Central Washington University
Employee Council of Civil Service Employees
Minutes of the Meeting
May 17, 2011
The basic purpose of the Employee Council shall be to provide civil service employees with a forum for sharing timely
information and facilitating employee recognition. The Employee Council does not perform any function of organized labor
and is not intended in any way to supplant collective negotiations or employee organizations provided for in RCW 41.06.
http://www.cwu.edu/~hr/minutes/purpose.doc
AGENDA
1. Call to order
2. Guest speaker, Tim Stowe, Public Safety and Police Services
3. Approval of Minutes for April
4. Officers for Next Year
3. Sub-Committee Reports
4. Selection of Employee of the Month for May
5. For the Good of the Order/New Business
6. Adjournment
The Employee Council of Civil Service Employees was called to order by Lucy Rolfe.
Tim Stowe from Public Safety and Police Services spoke to us about Parking Fees being increased to offset the increase in
maintenance costs and administrative fees. Parking has settled for a 3-4% increase in the past but is now proposing an 810% increase. Daily permit dispensers will be replaced by solar powered units that will accept debit and credit cards. The
daily rate will be increased from $3 to $5. CWU is going to purchase a GPS for Central Transit and will have an automatic
vehicle locator application that can be downloaded. This will aid students by providing a real time locator for the bus system.
The more we can get people to use Central Transit, the more parking spaces we will have for on-campus parking. There
are currently two free lots: the gravel lot at 18th and Walnut, and 18th and “D” St. There is also free parking at Student
Village and on both sides of the field on Alder St., south of 18th.
APPROVAL OF THE MINUTES
-Minutes for April were approved.
OFFICERS FOR NEXT YEAR
-Lucy Rolfe-Chair, Amy Zukowski-Vice Chair, Debbie Thomas-Secretary, and Ashlie Crawford-Backup Secretary will all be
stepping down from their current Employee Council positions for various reasons. Nominations for the positions will be open
to classified staff at the June meeting.
SUBCOMMITTEE REPORTS
-Parking Committee-Debby Shelton said that Tim Stowe had talked about information that had transpired with the Parking
Committee.
SELECTION OF EMPLOYEE OF THE MONTH
-The council voted on the employee of the month for April. The winner will be announced at a later date.
FOR THE GOOD OF THE ORDER/NEW BUSINESS
President’s Advisory Council (PAC)
Board of Trustees (BOT)
Budget and Advisory Committee (BAC)
-PAC approved a new whistleblower policy and procedure. This policy encourages state employees to report improper
governmental actions (i.e. gross waste of public funds/resources, violations of state laws and rules, gross mismanagement,
or causes substantial danger to public health or safety). Whistleblower complaints can be reported to the State Auditor,
President Gaudino, Chief of Staff Sherer Holter, VP BFA George Clark, Provost Marilyn Levine, Office for Equal Opportunity
Director Staci Sleigh-Layman, or Assistant Attorney General Alan Smith.
-BOT has revised their meeting process to move more quickly and efficiently. All reports are now to be submitted in writing
prior to the meeting and will be available for viewing online. The board then reviews the notes before the meeting date
rather than listening to verbal reports from each area.
-Linda Schactler gave a legislative update during the Board of Trustees meeting on May 6th. During this first special session
there are three separate budgets that need to be reconciled, one from the governor, the senate, and the house. Each
budget proposes differing cuts to university funding and different tuition increases. The latest bill mentioned on Linda’s blog
would eliminate the current cap on tuition increases and would give tuition setting authority to the BOT through 2015. This
would give each university the freedom they need to balance their own cuts and make decisions based on their own unique
situations.
-BOT approved a new degree offering for CWU – M.S. Computational Science. The Master of Computational Science
program offers an opportunity for the departments of computer science, mathematics, biology, chemistry, physics and
geology to greatly increase their research productivity and funding.
-Budget committee update: No problems anticipated with the current fiscal year, still waiting for the legislative session to
wrap up before we will know next year’s budget, the current budget proposal suspends/defunds the work-study program, we
are anticipating a $10-$13 million total reduction (State funding cut + tuition increase = total reduction). In order to prepare
for the cuts to state funding the university is planning on implementing an administrative fee (or tax) on revenue generating
departments to backfill the cuts to state funded administrative services departments such as accounting, payroll, HR, etc.
