UWS POSITION STATEMENT
POSITION DETAILS:
Position Title:
Casual Education Support Services Staff
(Scribes, Readers and Individual Exam Arrangements
Supervisors)
HEW Level:
Establishment No:
School/Office:
Disability Services, Student Support Services
Division:
Pro Vice-Chancellor (Students & International)
Corporate Strategy and Services
CONTEXT:
The Disability Service operates within Student Support Services. The Disability
Service is responsible for the provision of ‘reasonable adjustments’ to enable
students with a disability or health condition to complete their studies. Reasonable
adjustments include the provision of exams in accessible format, examination
supervision and practical academic assistance during exams. The work of the
Disability Service is underpinned by the Disability Discrimination Act (1992) and the
Educational Standards (2005).
PURPOSE/MAJOR RESPONSIBILITIES:
Scribes, Readers and Individual Exam Arrangements (IEA) Supervisors attend
scheduled examinations and provide support to students with disabilities across a
range of examinations.
REPORTING RELATIONSHIPS:
Scribes, Readers and Individual Exam Arrangements (IEA) Supervisors liaise with
the Assessment and Graduation Unit and UWS Disability Support and report to their
employer (external agency).
Scribes, Readers and Individual Exam Arrangements (IEA) Supervisors are required
to report all concerns with their duties to the Assessment and Graduation Unit and
their employer in a timely manner.
SCOPE:
Scribes, Readers and Individual Exam Arrangements (IEA) Supervisors play a vital
role in ensuring students are provided with appropriate support for undertaking
examinations. Staff are required to work independently as directed.
Staff may be allocated the following tasks as directed:
-
Assist with supervising, scribing and reading in exams
Reporting and documenting incidents occurring during examinations
Training:
Before commencing employment Scribes, Readers and Individual Exam
Arrangements (IEA) Supervisors will be provided with mandatory online training in:
-
Provision of Exam Supervision
Role of a Scribe
Role of a Reader
KEY FUNCTIONS/RESPONSIBILITIES/DUTIES:
1. Complete Online training sessions prior to commencing duties.
2. Adhere to all policies and procedures as detailed in the Individual Exam
Arrangements (IEA) Manual for Scribes, Readers and Exam Supervisors.
3. Be punctual in attending scheduled timetabled examinations 20 minutes prior to
the commencement of the examination.
4. Check that all examination adjustments are implemented as specified on the
student’s Academic Integration Plan (AIP).
5. Alert the Exam Centre immediately of concerns relating to the implementation of
examination adjustments, suspected student misconduct or irregularities during
the exam. Specify details of events on the Formal Examination – Incident Report
as required.
6. Ensure confidentiality is maintained.
7. The primary duties of each role are as follows:
Scribe
 The principal task of the scribe is to write down or type the dictated answers
of the student during the exam.
Reader
 The role of the reader is to work one-on-one with the student to read all
written exam material.
Exam Supervisor
 The primary role of the exam supervisor is to supervise the exam and make
sure that the exam environment is maintained until the exam has been
completed.
 The supervisor is required to make sure that the individual exam adjustments
stipulated in the student’s Academic Integration Plan (AIP) are implemented
during the exam.
 The exam supervisor is required to ensure the student does not receive any
assistance other than what has been authorised on the student’s AIP.
SELECTION CRITERIA:

Proficiency with the English language, demonstrating a high standard of written
expression and reading skills.

Capacity to record notes for specialty subjects and various subject areas.

Demonstrated proficiency in interpersonal communication skills, including the
ability to liaise with students, academics and support staff.

Demonstrated proficiency in computer literacy and experience in standard
computer desktop software.
Date Position Statement Last Reviewed: June 2013
Date Position Statement Last Classified: