Johns Hopkins University School of Medicine
ARRA Stimulus Response Support Materials
Application Guidelines
The University’s Office of Research Information Systems (ORIS) How to Submit Applications to the
Johns Hopkins University School of Medicine ORA in Response to the American Recovery and
Reinvestment Act of 2009 (ARRA)
See also http://www.hopkinsmedicine.org/Research/Stimulus/EconomicStimulus031709.doc
for Agency Links.
All competing and non-competing applications submitted in response to ARRA will be assigned a new
COEUS number and IO number.
PLEASE NOTE: The University’s Office of Research Information Systems (ORIS) has added the
American Recovery and Reinvestment Act to both the eInformation Sheet (eIS) and the COEUS
Science Code table used in both the Application Development and Institute Proposal modules. The
Institution can now easily identify any Institute Proposal record where American Recovery and
Reinvestment Act has been recorded on the Science Code tab.
A. Guidelines for Stimulus Awards on Pending Competitive Applications Already Submitted
NIH will choose among recent peer reviewed, highly meritorious R03s, R21s, and other mechanisms
capable of making significant advances with a two-year grant. They may also fund portions of new
R01 applications that have a reasonable expectation of making progress in a two-year grant.
The program officer or grants management specialist may contact the Principal Investigator and/or
Office of Research Administration for additional information in support of a stimulus award. Such
request for additional information may include a revised project budget and/or works cope to fit the
two year period of the stimulus legislation. As the ARRA application process becomes more routine,
it is anticipated that this additional information will be routinely requested via the Just-in-Time
process. Additionally, those applications originally submitted as modular will require submission of
a detailed two year stimulus budget and work scope.
The requested administrative information should be submitted to ORA for review, according to the
instructions provided by the Program officer or grants management specialist or Just-in-time
request.
PLEASE NOTE: Communication from NIH has been sent by several venues:
1.
2.
3.
email to ORA
posted on ERA COMMONS
direct call or email to Principal Investigator from their program officer requesting this
preliminary information
ALSO NOTE: The due date for submission of the requested additional information to NIH has
generally been one week or less.
ORA will process the requested paperwork as soon as it is received by our office. No additional eIS
will be required.
B. Guidelines for NIH Noncompeting Supplements
http://grants.nih.gov/grants.nih.gov/grants/guide/notice-files/NOT-OD-09-56.html
April 2, 2009
Please also check Agency Specific Supplement Guidelines for additional limits, instructions and
deadlines.
(http://www.hopkisnmedicine.org/Research/Stimulus/ARRASupplementGuidelineschart.pdf)
The following items should be submitted to ORA for Noncompeting (Administrative) Supplements in
response to ARRA:
1.
Information Sheet (eIS) with box checked “American Recovery and
Reinvestment Act.” Check off the box “American Recovery and Reinvestment
Act” in the Science Code section of the eIS. The Science Code section is found
under “General Project & Sponsor Data Section when completing the eIS.
2.
For these applications, follow the instructions/requests provided by the NIH
program contact. Generally, the following is what they are requesting:
a.
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b.
PHS 398 Form Page 1 (Face page) MS Word PDF
The title of the project (Box 1) should be the title of the parent award.
The Principal Investigator (PI) must be the same as the PI on the parent
award. For Multiple PI parent awards, the Contact PI must be the PI
listed on the supplement request, and the supplement cannot change the
Multiple PI team.
The remaining items on the face page should be filled out in accordance
with the PHS 398 application instructions.
PHS 398 Form page 2 MS Word PDF
Note: The project “summary” is that of the administrative supplement, not the
parent grant.
c.


A brief project description, including:
Scope of the overall project and the anticipated contribution of the
requested supplement (not to exceed five pages). Provide a brief
description of the scope of the overall project on which the supplemental
request is based. This section should include a description of the
supplement's specific aims, including research design and methods and
data analysis. Describe the relationship of the supplement request to the
parent grant.
Budget for the supplement with a justification that details the items
requested, including Facilities and Administrative costs.
It is important that the supplement requests provide some information about how the
supplement will help to:
i. Preserve and create jobs and promote economic recovery, (i.e., positions
budgeted in the application)
ii. Assist those most impacted by the recession, (i.e., any known economic impact
for third parties/collaborators/suppliers)
April 2, 2009
iii. To provide investments needed to increase economic efficiency by spurring
the technological advances in science and health, (i.e., any translational
benefit)
iv. To invest in transportation, environmental protection, and other infrastructure
that will provide long-term economic benefits, (usually N/A for research
projects)
v. To stabilize State and local government budgets, in order to minimize and
avoid reductions in essential services and counterproductive state and local
tax increases (NA)
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d.
Biographical Sketch for all new key personnel (those who are
additions on the supplemental project) MS Word PDF
Human Subjects/ Vertebrate Animal documentation (if applicable).
Include a current Human Subjects/IRB or Vertebrate Animals/IACUC
approval letter, if available. All appropriate IRB and IACUC approvals
must be in place prior to a supplement award being made. When
appropriate, details should be provided on the protection of human
subjects and inclusion of women, children, and minorities. Additional
guidance on Human Subjects Research and Vertebrate Animals is
provided under Part II of the PHS 398 instructions
(http://grants1.nih.gov/grants/funding/phs398/phs398.html).
