SACS Working Group Meeting
Minutes
9/26/2012
Location: EpiCenter - 1-324
Time: 3:30 – 4:30 p.m.
Attended: Alisha Vitale, Ashley Caron, Cynthia Grey, Daniel Gardner, Darlene Westberg,
Davanh Sengphrachanh, Diane Reese, George Greenlee, Janice Thiel, Jim Waechter, John
Hesting, Kim Molinaro, Lynn Grinnell, Meg Delgato, Michael Bennett, Richard Flora, Sharon
Griggs, Shirley Johnson, Susan Fell, Vicki Westergard
Topics:
I)
II)
Meeting with Internal Reviewers Meg Delgato and Lynn Grinnell
A)
Alignment/Congruency – For example, make the reader understand how that piece of
the mission relates to the standard or component of the standard, perhaps by
providing an example.
B)
Vertical Alignment – Go from broad to specific, for example, USDOE to Regional
(SACS) to FLDOE to College Board Policies, Procedures, etc.
C)
When making an assertion, provide very specific evidence to support it.
D)
Make sure to address every piece of the standard, and do so directly.
E)
Have consistent organization; describe a systematic approach to continuous
improvement.
F)
Do not describe how things used to be. Describe how they are currently. Show
evidence and examples.
G)
Screens shots, versus excerpts, versus links – Use screen shots and excerpts for those
items that are compelling and concise.
H)
Continually refer back to the SACS Resource Manual for your standard to keep you
on track: http://www.sacscoc.org/pdf/Resource%20Manual.pdf
Issues
A)
Instructor in Charge vs. Academic Chair – How are these positions different,
clarified? Where is this documented? BOT Rule?
B)
Institutional Effectiveness – For Fifth-Year only 3.3.1.1 (educational programs), but
additional standards will need to be addressed for full compliance/reaffirmation
report – administrative support services, academic and student support services, etc.
C)
Academic Program Coordination (3.4.11) – Need to document (job description?)
how we assign responsibility for program coordination, as well as for curriculum
development and review.
1
SACS Working Group Meeting
Minutes
9/26/2012
III)
D)
Mission statement and goals touch many standards, and all these will need to be
revised once the mission statement and goals are updated. When is it anticipated that
these will be finalized?
E)
Grading Policy and Refund Policy – Needs to be included in student
planner/handbook, and Website needs to simplify links to these two policies
Presentation to Academic Affairs Committee 9/20/12 and Strategic Issues Council 9/24/12
A)
Dr. Law requested to interact with second draft
B)
Any faculty who are interested will be given an opportunity to provide
input/feedback before the final report is submitted to SACS
C)
Added phase to timeline for Tom Furlong’s review
IV)
Distance Education – SACS Resource Manual, Appendix C
V)
Onsite Visits – Tonjua Williams and Gail Lancaster
VI)
More Examples from external review team
A)
Texas Tech HSC: http://www.ttuhsc.edu/sacs/compliance.html#2
B)
University of Georgia: https://sacs.uga.edu/compliance/p2.1.html
C)
University of South Florida at St. Petersburg:
http://www1.usfsp.edu/sacsreaffirmation/1%20Reaffirmation/USFSP%202010%20C
ompliance%20Certification.pdf
D)
University of Tennessee at Chattanooga:
http://www.utc.edu/Administration/SACS/ReportHome.php
VII) 2012 SACSCOC Annual Meeting
Hilton Anatole, Dallas, TX
December 8-11, 2012
Who’s going: Jesse Coraggio, Janice Thiel, Janette Hunt
VIII) Timeline
A)
September – Feedback from, and meeting with, internal review team
B)
September, October – Revisions, meeting with Cynthia/Janice, vetting through SPC
leadership
C)
November 1 – Revisions complete SECOND DRAFT
D)
November 2-16 – Transfer to CMS
E)
November, December, January – outside consultant review
F)
February – Feedback from outside consultant
2
SACS Working Group Meeting
Minutes
9/26/2012
IX)
X)
G)
March – Revisions complete, final editing and compiling for submission
H)
April – THIRD AND FINAL DRAFT
I)
May, June – Tom Furlong Review
Recommendations
A)
Establish methods for maintaining lists of those assigned primary responsibilities
(e.g., curriculum developers)
B)
Revisit college goals (consider workforce)
C)
Improve efficiencies of maintaining faculty lists and documenting
qualifications/credentials
D)
Review non-academic areas of the college (facilities, etc.) for how the achievement
of goals is monitored.
E)
Review of currently credentialing process per recommendation
Next Meetings, EpiCenter - 1-324:
A)
Wednesday, October 10, 3:30-4:30 p.m.
B)
January, February?
3
Standard
Administrative Members
Faculty Members
Faculty (2.8)
Anne Cooper, Sharon Griggs, Djuan Fox
Shirley Johnson, Cynthia Grey, Tom
Philippe
Student Support Services (2.10)
Tonjua Williams, Cynthia Jolliff-Johnson
Diane Reese
Qualified Administrative/Academic Officers
(3.2.8)
Patty Jones, Cathy Ladewig
Cynthia Grey
Institutional Effectiveness (3.3.1)
Jesse Coraggio, Leigh Hopf
Wendy Rib, Carol Weideman
Admissions Policies (3.4.3)
Anne Cooper, Pat Rinard, Susan Fell,
Djuan Fox
Suzanne Preston
Academic Program Coordination (3.4.11)
Anne Cooper, Beth Goodbread
Kim Molinaro, Laurie King
Physical Facilities (3.11.3)
Doug Duncan, Jim Waechter
Jim Wallis
Policy Compliance (3.13)
Suzanne Gardner, Ashley Caron
Student Achievement (4.1)
Jesse Coraggio, Leigh Hopf
Gail Lancaster, Carol Weideman
Program Curriculum (4.2)
Stan Vittetoe, Anne Cooper, Jim Olliver
Darlene Westberg, John Hesting
Publication of Policies (4.3)
Tonjua Williams, Richard Flora
Cynthia Grey
Program Length (4.4)
Anne Cooper, Margaret Bowman, Djuan
Fox
Wendy Rib
Student Complaints (4.5)
Tonjua Williams
George Greenlee, Michael Hughes
Recruitment Materials (4.6)
Patty Jones, Alisha Vitale
Cynthia Grey
Title IV Program Responsibilities (4.7) and
Financial Aid Audits (3.10.3)
Michael Bennett, Tonjua Williams
Eric Tucker
Distance and Correspondence Education (4.8)
Jim Olliver, Stan Vittetoe, Vicki
Westergard
Laurie King
Definition of Credit Hours (4.9)
Susan Fell
QEP Impact Report
Updated: 8/28/2012
Janice Thiel, Ashley Caron
Gail Lancaster
4