVR
No.
10
Element
Error Locator
TotalExpenses
Expenses
Payments
Rule
No.
1
Validation
Code
Numeric characters in the appropriate 5012
format
Entry must be greater than or equal
to £25.00
Must be whole pounds
2
3
Message Text
Invalid Entry. If present Entry must be numeric and equal
to or greater than 25.
4.2.4 Any Other Payments or Benefits
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No.
11
Element
12
Telephone
13
GiftsInKind
14
NotMarketVal
ue
15
Other
NICpaid
Error Locator
Rule
No.
Employees own 1
NINO
contributions
2
paid by you
1
Employees
Personal
Telephone Bills 2
paid by you
Gifts in Kind
1
Validation
Numeric characters in the appropriate
5012
format
Must be whole pounds
Numeric characters in the appropriate
5012
format
Must be whole pounds
Numeric characters in the appropriate
5012
format
Must be whole pounds
Numeric characters in the appropriate
5012
format
Must be whole pounds
2
1
Anything
bought for you
or paid to the 2
employee other
than at market
value
Other
1
Benefits
Description
Code
Numeric characters in the appropriate
5012
format
2
If an entry greater than zero is 7955
present then business rule 23
‘Description of Benefits Previously
Mentioned Field’ is mandatory
Message Text
Invalid Entry. Entry must be numeric.
Invalid Entry. Entry must be numeric.
Invalid Entry. Entry must be numeric.
Invalid Entry. Entry must be numeric.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Invalid Entry. If ‘Any Payment or Benefit not included
elsewhere’ is present then Benefits Description must be
present.
4.2.5 Vouchers & Credit Cards
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No.
16
17
Element
Error Locator
Validation
Transport
Travel
Transport
Vouchers
including
Season Tickets
Gift Vouchers
Numeric characters in the appropriate
5012
format
Must be whole pounds
Gift
Rule
No.
or 1
2
1
18
Meal
Meal Vouchers
2
1
19
Other
Other
2
1
20
CreditCards
Code
Numeric characters in the appropriate
format
Must be whole pounds
Numeric characters in the appropriate
format
Must be whole pounds
Numeric characters in the appropriate
format
Must be whole pounds
Numeric characters in the appropriate
format
Must be whole pounds
2
Credit
Cards 1
provided for the
employee and 2
his
or
her
family/househol
d
Message Text
Invalid Entry. Entry must be numeric.
5012
Invalid Entry. Entry must be numeric.
5012
Invalid Entry. Entry must be numeric.
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
5012
Invalid Entry. Entry must be numeric.
4.2.6 Accommodation
BVR
No.
21
Element
Error Locator
Line
Accommodation
Property
Address
Rule
No.
1
Validation
2
Designated character set
Code
If present Line 1 is mandatory.
6010
5012
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
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No.
22
Element
Error Locator
Validation
PostCode
Rule
No.
1
PostCode
If present, designated character set
5012
23
Country
Country
1
If present, designated character set
5012
24
RateableValue
25
RentAndInsur
ance
26
Accommodati
onValue
Rateable value 1
of Property
2
Rent
and 1
Insurance borne
by you
2
Cash Value of 1
Accommodation
2
3
27
BenefitDescrip
tion
Benefits
Description
Numeric characters in the appropriate
format
Must be whole pounds
Numeric characters in the appropriate
format
Must be whole pounds
Numeric characters in the appropriate
format
Must be whole pounds
If present either ‘Rateable Value of
Property’ and/or ‘Rent and Insurance
Borne By You’ must be present
If there is an entry in this field there
must be an entry in the ‘Any
Payment or Benefit not included
elsewhere’ field at business rule 13
If present, designated character set
1
2
28
P9DrecordCou
nt
P9D
Count
Code
Record 1
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
5012
Invalid Entry. Entry must be numeric.
5012
Invalid Entry. Entry must be numeric.
5012
Invalid Entry. Entry must be numeric.
7960
Mandatory if either or both ‘Rateable value of property’
and ‘rent and insurance’ are present
7955
Invalid Entry. If ‘Any Payment or Benefit not included
elsewhere’ is present then Benefits Description must be
present.
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
P9D Record Count must equal the actual number of P9D
submissions.
Numeric characters in the appropriate 5012
format
This must equal the number of P9D’s 7970
within the submission
2
Message Text
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4.3 P46(Car) Error Messages
4.3.1 Employer Details
BVR
No.
