Vital Statistics with School Performance Indicators (Principal/President)
Draft
Samples - Food For Thought
Much more work is needed on this document in order to set credible indicators but this is a start.
Drafted by S Guptill, Southern Asia Pacific Division Director of Education, 2005
AAA Accreditation (*1 required)
AAA Term of Accreditation in years (3 or > normal) check annually
Unacceptable: Not accredited or offering programs that are not accredited
Acceptable:
3 or > years of accreditation
Exceptional:
5 year accreditation
*Percent of AAA recommendations fulfilled (>90% normal) check monthly
Unacceptable: < 70% full completed
Acceptable:
70-80% of recommendations fully completed or fulfilled
Exceptional:
90% > of recommendations fully completed or fulfilled
Spiritual /Philosophy (*2 required)
*The number of students from Adventist homes (> 65% normal if not mission school status). Check annually.
Unacceptable: <65%
Acceptable:
65-75%
Exceptional:
>75%
*Academy: Students from non-Adventist homes baptized each year (20% per year normal) chk quarterly
Unacceptable: <20%
Acceptable:
>19%
Exceptional:
>25%
*Mission school: Students voluntarily taking Baptismal classes outside school requirements (25% per year normal)
Check quarterly
Unacceptable: <10%
Acceptable:
>10%
Exceptional:
25% or >
Baptized students from Adventist Homes (100% by senior year normal) Chk quarterly
Unacceptable: <95% Baptized
Acceptable:
85-95% Baptized
Exceptional:
95-100% Baptized
Students rate spiritual atmosphere on campus as having a positive influence in their lives; – check annually
Unacceptable: <65%
Acceptable:
65-85%
Exceptional:
85% or >
Financial (*3 required + 3 more )
*The working capital is % (>100% normal) check monthly
Unacceptable: <100% or >200%
Acceptable:
100% to 200%
Exceptional:
125% to 200%
*The liquidity % (>100% normal) check monthly
Unacceptable: <100% or >200%
Acceptable:
100% to 200%
Exceptional:
125% to 200%
Southern Asia Pacific Division, Draft 2005, edu@ssd.org
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*The student accounts receivable Check monthly
Unacceptable: > 7% of the total student fees and expenses
Acceptable:
< 5% of the total student fees and expenses
Exceptional:
<3% of the total student fees and expenses
Faculty paid on SSD approved union wage scale following and factor check annually
Unacceptable: < approved wage factor or different scale
Acceptable:
Follow approved scale and factor faithfully for this school year
Exceptional:
Follow approved scale and factor faithfully for this school year and past 2 years
The current academy enrollment (>350 normal) check annually
Unacceptable:
< 275
Acceptable:
>275
Exceptional:
350 or more
The Student/Faculty & Staff FTE Ratio is (25/1 normal) check quarterly
Unacceptable:
<20:1 or > 35:1
Acceptable:
20:1 to 35:1
Exceptional: 25:1 to 30:1
Operating gain per year (inflation + recovery + growth : normal) Check annually
Unacceptable: No gain or less than inflation
Acceptable:
inflation + recovery + 3% growth
Exceptional:
inflation + recovery + 5% growth
Aged Student account receivables (aged < 2 years after leaving school) check annually
Unacceptable: No aging, write off policy or > 3 years
Acceptable:
Policy and practice of write off after 2 years or provide for equal doubtful debts
Exceptional:
Acceptable level plus collection system of letters and contacts outstanding results
Accounts payable: Given in percent of total monthly expenses Check monthly
Unacceptable: >5% outstanding after 1 month
Acceptable:
<5% outstanding after 1 month
Exceptional:
<1% of outstanding after 1 month
GCAS Audit opinion (Clean opinion normal) check annually
Unacceptable: Unable to give an opinion or qualified opinion
Acceptable:
Clean opinion for this year including policy compliance
Exceptional:
Clean opinion for past 3 years including policy compliance
Percent of total salaries and benefits paid by tuition ____ (>70% normal) check annually
Unacceptable: <70%
Acceptable:
70% - 100%
Exceptional:
100%
Tuition increase percent (yearly inflation plus recovery plus growth plus charity- normal) check annually
Unacceptable: < inflation and school charity & scholarships
Acceptable:
yearly inflation plus recovery plus growth plus charity
Exceptional:
increases yearly for past 3 years according to inflation charity with no need of recovery
Workers school accounts (fully settled each month- normal) check monthly
Unacceptable: Not settled by the end of the month
Acceptable:
Settled by the end of the month
Exceptional:
Policy and practice of settlement by the end of the month for past 3 years
Southern Asia Pacific Division, Draft 2005, edu@ssd.org
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Student Monthly Tuition & Fees for secondary school – still needs rational and norms - check annually
Unacceptable:
<10% of the wage factor
Acceptable:
10% of the wage factor
Exceptional:
10-12% of the wage factor
Buildings and Equipment Depreciation
Unacceptable: No depreciation schedule; no funding for depreciation
Acceptable:
Depreciation schedules for each building and equipment with consistent partial funding
Exceptional:
Acceptable level with building & equipment funding program for past 3 years
Retirement for faculty and staff
Unacceptable: Not fully funding retirement
Acceptable:
Fully funding retirement
Exceptional:
Fully funding retirement for past 3 years
Physical Plant (*2 required + 1 more)
*Paint, windows, plaster/concrete, lights (no visible repairs needed normal) check quarterly
Unacceptable: Visible repairs needed in several areas
Acceptable:
No major visible repairs needed
Exceptional:
Systematic plan with scheduled painting and maintenance of each building and room.