HR ANNOUNCEMENTS
No announcements from Human Resources at this time.
ADJOURNMENT/NEXT MEETING
The Employee Council meeting was adjourned. The next Employee Council meeting is scheduled for Tuesday,
June 21, 2011, in Black 138.
Present – Delegate (D), Alternate (A)
Lucy Rolfe, Business Support-D
Sheila Gallagher, Financial Services-D
Debby Shelton, Information Technology Services-D
Debbie Thomas, Instructional Support Unit A – D
Pat Coffey, Enrollment Management-D
Elaine Ames, Student Affairs –D
Elizabeth Inman, University Centers-D
Ashlie Crawford, University Relations & President-A
Amy Zukowski, University Relations & President-D
Absent
Jeff St. John, Business Support-D
Jason Berthon-Koch, Business Support-A
Ryan Thompson, Business Support-A
Andrew Caveness, Dining Services-D
Linda Irish, Dining Services-A
Christine Tufts, Facilities Management-D
Diann McCoy, Facilities Management-A
Eric Fraley, Facilities Management-D
Chris Stebbins, Facilities Management-A
DeeAnn Karageorges, Financial Services-A
Sandy Sperline, Information Technology-A
Kelly Clerf, Instructional Support Unit A-A
Judi Robinette, Instructional Support Unit B-D
Angela Wedekind, Instructional Support Unit B-A
Beata Miller, Library Services and Academic Computing—D
Kathleen Nelms, Library Services and Academic Computing-A
Barbara Hinchliff, Student Affairs-A
Susan Adolfi, University Centers-A
Also Present
Jamie Thomas, Human Resources
Tim Stowe, Public Safety and Police Services
If you have any questions regarding Employee Council or the Employee of the Month program, please contact your
Employee Council Representative (http://www.cwu.edu/~hr/ec/delegates.html) or Human Resources at x1205.
Shared Leave Requests
The following individuals are in need of shared leave: Carol Hill – Accounting, Linda Irish – Dining Services, James
Hudson – Chemistry, Kevin Whitaker - Multimedia Technology and Instructional Support, and Charlene Alder –
Facilities Management.
CWU employees may donate leave to a fellow employee: 1) who is suffering from or has a relative or household member
who is suffering from an extraordinary or severe illness, injury, impairment, or physical or mental condition; or, 2) who has
been called to service in the uniformed services; and, where the fact of either 1) or 2) has caused or is likely to cause the
employee to take leave without pay or terminate his or her employment.
You may donate annual (vacation) and sick leave in eight-hour blocks. A minimum balance of 80 hours of annual
leave must be maintained. Excess annual leave (that over 240 hours) that will otherwise be lost may not be donated.
A minimum balance of 176 hours of sick leave must be maintained. All or a portion of your personal holiday may also
be donated.
The shared leave donation form can be downloaded from the HR forms section of the Human Resources home page
(http://www.cwu.edu/~hr/forms/shared_leave_donation_form.doc) or requested from the HR office by calling
extension 1202. Requests to donate leave must be approved by your supervisor before forwarding to HR and are
subject to approval by your department head and Human Resources.
WEB SITES OF INTEREST
Employee Council meeting minutes
To view past minutes, please visit: http://www.cwu.edu/~hr/minutes/index.html.
Employee of the Month
Please look for the Employee of the Month winner in the University Bulletin and on the Campus Intranet.
Information is posted after the presentations and announcements have been made. See current and previous
winners online: http://www.cwu.edu/~hr/ec/index.html.
Civil Service Employee of the Month nomination forms can be found at the Human Resources website:
http://www.cwu.edu/~hr/forms/eotmnominate.html. You can also call Human Resources at x1202 to obtain
a nomination form. Community members, CWU students and administrators as well as civil service employees
are encouraged to nominate a civil service employee who deserves recognition and has worked for CWU at least
two years.
Team of Distinction Award
“The purpose of the program is to give members of the university community who are concerned about improving
the university’s climate a positive way to direct their energy and an opportunity to connect with other university
members who also want to take action to improve their community.”
Nominations for 2011 will be accepted through December 2011. The nomination form is located at
http://www.cwu.edu/~hr/ec/teamawardnominate.html.
President Advisory Council
President Advisory Council (PAC) meeting minutes are located on the web at http://www.cwu.edu/president/pac/index.html.