FY2010 Caseload Update
Board of Early Education and Care
June 8, 2010
Fiscal Year 2010
Caseload – Supportive Care (3000-3050)
Supportive Care (3000-3050)
Month
Kids
Amount
*July
6,404
$
7,089,078
*August
6,595
$
6,561,997
*September
6,408
$
6,591,730
*October
6,109
$
6,480,349
*November
5,454
$
6,286,796
*December
5,139
$
6,743,649
*January
5,017
$
6,259,184
*February
4,844
$
6,045,958
*March
4,742
$
6,675,619
*April
4,663
$
6,479,570
May
4,628
$
5,963,304
June
4,593
$
6,808,226
$
77,985,459
Appropriated
$
77,836,888
Projected Deficiency
$
(148,571)
*Actual amount billed
2
Previous month projected a $21K deficiency in
this account.
Fiscal Year 2010
Caseload – DTA Related (3000-4050)
DTA Related Caseload (3000-4050)
Month
*July
*August
*September
*October
*November
*December
*January
*February
*March
*April
May
June
# of Vouchers
17,022
16,914
17,353
17,192
17,344
17,087
16,857
17,137
17,421
17,813
17,846
18,140
Amount Appropriated
Projected Deficiency $
3
*Actual Am ount
Amount
$11,995,484
$11,190,655
$10,937,323
$11,649,182
$11,341,155
$12,161,651
$10,968,036
$10,848,942
$12,656,201
$12,528,628
$11,759,836
$12,667,103
$140,704,197
$116,232,279
(24,471,918)
Fiscal Year 2010
Supportive Caseload Projected Cost
$80,000
Blue Line = FY10
$13,050
$70,000
$11,896
$10,811
$60,000
$15,423
$9,690
$50,000
Voucher
$11,480
$7,539
Flex
$10,229
$6,495
Contract
$9,116
$5,346
$30,000
$4,286
$20,000
$3,178
$2,089
$3,035
$10,000
$1,096
$1,574
$4,419
$8,527
$12,774
$7,944
$6,644
$5,481
$4,291
$16,956
$21,020
$25,314
$29,357
$33,272
$37,564
$41,734
$45,511
$49,412
$Jul
4
Aug
Sep
Oct
Nov
Dec
Jan
Red Line= FY10
Appropriation:
$77.8M
$12,669
$8,558
$40,000
$13,770
Adjusted: After IE
Transfer.
Feb
Mar
Apr
May
Jun
Light blue represents actual amount billed
FY2010
DTA Caseload Projected Cost
$160,000
Green Line = FY10
$140,000
Adjusted
Appropriation after
$24.8M transfer from
IE to DTA.
$120,000
$100,000
Red Line: Original
FY10 Appropriation
of $116.2M
$80,000
$60,000
$40,000
$20,000
$140,704
$128,037
$116,277
$103,749
$91,092
$80,243
$69,275
$57,114
$45,773
$34,123
$23,186
$11,995
$-
Light blue represents actual amounts billed
5
Fiscal Year 2010
Income Eligible Caseload Projected Cost
$300,000
FY10 Appropriation $261M
$250,000
$13,612
$200,000
FY10 Adjusted: $235.4M
(transferring $24.8 to DTA
and $500K to Supportive).
$11,139
$8,665
$7,799
$150,000
$6,932
$103,609
$4,333
$3,466
$2,600 $37,673
$50,000
$74,544
$65,583
$56,528
$46,606
$1,733 $28,258
$19,138
$70,677
$56,585 $63,152
$49,514
$867
$34,545 $41,853
$10,033
$19,000 $26,735
$9,970
Jul
Aug
Sep
Oct
Contract/Flex
$85,298
$5,199
$100,000
Grants
Voucher
$94,695
$6,066
$-
$113,549
Nov
Dec
Jan
Feb
Mar
$79,232
Apr
$87,953
May
$97,656
Jun
Light blue represents actual amounts billed
6
Fiscal Year 2010
Caseload - Income Eligible (3000-4060)
Month
*July
*August
*September
*October
*November
*December
*January
*February
*March
*April
May
June
*Actual Amount
7
Vouchers
# of kids
Amount
17,831 $
9,969,686
16,890 $
9,030,006
15,843 $
7,735,237
15,336 $
7,809,914
15,105 $
7,308,348
14,834 $
7,660,876
14,782 $
7,070,541
14,645 $
6,567,004
15,353 $
7,525,118
17,122 $
8,555,433
18,278 $
8,721,049
19,422 $
9,702,928
$ 97,656,140
Contracts
Total Population
# of kids
Amount
# of Kids
Amount
15,209 $ 8,929,373
33,040 $
18,899,059
14,899 $ 8,043,733
31,789 $
17,073,739
14,544 $ 8,277,129
30,387 $
16,012,366
13,978 $ 8,493,585
29,314 $
16,303,499
12,628 $ 8,038,138
27,733 $
15,346,486
12,287 $ 8,883,523
27,121 $
16,544,399
12,193 $ 8,098,545
26,975 $
15,169,086
12,153 $ 7,924,741
26,798 $
14,491,745
12,276 $ 9,142,106
27,629 $
16,667,224
12,522 $ 8,082,934
29,644 $
16,638,367
12,522 $ 7,715,528
30,800 $
16,436,576
12,522 $ 8,082,934
31,944 $
17,785,862
$ 99,712,268
$
197,368,408
Grants $
10,398,282
Flex Pool $
13,836,414
QRIS Quality Improvement $
3,213,867