*Landscaping and grounds (well groomed free of trash normal) check monthly
Unacceptable: Visible trash, uncut lawns or untrimmed bushes
Acceptable:
Well groomed campus
Exceptional:
3 year reputation for groomed campus with attractive flowers and student participation.
Classrooms, dormitories, library, laboratories, faculty homes (meet school needs normal) check annually
Unacceptable: Urgent need for better or more facilities
Acceptable:
Buildings and equipment meet school needs and contribute to school mission
Exceptional:
Master plan with capital budget for meeting future campus facility needs.
Restrooms and sanitation (clean and free of smell normal) check monthly
Unacceptable: Unpleasant odor, water leaks, broken or out of order facilities
Acceptable:
Clean, odor fee, well maintained facilities
Exceptional:
Hotel standards as example for student’s personal pride
Concrete and Plaster walks and walls
Unacceptable: Visible cracks, holes or broken areas
Acceptable:
All cracks and holes repaired
Exceptional:
Areas of major repairs are resurfaced to look like new
Administration - Board, Administration, Planning, Directing, Personal relations (* 2 required + 1)
*Strategic plans are made and reviewed (board review annually normal)
Unacceptable: No comprehensive plan, no board planning or vote.
Acceptable:
Strategic plans addressing issues in this document are developed, approved and acted on.
Exceptional:
Strategic plans made and fulfilled over the past 3 years addressing vital statistics
*Vital Statistics are reported (reported by 14th of the month)
Unacceptable: no report or after the 14th of the month
Acceptable:
received on or before the 14th of the month
Exceptional:
received on or before the 14th for last 9 months
Vital statistics monitored (Board reviews monthly and sets goals normal)
Unacceptable: No figures gathered for vital statistics
Acceptable:
Board and Administration reviews figures monthly and sets goals normal
Southern Asia Pacific Division, Draft 2005, edu@ssd.org
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Exceptional:
Admin. tracks figures monthly with graphs; board provides incentives for performance
Administration provides school phone and email/fax for consistent communications - check annually
Unacceptable: No permanent phone in the name of the school; email not answered 3x per week
Acceptable:
School phone answered before 4 rings, message for when out of office. Email:
Exceptional:
School phone, fax, email, web; quick reply to each.
Administration maintains financial, student and faculty records and files safely and accurately.
Unacceptable: Records not kept private or secure. No backup or provision for fire or loss.
Acceptable:
Records kept in locked, fire proof safe with backups in off-campus safe
Exceptional:
Well-organized files in neat cabinets well secured and backed up.
Board, faculty, and constituency are generally happy with the leadership
Unacceptable: Concern and dissatisfaction with leadership commonly expressed in surveys
Acceptable:
General satisfaction for leadership of administration in surveys
Exceptional:
Enthusiasm and appreciation expressed for leadership in surveys
Administration, faculty and students have positive relationships
Unacceptable: Concern and dissatisfaction relationships commonly expressed in surveys
Acceptable:
General satisfaction with relationships expressed in surveys
Exceptional:
Enthusiasm, appreciation and loved expressed about relationships in surveys
Academic- Faculty, Programs, Policy, Library, instructional support, equipment (* 2 required + 1)
*Teachers are Adventist Certified (>90% normal) check annually
Unacceptable: <90%
Acceptable:
90% or more
Exceptional:
95% or more
Union approved textbook (100% normal) check annually
Unacceptable: Some textbooks are not on the union approved textbook list
Acceptable:
Every textbook is on the union approved list
Exceptional:
All approved pus active in finding or developing new syllabi for Adventist schools
SSD Bible textbooks with teacher’s edition (every class and student normal)
Unacceptable: Not using all SSD books or not one for every child
Acceptable:
Using all books with teacher’s manuals – copies for every child
Exceptional:
Translation of books into language of children and printed and used;
Adapting for religious and cultural backgrounds of students with approval from SSD;
Faculty evaluations by administration (2 times/yr normal)
Unacceptable: No forms, no regular evaluations, no record of past evaluations
Acceptable:
Evaluation forms available to teacher, Done 2x per year, discussed, signed and filed
Exceptional:
Student, peer and administrative evaluations all done with positive improvement results.
