AP1F-5
Writing a Thank-You Note, Letter, or Email
When someone helps you, it is courteous to say thank you by writing a thank-you note or letter.
Brainstorm three reasons you might send someone a thank-you note. Then discuss your ideas with a
partner:
1. ____________________________
2. ____________________________
3. ____________________________
Thank-yous can be a typed letter, a handwritten note or an email.
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Typed letters are the most formal.
Handwritten notes are more personal.
E-mail is appropriate when you have been using email to communicate with the person that
you want to thank. (However, letters or notes are best because they take more effort and
time.)
Things to remember when sending a thank-you note:
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Send your interview thank-you note as soon as possible after the interview, preferably
within 24 hours.
Only handwrite your interview thank-you note if you have legible handwriting, otherwise
type it.
Choose plain good quality stationery with matching envelopes.
Be short and to the point.
Read the example thank-you note.
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Pay attention to the form of the note.
How does the writer address the recipient?
How does the writer express gratitude? (Notice the writer talks about the past and the
future!)
How does the writer close and signoff?
How is the envelope addressed?
Use this example to write your thank-you note. Remember to proofread!
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Check your spelling.
Check your grammar.
Check your punctuation and capitalization.
Check your form. Does it look like the example?
TLC Project 2010 – Permission granted for classroom use only
AP1F-5
Your Name
123 Your Address
City, State Zip
Your Email
July 12, 2016
Ms. Alissa Agnello
North Seattle Community College
9600 College Way North
Seattle, WA 98103
aagnello@sccd.ctc.edu
Dear Ms. Agnello:
Thank you so much for taking time from your busy schedule to meet with me on Tuesday. It
was very helpful to me to learn so much about North Seattle Community College’s
Nanotechnology program. I appreciate your explaining the nanotechnology field and the career
opportunities for students in your program.
Based on what I learned from my visit and research using the websites that you recommended,
I am very interested in taking the certificate program in the future. I will be able to begin the
program after I finish my ESL classes this quarter.
Thank you again for your generous help and for your time.
Sincerely,
Jose Talvera
Jose Talvera
TLC Project 2010 – Permission granted for classroom use only