Cooperative Extension
Requirements for
Civil Rights Planning
and
Reporting
Requirements for Civil Rights
Planning and Reporting
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Program Delivery
Public Notification
Civil Rights Training
Civil Rights Compliance Reviews
Employment
Handling a Complaint
Program Delivery
• Modify educational programs for under-served
• Increase participation of under-represented
groups serving on program planning and
advisory committees
• Increase membership of under-represented in
4-H community clubs and special interests
• Adjust program for customers with disabilities
Public Notification
• Advise potential clientele of non-discrimination
program requirements
• Display “…And Justice For All” poster in office
and other facilities
• Inform groups with who we cooperate on the
nondiscriminatory requirements of Extension
• Use statements, photos and graphics to convey
the message of equal opportunity in material
released to public
• Use sex-neutral language
Civil Rights Training
• Conduct civil rights training annually for all
staff
• Conduct training for dealing effectively
with the growing diversity in communities
Civil Rights Compliance
Reviews
• Establish and implement a systematic
procedure for conducting civil rights
reviews
Employment
• Equal Employment Opportunity requires:
– A plan for recruitment of diverse employees.
– Full utilization of staff skills
– Access to training, promotion, and awards
– Fair processing of complaints
– Accessible EEO counselors
Complaint Procedures
• Anyone can complain to:
USDA, Director, Office of Civil Rights,
Room 326-W,
Whitten Building, 14th and Independence Ave, SW,
Washington, DC 20250 or Call 202-720-5964
(This information is on the … And Justice For All poster)
• Complaints need to be filed within 180 days from
the alleged discrimination.
Complaint Procedures
• If staff receive a written complaint they should
document the date, the complainant, nature
of complaint, and send complaint and
documentation to the Vice President for
Extension and Outreach with a copy to the
REED.
• Staff should inform those who make verbal
complaints how to make written and notify
supervisor of the verbal complaint.
Documentation
• Written evidence or proof of compliance
efforts and their results
• Should include names of parties involved,
dates, what transpired and date the
documentation was developed.
• Program participation data is
documentation
Questions ?
Contact ISUEO Human Resources
Phone: (515) 294-3283
Email: exthr@iastate.edu