Workforce Management Organization
Employment Department
Staff Hiring Overview and Guidelines
2016
Table of Contents
 Part I – The Search



Job Description/Salary
Compensation Team
Reviewing Candidates
 Part II – The Interview


What not to Ask
What TO Ask
 Part III – The Offer


Verbal Offer
Onboarding
Part I – Job Description/Salary
 A current Job Description is required to begin
a search to fill a vacancy.
 The WFMO Compensation team will work
with the submitting department to obtain
clarification and classify the job (i.e. title and
pay grade) based on the duties and
responsibilities.
 The Compensation team will guide the hiring
department regarding Tulane’s compensation
philosophy, as codified in the University’s
Compensation Resource Guide.
WFMO Compensation Team
 Cheryl Bush, Director
 clbush@tulane.edu
 504-247-1715
 Eva Morris, Assistant Director
 emorris1@tulane.edu
 504-247-1714
 Katherine (Katie) Davis, Compensation Analyst
 kdavis5@tulane.edu
 504-247-1754
Review Applicants
• Departments must verify that applicants meet
the minimum qualifications on the job
description before interviewing.
• The University cannot hire a candidate who
does not meet the advertised minimum
qualifications.
Part II – The Interview
What NOT to ASK –
Don’t ask candidates about:
 Nationality, birthplace, national origin
 Foreign languages spoken UNLESS required by job
 Disability
 Criminal record
 Marital status
 Gender
 Age
The Interview – What to Ask
You may ask about:
• Her/his ability to perform the
required job functions.
• Any professional experience or
educational training as required
for the job.
• Limit interview to job related
conversation only.
Part III - The Offer
 The salary offer must be in
alignment with the communicated
Compensation guidelines.
 Verbal and/or written Offers may
not be extended until the offer is
approved in Manager
iRecruitment.
The Verbal Offer
 The Verbal Offer is contingent upon
the successful completion of a
background check.
 A candidate should not be advised of a
potential start date, or advised to give
notice to a current employer, until the
background check has been cleared.
Onboarding
 New Hires receive an electronic Offer
letter as part of the onboarding
documents.
 Staff do not receive employment
contracts.
 If an offer letter is issued by the
department, it must state the
approved salary by WFMO
Compensation.
Staff Orientation
 The start date is to be coordinated with the WFMO
Employment office.
 All Staff new hires attend Orientation, which is held
every Friday morning from 8:45 am – 1 pm at:
Tulane University Square
Workforce Management
200 Broadway, Suite 220.
WFMO Employment Team
Please contact us for assistance.
Name
Title
Area
Email
Phone
Kelly Bankston
Assistant Director
All
kbanksto@tulane.edu
247-1746
Nick Douglas
Employment Consultant
Faculty Offers, Special
Projects
ndouglas@tulane.edu
247-1726
Nikki Payton
Sr. Employment
Coordinator
Staff Offers
npayton@tulane.edu
247-1721
Coty Perossier
Employment
Coordinator
Faculty/Staff Vacancies;
Temporary Agency Orders;
Background checks
cperossi@tulane.edu
247-1743
Luis Behrhorst
Student Employment
Manager
Community Tutor Program;
Student Hiring
lbehror@tulane.edu
865-5149
Daisy Espiritu
Student Employment
Coordinator
Student Hiring
daisye@tulane.edu
314-2219
APPENDIX
Education Equivalencies
Minimum Requirements
Equivalent Requirements
High school diploma or equivalent (i.e. GED)
Not Applicable
Associate’s degree or … (include verbiage to the right)
High school diploma and 3 years of directly related work
experience (formula: 1.5 x 2-year college degree)
Bachelor’s degree in a non-specific field of study or … (include
verbiage to the right)
High school diploma/equivalent and 6 years of directly related
work experience (formula: 1.5 x 4-year college degree)
Bachelor’s degree in a specific or specialized field of study, as
required to perform the job (Example: A Bachelor’s degree in
Architecture is required for an Architect.)
Not Applicable
Master’s degree in a non-specific field of study
or … (include verbiage to the right)
Bachelor’s degree and 3 years of directly related work
experience (formula: 1.5 x average 2-year master’s degree)
Master’s degree in a specific or specialized field of study, as
required to perform the job (Example: A Master’s degree in
Social Work is required for an incumbent to hold the title of
MSW.)
Not Applicable
Jobs at or above the level of Associate Vice President, Associate
Dean, and Executive Director
Not Applicable
Terminal degree (Example: Ph.D., J.D., M.D., etc.)
Not Applicable
Staff Hiring Process Overview
Create the Vacancy in HCM Manager iRecruitment
Vacancy Routes for Approvals
Vacancy is Posted
Applicants Apply
Review Candidates
Interview Process
Create the Offer in iRecruitment
Offer Routes for Approvals
Extend Verbal Offer
Employment Orders the Background Check
Confirm Start Date
Onboarding
New Hire completes Online Documents in TALX
Orientation/I9 Process
HIRED
Payroll
Email, TU ID
SAMPLE Job Description: Research Nurse
Employee Name:
Department Name: Epidemiology
Reports To (Supervisor’s Name and
Title):
Position Location /Address:
Position Shift /Work Schedule:
Monday – Friday; 7:30am – 3:30 pm
Study recruitment clinical sites in New Orleans
Fair Labor Standards Act Status: Exempt
Approved by: Eva Morris
Date: 10-14-14
POSITION SUMMARY:
Coordinates research projects, clinical trials, and performs duties as required by the protocol. Responsible for recruiting,
screening and enrolling patients in study protocols (including obtaining informed consent and incentive accountability).
REQUIRED EDUCATION AND EXPERIENCE:
• Registered Nurse/RN Licensure to practice in the State of Louisiana required at the date of hire
• 3 years' experience in clinical trials.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES TYPICALLY NEEDED TO PERFORM THIS JOB
SUCCESSFULLY:
• Excellent oral and written communication skills
• Ability to use MS Office software
• Familiarity with standard electronic office machines
PREFERRED QUALIFICATIONS:
Bachelor's degree in Nursing (BSN)