1
Element
Error Locator
Name
Name
Rule
No.
1
Validation
2
Code
Message Text
1st character must be present and not
6010
space
Designated character set
5012
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Validation
Message Text
4.3.2 Employee Details
BVR
No.
2
Element
Error Locator
Ttl
Title
Rule
No.
1
If present, first character must be
alpha
Remaining characters must conform
with the designated character set
First character must be alpha
Remaining characters must conform
with the designated character set
First character must be alpha
Remaining characters must conform
with the designated character set
The NINO should be in the format:- Characters 1 & 2 must be
2
3
Fore
Forename
1
2
5
Sur
Surname
1
2
6
NINO
National
Insurance
Number (NINO)
1
Code
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
5012
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
5012
This field contains an invalid character. First character
must be Alpha. Please try again and if the problem recurs
contact your software supplier.
NINO not entered in the correct format. Should be in the
format of 2(letters), 6(numbers) followed by a space or
1(letter) A,B,C,D.
5012
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No.
7
Element
BirthDate
Error Locator
BirthDate
Rule
No.
Validation
alpha and must be one of the
issued National Insurance
number
prefixes
(See
Appendix 1)
- Characters 3-8 must be
numeric
- Character 9 must be alpha
and A, B, C, D or a space
Must be completed if the NINO is
not known. If both date of birth and
NINO are not known a default of 1st
January 1901 should be used.
Must be a valid calendar date in the
appropriate format.
Must be today or earlier.
Must be completed if the NINO is
not known.
Must indicate Male or Female in the
appropriate format.
1
2
8
Gender
Gender
Code
3
1
2
Message Text
7603
NINO not entered in the correct format. Characters 1 and
2 must be one of the issued National Insurance number
prefixes.
7875
Must be completed if the NINO is not known. If both date
of birth and NINO are not known a default of 1st January
1901 should be used.
5012
Must be a valid calendar date in the appropriate format.
7877
7878
Must be today or earlier.
Must be completed if the NINO is not known.
5012
Must indicate Male or Female in the appropriate format.
At least one of the indicators 1 – 5 must be present.
BVR
No.
9
Element
Error Locator
Indicator 1
SubmissionReas
on
ProvidedCar
SubmissionReas
on
ProvidedCar
10
Indicator 2
Replaced
Rule
No.
1
Validation
Code
Allowable
combinations
indicators: ‘1’, ‘1 + 4’
Invalid data
Allowable
combinations
indicators: ‘2’, ‘2 + 4’
1
of 7977
5012
of 7977
Message Text
Invalid combination of Indicators. Allowable
Combinations are 1, 2, 3, 4, 5, 1+4, 2+4, 3+4
Invalid Entry. Entry can only be ‘yes’ or ‘no’
Invalid combination of Indicators. Allowable
Combinations are 1, 2, 3, 4, 5, 1+4, 2+4, 3+4
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No.
11
12
Element
Error Locator
MultipleCars
Replaced
MultipleCars
MultipleCarIn
dicator
MakeAndMod
el
MultipleCarIndi
cator
Rule
No.
Validation
Invalid data
Must be present if ‘Replacement Car
Indicator’ (Indicator 2) is ‘yes’
Must be present if ‘Replacement Car
Indicator’ (Indicator 2) is ‘yes’
Mandatory if the answer to ‘Does the
employee have more than one car’ is
‘yes’
Designated character set
1
1
1
MakeAndModel
2
13
EngineSize
ReplacedCar
Category
Indicator 3
SecondCar
7981
6010
5012
Mandatory if the answer to ‘Does the 6010
employee have more than one car’ is
‘yes’
Invalid data
5012
ReplacedCar
1
EngineSize
2
Mandatory if the ‘Engine Size’ field 6010
has been completed
Acceptable Values for Target System
=
‘1’
(Up
to
1400cc)
‘2’
(1401
–
2000cc)
‘3’ (2001cc or more)
‘4’ ( 0 (No engine size e.g. electric
car))
Category entered must correspond to 7972
the entry made in the ‘Engine Size’
Field
3
15
5012
7981
1
EngineSize
14
Code
SubmissionReas
on
1
Allowable
combinations
indicators: ‘3’, ‘3 + 4’
of 7977
Message Text
Invalid Entry. Entry can only be ‘yes’ or ‘no’
Must be present if ‘Replacement Car Indicator’ (Indicator
2) is ‘yes’
Must be present if ‘Replacement Car Indicator’ (Indicator
2) is ‘yes’
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Invalid Entry. Entry must correspond to the relevant
Engine Size category. Acceptable characters are ‘1’ (up
to 1400cc), ‘2’ (1401 – 2000cc), ‘3’ (2001cc or more), or
‘4’ (0 (no engine size)).
