BROOKHAVEN COLLEGE
DEANS’ MEETING MINUTES
April 15, 2010
Members: Thomas Anderson, Rodger Bennett, Adrien Cuellar-McGuire, Michael
Dennehy, Brenda Dalton, Lisa Ehrich, Sarah Ferguson, Juanita Flint,
Vernon Hawkins, Marilyn Lynch, Rick Maxwell, Mark Meyer, Aaron Ostrom,
Doris Rousey, Kendra Vaglienti, Sandy Wyche, Anne Brophy
Attendees: Thomas Anderson, Rodger Bennett, Adrien Cuellar-McGuire, Michael Dennehy,
Lisa Ehrich, Sam Govea, Doris Rousey, Kendra Vaglienti, Sandy Wyche,
Anne Brophy
Guests:
Nita Drescher, Terri Edrich
Important Things to Know
Rodger told a timely story to the group
Adjunct Colloquium and staff development – first three weeks – student engagement
Rodger invited Nita Drescher and Terri Edrich to present their program for the adjunct
colloquium in August. Rodger referenced a conference he attended in Austin this week (SENSE)
and area that were discussed in regard to adjuncts. Rodger asked the deans what they might like
to add to the program. He said several of the colleges at the workshop indicated they had
mandatory staff development for everyone.
Nita reported on her fall 2009 sabbatical and she distributed a report on what she accomplished.
She attached a list of those faculty whose classes she visited and information she took away from
her visits. Nita attached a list of instructors who are inviting all BHC employees to visit their
classes. Nita plans on talking at the colloquium about observations from classes she visited.
Rodger distributed the schedule for the colloquium. Terri Edrich said it will meet in EMGI.
X1091 not large enough for the group.
Rodger reported the data included three areas from the SENSE report that Brookhaven should
focus:
1. Student Engagement
2. Academic Planning
3. Orientation
Rodger is looking for ways to promote professional development for adjunct in these areas. He
would like to focus on one area and how to deal with it. Some suggestions for the colloquium:
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Pull adjuncts from the audience and make them part of the presentation. Promote
conversation.
Shorten welcome and allow more time for engagement
Encourage people to make dates to visit other classes. A commitment within three
weeks.
Invite Haven and Ahad to talk about QIP
Have adjuncts encourage students to visit advising to discuss goals
Follow up sessions at each division meeting discussing QEP, what you get from Nita’s
presentation?
A memory of the presentation for each division.
A session on the new CORE
Hands on information dealing with student behavior – possibly some role playing
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Terri reported on the feedback from last year’s colloquium and adjuncts very impressed having
deans at registration.
Action item: Rodger would like topics that would encourage attendance. Nita, Kendra and
Sandy volunteered to work on this program.
Perkins/AtD funds
Marilyn Lynch distributed copies of Perkins Application Changes with 2009-2010 program goals.
Most affected areas with Perkins are Business, Health & Human Services and Math/Science.
Perkins funds can purchase equipment and pay for tutoring for these disciplines. Marilyn
referred to the program 2010-2011 program goals and how they should be addressed. Marilyn
will be attending a meeting and will bring back more information. Michael Dennehy will pull
Tech and Cap information out of SPOL for these areas and give to Marilyn. These can be
prioritized for Perkins funding. Declared majors and correct FAFSA information also contribute
to a larger cut of Perkins funds.
Also the Student Information Profile (SIP) form if filled out properly could be used to request
funding. However, it is not mandatory that students fill this form out. Online students are
required to do this.
Action item: This issue will be an enrollment management topic on the next agenda.
Marilyn also reported there are still some AtD funds are available for first time in college,
learning communities and college success programs. Funds can be used for professional
development training such EDUC 1300 classes. The money must be used by June 30.
Completion Rates
Rodger passed around a file with information on three year number of degrees awarded. There
was a discussion as to why the state is primarily focused on the number of graduates and not on
the number of transfers to a higher institution. This issue is on the agenda for VP council. Also
AACC is conducting research on value of a baccalaureate degree, an associate’s degree is
included.
Faculty Profiles
Rodger distributed copies of an e-mail from J.D. Haight on HB2504 Compliance Proposal and a
sample copy of a proposed faculty profile. After review the following revisions to the faculty
profile were recommended:
 List the courses for which you are an instructor of recordInstructor of Record is defined as “The primary instructor or co-instructors of a
course who are responsible for the course content and the assignment of final
grades. This includes faculty, lecturers, and adjuncts working. It does not
include guest lecturers or others who may be brought in to teach less than 50% of
the class sessions.
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If multiple sections of a course use an identical syllabus with identical assignments and
readings, only one syllabus shall be posted. The curriculum vitae of each instructor(s) of
record for each section shall be posted.
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Send in Word format – PI will convert
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Instructors not required to put their pictures online.
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Dissertation information not required.
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Rodger would like to recommend to Andrew Jones that Public Information handle pulling the
information together. One name should be assigned to the file name.
Tech & Capital Request
Sandy Wyche requested approval to purchase five IMACS that will be used in offering classes on
how to develop applications.
Action item: After discussion it was agreed that Marion Douglas will be asked to send out a
revised spreadsheet on Tech & Cap allocations to see if monies are available to fund this
request. This request will be moved to the April 22 meeting for further discussion.
Tech & Capital Timeline/SPOL
Michael reported on Office of Planning, Research and Institutional Effectiveness meeting and the
purpose of this office. He referred to page 3 and the diagram that indicates how it supports the
mission of Brookhaven College. Michael reported that 47% of administrative planning areas
have input their objectives into SPOL. 77% of instructional areas have accessed SPOL. This
issue will be a SACS review point. Michael will continue to offer professional development on
SPOL. Erin Bell is coming to Brookhaven to work on an assessment training session. She will
be here April 19 Monday, and April 20 Tuesday. Training will be in T building lab in the
mornings, Tuesday session will be in H104 and M123 in the afternoon.
Michael distributed samples of enhanced budget reports by account number. Rodger wants to be
able to extract information from the 165 page file in order to prioritize requests. Michael stated
spreadsheets can be created through SEQUEL. It was agreed that deans and/or lead instructors
with budget implications will pull reports for each discipline and review with their faculty.
Michael will identify which reports should be run to reflect the budget implications. A training
session will be scheduled. Also a timeline should be created for faculty to get reports reviewed
with their groups so SPOL can be updated. There was also a discussion on what items should be
included on the spreadsheets.
Other
Lisa Ehrich asked that the deans attend the next faculty association meeting on April 27 at noon
in H129 to discuss the results of the program improvement committee’s work so far. Michael
Dennehy would like IR included in some of the discussions regarding program improvement.
Also, members of the Faculty Council are asking for information on which classrooms will be
labeled “special” and which will be labeled “general”.
Rodger reported on a conversation he had with George about the proposed signage project for the
college. It was suggested that George, Lisa Ehrich, the police department, Sarah Ferguson,
Tommy Gallegos, the office of Planning, Research and Institutional Research and the deans be
involved with this project.
Rodger will be at AACC on April 19 and 20 receiving an award on behalf of Brookhaven.
Thomas will be signing for him.
Meeting adjourned at 4:50 p.m.
Meeting adjourned at 3:50 p.m.
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