Program Committee
Chair Training
Training Agenda
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Conference Program
Housekeeping items and deadlines
Action and Information Items
Accomplishment Report
Cross-Committee Issue Work
Conference Program
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Key Points from the Program
• Monday, Aug. 24:
– 3:30 PLC meeting with committee chairs
and vice-chairs
– 5:00 Newcomer orientation
• Tuesday, Aug. 25:
– 10:00 Committees with Admin. Advisors
– 1:30 Committee report back session
– 3:30 Committees with Admin. Advisors
Key Points, Continued
• Wednesday, Aug. 26
– 10:30 Committees without Admin. Advisors
– 1:00 Cross Committee Issue Work
– 3:30 Committees with Admin Advisors
• Thursday, Aug. 27
– 6:45 am – PLC meeting with both outgoing
and incoming committee representatives
– 10:30 Action & Info items presented to
ASRED & AEA
Housekeeping: Your
Committee Page
Go to PLN website
http://srpln.msstate.edu/
Select Program
Committees Tab
Select your committee
Housekeeping: Committee Page
What You Will Find:
Officers
Conference Call Dates
Membership list
Listserv address
2008-09 Plan of Work
Minutes
Accomplishment Report Link
State Report Wiki Link (if using)
Action & Info Item Templates
2009-10 Plan of Work Template
Note: Site is maintained by the Southern Rural Development Center
– It is the Committee Chair’s responsibility to provide updates.
Housekeeping: State Reports
• Link to State Report Wiki on
Committee Page
• State Report Wiki ready for
committees that requested it
• Due prior to August 26 Conference
• Chairs notify members of process for
submitting reports and whether to
bring paper copies
Housekeeping:
Update 2008-09 Plan of Work
• Due August 27 (end of conference)
• Select Update Current Plan of Work
(DOC) from your committee page
• Update information
• E-mail updates to
plnconference@gmail.com
Housekeeping: Create
2009 -2010 Plan of Work
• Download “Plan of Work Template”
from your committee page
• Fill in new Plans of Work, new officers
and new PLC representatives
• Due August 27 (end of conference)
• E-mail to plnconference@gmail.com
Housekeeping:
Membership List
• Update Membership List
• Due August 27 (end of conference)
• A hard copy of list will be distributed to
Program Committee Chairs
• Pass list around in committee meeting
• Return updated list to registration table
• Additional updates throughout the year:
email to rachelw@srdc.msstate.edu
Housekeeping: Electing
Officers & PLC Representatives
• Officers serve a one year term, but can
move up from one office to the next
• 1862 and 1890 PLC Representatives
serve a 3-year term
• New 1890/1862 PLC Reps accompany
current Reps to PLC meeting
Thursday, August 27, 6:45 a.m.
(location to be announced)
Action & Information Items
• Due Wednesday, August 26, by 5:00 p.m.
• E-mail to plnconference@gmail.com
• Template for Action & Information Items
on SRPLN Program Committee Page
Action Item
An action item is a proposed activity or
policy decision that the joint AEA and
ASRED administrators must approve
before the committee may proceed.
Action Item
Characteristics
• Concise
• Clear
• Meets one or more of the following:
– Requires a commitment of resources from
both 1862 and 1890 institutions
– Changes established practice
– Impacts others outside of the committee
Action Item: Good Example
Health Disparities : Family and Consumer Sciences
Background: A regional meeting of FCS Program Leaders &
Specialists is needed to
1) provide professional development in the area of health
disparities;
2) explore opportunities for multi-state and interdisciplinary
efforts; and
3) form teams to write proposals for funding, development or
adoption of health curricula across the region.
Action Requested: Approval for a regional meeting
Time line: September 1, 2007 - August 31, 2008
Action Item: Poor Example
Encourage Participation in National Meetings: Phantom Committee
Background – Due to the impending success of the national
eXtension effort, faculty of state Extension organizations have more
opportunities to collaborate with colleagues on a broader scale.
Participation in national meetings would give faculty more
opportunities to network with their counterparts and learn of
ongoing activities in which they can partner. Extension leadership
is asked to consider supporting the increase in attendance by
faculty to national meetings that could improve relationships and
collaboration between state organizations.
Committee (s) Involved – All committees
Action Needed – Approval for professional faculty/staff to attend
national meetings.
Time Line – 2009 and beyond.
Information Item
An information item requires no action
from AEA and ASRED and conveys
interesting information regarding
current issues, proposed activities or
work conducted by the PLN committee.
Information Item
Characteristics
• Concise
• Relevant to both AEA and ASRED
Administrators
Information Item:
Good Example
Guidelines for Charges, Royalties, Permissions &
Sponsorships
Background: The region needs to establish guiding
principles. The Communications Committee will take
the lead to create the document and submit it for
review to PLC prior to October 18 conference call.
Committee: Communications
Time Line: October 18, 2007
Information Item:
Poor Example
National 1862 Program Development Conference
Background: Several faculty members from land
grant institutions will attend the national
conference of 1862 professionals as an
opportunity to network with colleagues from other
states and learn of programs being developed
that may be of use in the southern region. The
meeting will be held in the beautiful state of North
Carolina at the NCSU campus in the spring.
Tours are planned to see demonstrations of
successful program development activities.
Outdoor receptions will be held each night to
enjoy the warm weather. Faculty members are
encouraged to register.
Committee: Phantom
Time Line: 2009
Verbose
Accomplishment Report
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Access link from committee page
Ready now for 2009 input
Due August 27 (end of conference)
Ideal Length: One page bulleted list
Showcase committee accomplishments
during 2009
Logic Models: ANR, 4H,
FCS & CRD
ASRED/AEA Report:
• Are regional level logic models useful?
• Are multi-state indicators of success useful?
• How might they be used?
– On a regional level
– On a state level
• Email to plnconference@gmail.com
Cross-Committee Issues
• Purpose: to encourage committees to
work together on common concerns
• Issues identified by committees
• Includes internal and external
concerns
• Encourage representation from each
committee on each issue.
Cross-Committee Issues
Internal Issues:
• Human Capital
• Organizational Relevance
• Physical Resources (includes financial
and facility resources)
• Technology
Cross Committee Issues
External Issues:
• Availability of Wholesome & Safe
Food Supply
• Benchmarking Program Impacts
• Energy
• Health Education
• Leadership Development
• Natural Resource Base (including
climate change and water quality)
Committee Responses
Following the Cross Committee Discussions:
• Select 3-5 issues to which the
committee will respond
• Include action steps on the
Committee’s 2009-2010 Plan of Work
indicating how these will be addressed.
• 2009-2010 Plan of Work is due at the
end of the conference.
Planning Your Committee’s Agenda
Administrative Advisors Involved for:
• Keynote Responses
• Logic Model Report
• Plan of Work 2009-2010
• Plan of Word 2008-2009 Update
• Cross-Committee Issue Responses
• Action & Information Items
• Accomplishment Report
Questions