Invalid combination of Indicators. Allowable
Combinations are 1, 2, 3, 4, 5, 1+4, 2+4, 3+4
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No.
Element
16
Indicator 4
Director
17
Indicator 5
Withdrawn
18
DateWithdraw
n
Error Locator
SecondCar
SubmissionReas
on
Director
Rule
No.
Validation
Invalid data
5012
Allowable
combinations
of 7977
indicators: ‘4’, ‘1 + 4’, ‘2 + 4’, ‘3 + 4
Invalid data
5012
1
SubmissionReas
on
FuelWithdrawn
1
SubmissionReas
on
1
Allowable
combinations
indicators: ‘5’
Invalid data
DateWithdrawn
19
20
MakeAndMod
el
EngineSize
Code
of 7977
5012
Mandatory if Indicator 5 is ‘yes’
6010
Invalid data
5012
SubmissionReas
on
1
Mandatory if Indicator 5 is ‘yes’
6010
MakeAndModel
2
Designated character set
5012
SubmissionReas
on
1
Mandatory if ‘Indicator 5’ is ‘yes’
6010
2
Enter the Actual Engine Size of the
car withdrawn i.e. 1600cc
If the car has no engine size i.e. 7972
Electric Car, enter ‘0’
3
Message Text
Invalid Entry. Entry can only be ‘yes’ or ‘no’
Invalid combination of Indicators. Allowable
Combinations are 1, 2, 3, 4, 5, 1+4, 2+4, 3+4
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier
Invalid combination of Indicators. Allowable
Combinations are 1, 2, 3, 4, 5, 1+4, 2+4, 3+4
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Date Withdrawn not entered in valid format CCYY-MMDD
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Invalid Entry. Entry must correspond to the relevant
Engine Size category. Acceptable characters are ‘1’ (up
to 1400cc), ‘2’ (1401 – 2000cc), ‘3’ (2001cc or more), or
‘4’ (0 (no engine size)).
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No.
21
Element
Error Locator
Category
SubmissionReas
on
EngineSize
Rule
No.
1
Validation
Code
Mandatory if the ‘Engine Size’ field 6010
has been completed
Acceptable Values for Target System
= ‘1’ (Up to 1400cc)
‘2’ (1401 – 2000cc)
‘3’ (2001cc or more)
‘4’ ( 0 (No engine size e.g. electric
car))
Category entered must correspond to 7972
the entry made in the ‘Engine Size’
Field
2
3
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Invalid Entry. Entry must correspond to the relevant
Engine Size category. Acceptable characters are ‘1’ (up
to 1400cc), ‘2’ (1401 – 2000cc), ‘3’ (2001cc or more), or
‘4’ (0 (no engine size)).
If Indicator 5 is answered as ‘yes’ in Part 1, Parts 2, 3, 4 & 5 do not need to be completed. Go straight to Declaration Section.
BVR
No.
22
23
Element
Error Locator
MakeAndMod
el
P46Car
Rule
No.
1
MakeAndModel
2
P46Car
1
EngineSize
Validation
Code
Must be present if any of Indicators 1
6010
– 4 are ‘yes’
Designated character set
5012
Mandatory if the answer to ‘Does the
6010
employee have more than one car’ is
‘yes’
If the car has no engine size i.e. 7972
Electric Car, enter ‘0’
3
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
Invalid Entry. Entry must correspond to the relevant
Engine Size category. Acceptable characters are ‘1’ (up
to 1400cc), ‘2’ (1401 – 2000cc), ‘3’ (2001cc or more), or
‘4’ (0 (no engine size)).
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No.
24
Element
Error Locator
Category
P46Car
Rule
No.
1
Validation
Mandatory if the ‘Engine Size’ field
6010
has been completed
Acceptable Values for Target System
= ‘1’ (Up to 1400cc)
‘2’ (1401 – 2000cc)
‘3’ (2001cc or more)
‘4’ ( 0 (No engine size e.g. electric
car))
Category entered must correspond to 7972
the entry made in the ‘Engine Size’
Field
2
25
26
DateFirstRegis
tered
FuelType
Code
EngineSize
3
P46Car
1
Must be present if any of indicators 1 6010
– 4 are ‘yes’
DateFirstRegiste
red
DateFirstRegiste
red
P46Car
2
Must not be later than ‘Date of 7951
Submission.