PHS 398 Checklist Form MS Word PDF
REMINDER: New applications are due in ORA five business days prior to deadline. It is
especially important for investigators to comply with this policy, due to
anticipated heavy volume and recent problems with Grants.gov server
overload.
C. Guidelines.for NIH Competing Supplements
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-058.html
Please also check Agency Specific Supplement Guidelines for additional limits, instructions and
deadlines.
(http://www.hopkinsmedicine.org/Research/Stimulus/ARRASupplementGuidelineschart.pdf)
The following items should be submitted to ORA for Competing Supplements in response to the
ARRA:
1.
Information Sheet (eIS) with box checked “American Recovery and Reinvestment
Act.” Check off the box “American Recovery and Reinvestment Act” in the Science Code
section of the eIS. The Science Code section is found under “General Project & Sponsor Data
Section when completing the eIS.
2.
For these applications, follow the guidelines for the NIH RFA posted on-line or the
instructions/requests provided by the NIH program contact. If in response to a RFA,
applications must be submitted in electronic format through Grants.gov.
3.
See suggested Institutional boilerplate at the end of this document.
REMINDER: Competing supplements are due in ORA five business days prior to deadline. It is
especially important for investigators to comply with this policy, due to
April 2, 2009
anticipated heavy volume and especially with recent problems with the
Grants.gov server overload.
D. Guidelines for New Applications
The following items should be submitted to ORA for New Applications in response to ARRA:
1.
Information Sheet (eIS) with box checked “American Recovery and Reinvestment
Act.” Check off the box “American Recovery and Reinvestment Act” in the Science Code
section of the eIS. The Science Code section is found under “General Project & Sponsor Data
Section when completing the eIS.
2.
For these applications, follow the guidelines for the NIH RFA posted on-line.
3.
NIH has designated at least $200 million for a new initiative called the NIH Challenge Grants
in Health and Science Research (see RFA http://grants.nih.gov/grants/funding/challenge
award/)
PLEASE NOTE: The due date for submission of this RFA is April 27, 2009.
4.
Applications must be submitted in electronic format through Grants.gov.
5.
See suggested Institutional boilerplate at the end of this document.
REMINDER: New applications are due in ORA five business days prior to deadline. It is
especially important for investigators to comply with this policy, due to
anticipated heavy volume and recent problems with the Grants.gov server
overload.
E. Guidelines for NIH Summer Administrative Supplements
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-060.html
(Follow the Guidelines for Administrative Supplements in B above, as well as the Agency Specific
Instructions).
April 2, 2009
Johns Hopkins Medicine Boilerplate Text:
Use any part as you wish in competitive ARRA Applications
Part I: For Inclusion in Abstract Section
Every year Johns Hopkins Institutions directly generate about $10 billion in economic activity in the
State of Maryland, a 43% increase from the $7 billion generated in 2002 and the equivalent of one of
every twenty-four dollars in the state’s economy today. In 2008, Johns Hopkins Institutions provided
45,000 jobs and created 700 new jobs each year since 2002. Directly and indirectly Johns Hopkins
Institutions support more than 100,000 jobs in Maryland, one of every 29 in the state. In Baltimore
City alone Johns Hopkins directly and indirectly supports 60,000 jobs, or 16.7 % of all City
employment. This application will create or retain [NUMBER] jobs.
Part II: For Inclusion at Beginning of Research Plan Section
Johns Hopkins Medicine operates a fully integrated health sciences system consisting of a jointly
managed School of Medicine and Health System. Hopkins is recognized nationally and
internationally as a leader in the creation and translation of new knowledge and therapies to
improve human health, the training of future scientists and science leaders and the delivery of stateof-the-art health care. Johns Hopkins has earned more federal grant awards, including awards from
NIH alone, than any other University for more than seventeen years.
Research at Johns Hopkins includes an ever growing regional network of collaborating institutions,
companies and economic development initiatives. Hopkins is a partner in many science career
programs that ensure preparation and interest in science careers by local high school and college
students and graduate students, providing a ready source of new qualified staff. The stability and
desirability of Hopkins employment make it a very competitive and desirable employer in the region.
Johns Hopkins has organized itself to quickly and effectively utilize the potential funding from NIH
consistent with the American Recovery and Reinvestment Act of 2009 (ARRA) goals and objectives.
These initiatives include not only proposal preparation but also revised human resource, facilities
development and purchasing policies and procedures and a commitment to report effectively on our
progress in meeting the ARRA milestones.
Part III: Application-Specific Language to be Developed by Each Investigator
The purpose of the American Recovery and Reinvestment Act of 2009 is to preserve and create jobs,
and for NIH awards to promote economic recovery by spurring advances in science and health.
Each application should include a section highlighting:
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Number of jobs created or preserved and
Other economic development benefits to third party suppliers and collaborators,
A commitment to complete the project objectives by Oct 2010, and
Acknowledgement of rigorous (quarterly) reporting requirements
April 2, 2009