ECERS Quality Tools $
215,000
Total Proj. Spending $
225,031,970
FY10 Appropriated (Less 9C) $
260,954,672
Project Amount Available $
35,922,702
Income Eligible Contracts Caseload: Attrition
2,000
1,800
1,600
1,400
1,200
Total
1,000
Infant
Preschool
800
School Age
600
Toddler
400
200
0
Infant
Preschool
School Age
Toddler
Total
8
May-09
Jun-09
Jul-09
36
178
197
70
481
42
245
500
97
884
25
257
475
61
818
Aug-09 Sep-09
32
420
1135
90
1677
36
460
1247
89
1832
Oct-09
Nov-09
54
308
266
117
745
26
182
161
66
435
Dec-09 Jan-10 Feb-10 Mar-10
32
188
106
60
386
24
187
178
60
449
32
138
156
53
379
52
505
293
122
972
Income Eligible Voucher Caseload: Attrition
1,600
1,400
1,200
1,000
Totals
800
Infant
Preschool
600
School Age
Toddler
400
200
0
Infant
Preschool
School Age
Toddler
Total
9
May-09
Jun-09
Jul-09
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
23
166
236
57
482
51
217
678
99
1045
19
180
490
72
761
20
235
1170
75
1500
27
215
712
61
1015
26
126
333
67
552
22
102
236
40
400
8
124
279
40
451
2
87
269
25
383
2
72
322
23
419
8
193
539
48
788
*FY10 Caseload: Waitlist
Waiting List Priority Code
Child of Foster Care
Child of Homeless family
Child of Military Personnel
Child of Teen Parent
Child with Special Needs
Continuity of Care: Aging Out
Continuity of Care: Child Left Care within 3 Months
Continuity of Care: Geographic Relocation
Continuity of Care: Homeless Contract
Continuity of Care: Non traditional hours
Continuity of Care: Supportive Referral
Continuity of Care: Teen Parent Contract
General Priority
Grandparent/Guardian Families
Parent with Special Needs
Sibling: Contract
Sibling: CPC
Sibling: Voucher
Summer only care
Grand Total
10
* As of June 2, 2010
Infants
20
20
6
67
39
1
1
2
5
10
2,733
19
38
76
147
6
3,190
Toddlers Preschool School Age Grand Total
27
22
37
106
26
31
24
101
9
14
4
33
23
6
1
97
157
265
381
842
6
72
159
238
18
67
126
212
9
11
30
52
2
8
1
11
1
1
2
25
27
39
96
5
3
1
19
3,788
5,173
4,829
16,523
41
86
115
261
86
144
189
457
32
28
83
219
2
4
5
11
35
25
131
338
6
33
723
768
4,298
6,020
6,878
20,386
Opening Access: Projected Caseload
vs. Actual Caseload
Type
Siblings in Care
New Contract Slot
Utilization
Homeless Contracts
Amending existing IE
contracts by 5%
General Priority
Access
11
# of kids Actual - Actual Projected Apr 25 May 24
1,100
791
420
120
170
120
62
120
142
728
518
468
2,400
4,518
2,269
2,849
3,615
4,765
*Fiscal Year 2010
Caseload – Balance Sheet
FY2010
Caseload
Spending
Income Eligible
Contract
Flex Pool
Projection
$99,483,515
$18,948,160
$99,712,268
$13,836,414
($228,753)
$5,111,746
$127,609,715
$215,000
$97,656,140
$215,000
$29,953,576
$0
$4,300,000
$3,213,867
$1,086,133
$10,398,282
$260,954,672
$10,398,282
$225,031,970
$0
$35,922,702
$116,232,279
$140,704,197
($24,471,918)
Supportive
Contract
$50,728,305
$49,412,463
$1,315,842
Flex
Voucher
$13,927,523
$13,181,060
$15,522,956
$13,050,040
($1,595,433)
$131,020
$77,836,888
$77,985,459
($148,571)
$455,023,839
$443,721,626
$11,302,213
Voucher
ECER Tools
QRIS Quality
Grant
Grants
DTA
Voucher
Total
12
FY2010 (Post 9C)
Variance Projection
vs. Budget
*As of April 2010 billing.
*FY10 Income Eligible Spending and FY11
Projected Spending
Income Eligible FY10 Projection
Voucher Spending $ 96,925,991
Total Contract/Flex Pool Spending $ 113,548,681
Total Grants $ 10,398,282
QRIS Quality Improvement Grant $
3,213,867
Special Needs $
730,149
ECERS Tools $
215,000
Total Proj Expenditures $ 225,031,970
Total Available $ 260,954,672
Surplus/Deficiency $ 35,922,702
Income Eligible FY11 Projection
Voucher Spending $ 107,041,049
Total Contract and Flex Spending $ 117,034,679
Total Grants (Not including LPC
Supplemental Grant) $
9,019,276
Total Proj. Expenditures $ 233,095,004
Total Available $ 233,601,807
Surplus/Deficiency $
506,803
13
* For month-to-month detail please refer to the hand-out.
Why is there a Reversion?