Invalid date
5012
1
Must be present if any of indicators 1 7957
– 4 are ‘yes’
Message Text
Your submission is not in the correct format – please
contact your software supplier and quote Error Code 6010
Invalid Entry. Entry must correspond to the relevant
Engine Size category. Acceptable characters are ‘1’ (up
to 1400cc), ‘2’ (1401 – 2000cc), ‘3’ (2001cc or more), or
‘4’ (0 (no engine size)).
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Must not be later than ‘Date of Submission’
Date Car First Registered not entered in valid format
CCYY-MM-DD
Must be present if car registered on or after 01/01/98.
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No.
27
28
Element
Emissions
Before1998
Error Locator
FuelType
Rule
No.
2
CO2Emissions
Validation
Code
Message Text
5012
Acceptable Value = ‘A’ for Petrol
‘D’ for Diesel
‘D’ for Euro IV emissions standard
diesel
‘A’for Hybrid electric
‘A’ for Zero emission cars whatever
the technology
‘A’ for Bi-fuel
‘A’ for E85 compliant
‘A’ for Conversion or older Bi-fuel
Invalid Entry. Entry must correspond to the relevant
category letter. Acceptable characters are
‘A’ and ‘D’
1
Can only be present if any of 7975
indicators 1 – 4 are ‘yes’
Must be present if any of the indicators ‘1-4’ are ‘yes’
2
If this data item is not present then
either
 Was Car First Registered
Before 1998?’ or
 ‘No
Approved
CO2
Emissions Figure Indicator’
must be present

Can only be present where any of
indicators 1 – 4 is ‘yes’
Can only be present if ‘Date First
Registered’ is earlier than 01.01.98
Mandatory if ‘Date First Registered’
is earlier than 01.01.98
7605
Can only be present if ‘Date First Registered’ is on or
after 01.01.98
6010
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
7975
Can only be present if any of indicators 1,2 or 3 are yes
7952
Can only be present if ‘Date First Registered’ is earlier
than 01.01.98
Must be present if date first registered is before 1 January
1998
P46Car
3
CO2Emissions
1
Before1998
2
3
7952
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No.
29
30
31
Element
NoApproved
CarPrice
AccessoriesPri
ce
Error Locator
P46Car
Rule
No.
4
CO2Emissions
1
NoApproved
2
P46Car
3
P46Car
1
Must be present if any of indicators 1 6010
– 4 Part 1 is ‘yes’
CarPrice
2
MonetaryDetails
3
1
Numeric characters in the appropriate
format
Must be whole pounds
Can only be present if indicators 1 –
4 is ‘yes’
Numeric characters in the appropriate
format
Must be whole pounds
Must be present if any of indicators 1
– 4 are ‘yes’
AccessoriesPric
e
32
DateFirstAvail
able
DateFirstAvaila
ble
Validation
Code
Can only be present where ‘CO2 6010
Emissions’ is blank
Can only be present where any of 7975
indicators 1 – 4 is ‘yes’
Can only be present if ‘Date First 7953
Registered’ is 01.01.98 or later
Can only be present where ‘CO2 6010
Emissions’ is blank
2
3
1
2
5012
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Can only be present if any of indicators 1-4 are yes
Can only be present if ‘Date First Registered’ is on or
after 01.01.98
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Invalid Entry. Entry must be greater than or equal to
1000.00 and less than or equal to 9999999.00
7954
Can only be present if any of indicators 1-4 are yes
5012
Must be greater than or equal to 1.00 and less than or
equal to 999999.00
6010
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
Must be after start of Current Tax Year.
Must be after start of Current Tax 7974
year
Cannot be later than ‘Date of 7974
Submission’
3
Message Text
Must not be later than ‘Date of Submission’
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No.
33
34
Element
CapitalContrib
utions
PrivateUsePay
ment
Error Locator
CapitalContribut
ions
MonetaryDetails
PrivateUsePaym
ent
Rule
No.