*Approved course outlines and lesson plans with IFL (Every subject for 3 yrs normal)
Unacceptable: Outlines and lesson plans not done or reviewed by administration
Acceptable:
Outlines done the first week of school, Lesson plans approved weekly, includes IFL
Exceptional:
Acceptable level plus review by peers for additional suggestions
Library (*2 required +1)
*Trained librarian (half time or > normal)
Unacceptable: < 2 library classes
Acceptable:
Library degree: BA, Master or AIIAS
Exceptional:
Pass national examination for librarian or equivelant
Southern Asia Pacific Division, Draft 2005, edu@ssd.org
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*Percent of total salaries and benefits spent on library acquisitions last year (>3% normal) check monthly - prorate
Unacceptable: < 3% of total school budget – not including major industries
Acceptable:
3% - 4% or more
Exceptional:
>4%
New library titles added each month (1 per 5 students normal)
Unacceptable: < 1 per 5 students
Acceptable:
1 per 5 students
Exceptional:
> 1 per 5 students
Active student reading program (3 books per month per student normal)
Unacceptable: No student reading program
Acceptable:
Student personal reading program; > 50% of students reading 3 books per month
Exceptional:
Acceptable level plus > 70% student participation
Student Services – (* 2 selected + 1)
Policy, handbook, dorms, food service, advising, social, student government & publications
Dorms provide an orderly, neat, safe, spiritual home away from home (qualified dean normal)
Unacceptable: Dean not qualified because of age, people or leadership skills,
Acceptable:
experienced, organized, loved,
Exceptional:
Mentoring
Food service is consistent with Adventist values relating to eating between meals, junk food, vegetarian meals, and
balanced diet (directed by qualified nutritionists normal)
Unacceptable: Meal plans not approved by dietitian; Non vegetarian meals,
Acceptable:
Meal plans approved by dietitian to ensure balanced vegetarian meals
Exceptional:
Food director is graduated dietitian with experience in vegetarian food service
*Social activities planned with student leadership opportunities. (Clear guidelines and supervision normal)
Unacceptable: No written guidelines or direct supervision for music, program content or dress.
Acceptable:
Carefully developed and approved guidelines enforced by faculty sponsors;
Exceptional:
Students eagerly adopting guidelines as personal values while planning outstanding
activities and program
Students assigned an advisor who makes personal appointment each term with students and is available for needs
other times. (Every student normal)
Unacceptable: No personal advisement program for students each term
Acceptable:
All students are assigned a faculty advisor who meets with them privately each term
Exceptional:
Acceptable level plus trained counselor/career guide is available for students needs.
*Student Handbook or Bulletin clearly explains academic, attendance, and other policies (One for every student
normal)
Unacceptable: Some students do not have a copy; not updated or complete
Acceptable:
Carefully developed with policies and student responsibilities; every student has one
Exceptional:
So complete and well-done students appreciate it for its helpfulness in info.
External Relations- Alumni, parents, church, community (* 2 required + 1)
*Alumni mailing list by graduating class (current addresses maintained normal)
Unacceptable:
No list with current addresses arranged by year
Acceptable:
Alumni list by year with >50% of the addresses current
Exceptional:
>70% of the addresses current
Southern Asia Pacific Division, Draft 2005, edu@ssd.org
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*Church visits for recruiting and promotion (2 per month normal)
Unacceptable: Only an occasional church visit by school personnel
Acceptable:
Systematic church visitation plan with student participation
Exceptional:
Acceptable level plus: appointed church representatives to follow up interests and
provide info and materials.
School paper for alumni and friends donors (4 times per year normal)
Unacceptable: No school paper or not circulated to alumni and donors
Acceptable:
Quarterly paper sent to alumni mailing list with stories about school and alumni projects
Exceptional:
Acceptable level plus students have major role in paper development
Homecoming annually- date (same weekend with honor classes normal)
Unacceptable: No regular homecoming
Acceptable:
Annual homecoming with special alumni activities
Exceptional:
Highlight of the year, time for major gifts, great programs by alumni and students; special
classes honored.
Home and school association (meets monthly normal)
Unacceptable: No regular meeting; no clear guidelines for purpose; no projects
Acceptable:
Meetings at least 5 times a year; school improvement projects; parent seminars
Exceptional:
Acceptable level plus operating strongly for 3 years with records of accomplishments
Community service project (2 per year normal)
Unacceptable: Little contact or contribution to community – only take not give
Acceptable:
School actively nurtures community involvement with at least 2 projects a year
Exceptional:
School has a reputation as a provider of service to the community for 3 years or more
Southern Asia Pacific Division, Draft 2005, edu@ssd.org
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