Global
Opportunities &
Exchanges.
Training Agreement
Part 1
To be completed and signed by all three parties BEFORE the beginning of the placement
THE STUDENT
Full Name:
Study Level:
☐
Undergraduate (1)
☐
Postgraduate (2)
☐
Doctoral (3)
Degree Title:
THE HOME UNIVERSITY
University Name:
University of Sheffield, UK
Erasmus ID Code
UK SHEFFIE01
Department and Faculty:
Departmental Coordinator Name:1
Departmental Coordinator Email:
THE HOST ORGANISATION
Full Organisation Name:
Address and Website:
Country:
Number of Employees:
☐
< 250 employees
☐
> 250 employees
Hosting Department:
Supervisor Name:
Supervisor Email:
Supervisor Telephone Number:
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Download the List of Departmental Erasmus Contacts: www.sheffield.ac.uk/erasmus/exchange-links
(Continued…)
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PROPOSED TRAINING PROGRAMME
(Please continue on a separate sheet if necessary)
Planned Start Month: (MM/YY)
Planned End Month: (MM/YY)
Academic Year: (e.g. 2015-16)
Number of Working Hours per Week:
The Student’s Job Title:
Detailed Placement Programme (tasks to be carried out by the student, deliverables and
timeframes)
Knowledge, Skills and Competences that the Student will Acquire (learning outcomes)
Monitoring Plan (how/when the home university and host organisation will monitor the student,
number of supervision hours, any involvement of a third party e.g. a university within the host
country – please specify if so)
2
Evaluation Plan (assessment criteria used to evaluate the student’s progress e.g. initiative,
adaptability, communication, teamwork, organisational and foreign language skills)
Language Competence
Please tick to indicate your current level of proficiency in the main language of instruction at the host
organisation or that which you agree to acquire by the start of the exchange period.2
☐
A1 – Beginner
☐
A2 – Elementary
☐
B1 – Intermediate
☐
B2 – Upper Intermediate
☐
C1 – Advanced
☐
C2 - Mastery or Proficiency
2
☐
Native Speaker
See: http://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr
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The home university agrees to:
 Award credits to the student where the placement forms part of the curriculum, the total for this
placement being
Sheffield credits3
 Make an assessment based on:
☐ The Work Placement Certificate
☐ The student’s final report
☐ An interview with the student
☐ Other (please specify)
………………………………………………………………………………………………………………………………..................
 Record the work placement, whether or not it forms part of the curriculum, for the purpose of
the student’s Higher Education Achievement Record (HEAR) and the Diploma Supplement.
 In the case of recent graduates, the placement will not count for credits at the home university.
Accident Insurance
The University of Sheffield’s insurance covers the student for the following :
 Accidents during travels made for work purposes
 Accidents on the way to and from work
 Liability for damages caused by the student within the workplace
The full policy can be viewed on-line. Please refer to:
www.sheffield.ac.uk/erasmus/outgoing/before/insurance
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Please enter the number of Sheffield credits to be attained e.g. 30
The host organisation agrees to:
 Provide financial support to the student Yes ☐ No ☐
If yes, please specify the amount per month: ……………
 Provide payment in kind to the student (e.g. free meals, accommodation, transport): Yes ☐
No ☐
If yes, please specify: …………………………………………………………………………………………………………………
 Insure the student for accidents within the workplace (if not covered by home university): Yes ☐
No ☐
If yes, please specify if the insurance also covers:
 Accidents during travels made for work purposes: Yes ☐ No ☐
 Accidents on the way to work and back from work: Yes ☐ No ☐
 Provide liability insurance for damages that the student may make within the workplace (if not
covered by the home university):
Yes ☐ No ☐
 Ensure that appropriate equipment and support is available to the student
 Issue a work placement certificate to the student on completion of the placement, using the form
provided by the home university
COMMITMENT OF THE THREE PARTIES
By signing this document, the student, the home university and the host organisation confirm that
they approve the proposed Training Agreement and that they will comply with all the arrangements
agreed by all parties.
The student and host organisation will communicate to the home university any problems or
changes regarding the placement.
Student’s Signature:
Date:
Departmental Coordinator Signature –
Home University:
Date:
Supervisor’s Signature – Host
Organisation:
Date:
When completed and signed by all three parties, please send by post or scan and email to:
Global Opportunities & Exchanges
Level 3, The Arts Tower
University of Sheffield
Western Bank, SHEFFIELD S10 2TN
Email: globalopps@sheffield.ac.uk
Please take a photocopy for your records.
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Changes to Training Agreement
Part 2
To be completed and signed by all three parties DURING the
placement
(If changes have been made to the original training programme)
THE STUDENT
Full Name:
THE HOME UNIVERSITY
University Name:
University of Sheffield, UK
THE HOST ORGANISATION
Full Organisation Name:
CHANGES TO THE TRAINING PROGRAMME
(Please continue on a separate sheet if necessary)
Start Month: (MM/YY)
End Month: (MM/YY)
Number of Working Hours per Week:
The Student’s Job Title:
Detailed Placement Programme (tasks to be carried out by the student, deliverables and
timeframes)
Knowledge, Skills and Competences that the Student will Acquire (learning outcomes)
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Monitoring Plan (how/when the home university and host organisation will monitor the student,
number of supervision hours, any involvement of a third party e.g. a university within the host
country – please specify if so)
Evaluation Plan (assessment criteria used to evaluate the student’s progress e.g. initiative,
adaptability, communication, teamwork, organisational and foreign language skills)
COMMITMENT OF THE THREE PARTIES
The student, the home university and the host organisation confirm that the proposed amendments to
the Training Agreement are approved.
Student’s Signature:
Date:
Departmental Coordinator Signature –
Home University:
Date:
Supervisor’s Signature – Host
Organisation:
Date:
When sending part 2 of the Training Agreement to your Departmental Coordinator, please also
enclose a copy of part 1 of the Training Agreement.
Once completed and signed by all three parties, please send by post or scan and email to:
Global Opportunities & Exchanges
Level 3, The Arts Tower
University of Sheffield
Western Bank, SHEFFIELD S10 2TN
Email: globalopps@sheffield.ac.uk
Please take a photocopy for your records.
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Work Placement Certificate
Part 3
To be completed and signed by the host organisation AT THE END of the
placement
THE STUDENT
Full Name:
THE HOME UNIVERSITY
University Name:
THE HOST ORGANISATION
University of Sheffield, UK
Full Organisation Name:
Last Date of Attendance (DD/MM/YY):
Supervisor’s Evaluation of the Student’s Progress (assessment criteria used to evaluate the
student’s progress e.g. initiative, adaptability, communication, teamwork, organisational and
foreign language skills)
Supervisor’s Signature – Host
Organisation:
Date (must be no earlier than 7 days prior to
the last date of attendance):
When completed and signed, please send by post or scan and email to:
Global Opportunities & Exchanges
Level 3, The Arts Tower
University of Sheffield
Western Bank, SHEFFIELD S10 2TN
Email: globalopps@sheffield.ac.uk
Please take a photocopy for your records.
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