Fiscal Year Closing Key Dates
Processes to complete to post
expenses/deposits to FY 2014
(7/1/13-6/30/14)
Requisitions:
Vendor
Purchases for
Goods and
Services
Requisitions must be received in
Purchasing Department by 6/6/14
Grants
Grants with end dates of 6/30/14 must
receive goods and services by 6/30/14
Purchased item(s) received by 6/27/14
Note on requisition “delivery must
be received no later than 6/27/14”
Blanket
Orders
Purch-Card
Suspend Use from 6/23/14 – 6/30/14
Travel
Expense reports must be submitted
online by 5 pm 6/27/14
Petty Cash
Seasonal or temporary petty cash
funds must be returned to Cashiers
office by 11 am 6/27/14
Copy Cat
Shop Duplicating
Processes to complete to post
expenses/deposits to FY 2015
(7/1/14-6/30/15)
Item (s) received on or after 7/1/14
Stuart Thompson x1004
Heather Harrell x1988
FY 2014 Blanket Orders need to be
received by Purchasing Department no
later than 6/6/14
Items received on or after 7/1/14 will be
returned or need to be charged to a different
funding source
Blanket Orders are only issued for 5 or
more charges or if vendor does not accept
Visa credit cards
Purchases on or after 7/1/14
Contact the Purchasing Office for info on
submitting online requisitions for Blanket PO’s
Reconcile June 2014 transactions by 7/2/14
Purchases intended for FY2014 note on
requisition “delivery date on or after
7/1/14” and “FY 2015 Funds”
Conferences, workshops, registration fees, and
airline tickets will be expended in the fiscal
year they are actually used.
CSS
Win-Win Computer requests must be
received by 6/6/14
Stuart Thompson x1004
Karen Galbraith x1505
Shelley Spencer x1986
Anna Fischer x2621
Orders will be completed and delivered by
5 pm 6/30/14
Kirsten Garland x3685
Closed for inventory 5 pm 7/1/14- 7/2/14
Reopen 8 am 7/3/14
Extensive printing and pallet paper
orders must be submitted before
6/20/14
Mail Services
Cash
Deposits
Charge
Credits
Budget
Contact Information
Contact Purchasing Department for delivery
estimates
Other petty cash custodians must
submit a check request to Accounts
Payable by 6/27/14
Letterhead and envelope orders must
be submitted before 6/13/14
Routine uncomplicated printing
requests, copier paper and/or CWU
form orders must be received before
5 pm 6/26/14
Metered mail closed out 4 pm 6/30/14
Cash deposits by 1 pm 6/30/14 to
ensure posting
Charge credits must be received in
Accounting Office by 6/30/14
Budget changes must be received in
Budget Office by 6/30/14
Notes
Metered mail beginning 7/1/14
Cash deposits on 7/1/14
Mail Services x1807
Amelia Black x3562
Carol Hill x2395
Budget Change Form:
http://www.cwu.edu/~budget/
Send form to: budgetRequests@cwu.edu
Win-Win Computer request for FY 2015
Funds may be requested on or after
7/1/14
Crissy Timberlake x1812
Jeff Gladen x1606
Fiscal Year Closing Key Dates