4
Validation
Cannot be earlier than ‘Date First 7974
Registered’
Invalid date
5012
1
Must be present if any of indicators 1 6010
– 4 are ‘yes’
2
Numeric characters in the appropriate
format
Must be whole pounds
Maximum Value £5000.00
Can only be present if any of
indicators 1 – 4 are ‘yes’
Numeric characters in the appropriate
format
If present entry must be greater than
0.00
Must be whole pounds
Can only be present if any of
indicators 1 – 4 are ‘yes’
Acceptable values – ‘W’ = Weekly
‘M’ = Monthly
‘Q’ = Quarterly
‘Y’ = Yearly
Mandatory if ‘Amount Paid by
Employee for Private Use of Car’ is
present
Can only be present if any of
indicators 1, 3 or 4 are ‘yes’
3
4
1
2
3
35
Interval
MonetaryDetails
4
1
Interval
2
3
36 &
37
Fuel
Code
Fuel
5012
Message Text
Cannot be earlier than ‘Date First Registered’.
Date Car First Available not entered in valid format
CCYY-MM-DD
Your submission is not in the correct format – please
contact your software supplier and quote Error Code
6010.
The Capital Contributions value must be greater than or
equal to 0.00 and less than or equal to 5000.00.
7954
Can only be present if any of indicators 1-4 are yes
5012
Must be greater than or equal to 1.00 and less than or
equal to 9999999.00.
7954
Can only be present if any of indicators 1-4 are yes
5012
Invalid Entry. Can only be entered when any of indicators
1,2 or 3 are ‘yes’. Acceptable values are ‘W’, ‘M’, ‘Q’ or
‘Y’.
7958
Invalid Interval: must be one of ‘Y’, ‘Q’, ‘M’ or ‘W’.
7957
Invalid Entry. 'yes' can only be entered when any of
Indicators 1, 3 or 4 are 'yes'.
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No.
36
37
Element
Error Locator
PrivateUse
MonetaryDetails
FuelPaidByE
mployee
FuelPaidByEmp
loyee
Rule
No.
1
Validation
1
2
3
38
P46CarDeclara
tion
P46CarRecord
Count
1
P46CarRecordC
ount
Code
Message Text
Can only be present if any of 7954
indicators 1 – 4 are ‘yes’
Can only be present if any of indicators 1-4 are yes
Can only be present if any of
indicators 1 – 4 are ‘yes’
Must be present if ‘Fuel For Private
Use Indicator’ = ‘yes’
Must not be present if “Fuel For
Private Use Indicator” = ‘no’
Must always be present and
answered “yes” in the appropriate
format
Invalid data
7954
Can only be present if any of indicators 1-4 are yes
7976
Must be present if ‘Fuel For Private Use Indicator’ = ‘yes’
7976
Must not be present if ‘Fuel for Private Use Indicator’ =
‘no’
6010
7971
This field contains an invalid character. Please try again
and if the problem recurs contact your software supplier.
Invalid P46Car record count.
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
APPENDICES
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NOT PROTECTIVELY MARKED Appendix A: Changes Made for 2015/2016
Year’ changes from 2014/2015 to 2015/2016 where applicable
Changes made to P11D messages
BVR34 – Remove Rule 2
BVR35 – Remove Rule 2 and Format E. Added’A’ for zero emission cars, whatever the
technology
BVR36 – Remove Rule 3, Rename Rule 4 to Rule 3, rewording of rule 3 to …greater than
or equal to 0
BVR37 – Remove Rule 3
BVR45 – Remove Rule 5, Rename rule 6 and 7 to 5 and 6
Changes made to P46Car messages
BVR16 – Remove ‘EarningsOr’
BVR26 – Rule 2 replace ‘E’ with ‘A’, replace format E with A
BVR27 – Remove Rule 4, remove or from Rule 3, after ‘1998?’ add or
BVR29 – Remove Rule 4
BVR36 – Remove Rule 2
No Changes made to P9D messages
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Appendix B: Document Control
Version History
Version
Date
Comments
Author
0.1
08/07/2015
Version 0.1 issued for review
Jane Taylor
0.2
10/07/2015
Updated based on comments from WD
Jane Taylor
1.0
15/07/2015
Baselined
Jane Taylor
Document Distribution
Name
Location
Responsibility
Action /
Information
SDST
HMRC
SDS Team – PAYE
Action
Dean, Wendy
HMRC
IMS C&R
Action
Troy Newton
Capgemini,
eDelivery
Aspire Development
Action
Referenced Documents
Ref
1
2
3
Document Title
P11D 2015-16 BVRs
P9D 2015-16 BVRs
P46 CAR 2015-16 BVRs
Version
1.0
1.0
1.0
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