Two Driving Forces:



Other Factors:

14
Attrition – Above all, attrition is the driving factor. The full
impact of the attrition surge was not obvious until mid FY10.
Structural Change – Prior to FY10 the legislature required that all
post-transitional children, once they had been post-transitional
for a year, be paid from the Income Eligible Account. To
implement this policy shift, the legislature transferred $84M from
the DTA account to the Income Eligible account. This amount
funded the account for a full year, but most of the children arrive
in their post-transitional year in a staggered fashion. At the
most, only $62M should have been transferred.
FY11 Considerations – Once the magnitude of the surplus was
evident (December), EEC had to balance liquidating the surplus
but not build the FY11 base too high which would result in
eliminating care in FY11. The Commissioner decided on a mix
approach of base-building (opening of access for over 4,500
children) and one-time expenditures (QRIS Quality Improvement
grants.)
Income Eligible Caseload:
Looking Ahead to FY11
15

Continuity of Care and serving Siblings in Care
will remain important priorities for EEC in FY11
and will remain part of caseload projections and
service expectations.

We will make every effort in FY11 to keep access
open for Continuity of Care and Siblings in Care.
This will require a constant monitoring of caseload
against budget and an expectation that attrition
will accommodate keeping access open for
Continuity of Care and Siblings in Care.