WESTERN SYDNEY UNIVERSITY
Promotion Application Template 2016
Promotion to Level B, C or D
(Please refer to the Policy, Procedures, Application Guidelines, Appendix and Expanded
Descriptors before completing)
Only this electronic application in Microsoft Word format should be submitted: no hard copy
or separate attachments.
Have you consulted with your Dean or Director prior to this submission?
Are you in a research or teaching focused role?
Yes / No
Yes / No
Section A
Cover Sheet – Personal Details
Title:
First Name:
Surname:
Male/Female:
School/Institute:
Campus:
Staff Number:
Home postal address:
This is the address used for
Your advice letter
Suburb:
Postcode:
extension number:
Mobile number:
Email address:
2016 Promotion Application Template, B, C & D
1
Promotion Level Sought:
Doctoral qualifications – date of award and institution:
Disciplinary or interdisciplinary area:
Do you have a current, signed workload agreement?
Yes/No
Title/Category of current appointment (eg Lecturer,
Research Fellow, etc)
Have you participated constructively and in good faith
in the Academic Performance Planning and Review
process?
Yes/No
Date of academic appointment at this University and
level:
Level of current appointment and date attained:
(Please delete whichever does not apply)
Date tenure granted OR commencement and
completion date of contract, OR completion date of
probationary period:
Referees (see policy for requirements).
Referee 1
Name:
Position:
Full postal address:
Email address:
Telephone number:
Please provide specific information (to a maximum of 100 words) to enable Promotion Committee members
to assess the expertise and disciplinary standing of your nominated referees.
2016 Promotion Application Template, B, C & D
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Referee 2
Name:
Position:
Full postal address:
Email address:
Telephone number:
Please provide specific information (to a maximum of 100 words) to enable Promotion Committee members
to assess the expertise and disciplinary standing of your nominated referees .
Referee 3
Name:
Position:
Full postal address:
Email address:
Telephone number:
Please provide specific information (to a maximum of 100 words) to enable Promotion Committee members
to assess the expertise and disciplinary standing of your nominated referees .
2016 Promotion Application Template, B, C & D
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Independent Assessors (For Promotion to Associate Professor only): please advise if you
have people whom you would not wish the University to approach as an independent
assessor of your work, along with justification for this request.
Name of possible assessor Justification
Academic Qualifications (from most recent): please list in CV format
Year
Qualification and Institution
Employment History (from most recent): please list in CV format, including position title,
employer name and dates
Dates
Position Title and Employer
Equity Considerations: Are there any relevant personal considerations of significance, and their impact, to
which the Committee should have regard to in relation to your application. Applicants are invited to provide a
brief personal statement on any relevant personal considerations of significance, that have occurred in the last
five (5) years, that will facilitate an assessment of their achievements relative to opportunity relevant to their
application. (eg family responsibilities, a temporary or permanent disability, relevant cultural expectations or
circumstances, periods of part-time work and or absences due to ill-health or injury).
(1/2 – 3/4 page max)
2016 Promotion Application Template, B, C & D
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SECTION B
NB: To save space you may delete any of the instructional information (with the exception of
major headings) contained in this template.
CASE FOR PROMOTION
Before completing this section please make sure you have familiarised yourself with the
Western Sydney University Promotion Policy, Procedures and Guidelines and all associated
documents.
Instructions:
 The Case for Promotion must not exceed 4,000 words (including tables, graphs,
pictures, etc) in length. If this limit is exceeded the Committee will only read the first
4,000 words.
 Please use:
- black 12 point Calibri font;
- on-line equivalent of single sided A4 paper;
- single line space;
- page numbers.
 Do not alter the margins.
In presenting the case for promotion, each of the fields of achievement, (a), (b), (c) must be
addressed in the following format:
(i) Specify which particular criterion area or areas you wish to be considered for
promotion eg for (a), Achievement in Research and Development, including engaged
research, and/or Research Leadership and/or Research-based Professional
Consultancy Activities, you might specify Research-based Professional Consultancy
Activities.
(ii) Indicate for each field of achievement the basis on which this criterion is to be
considered by deleting whatever is not applicable: i.e. outstanding / meritorious /
satisfactory.
(iii) For each field of achievement, provide a statement/narrative of major achievements,
impact or contributions (refer to the Guidelines, beginning p.4 – Handy hints for
writing the case for promotion).
N.B. Evidence of the initiation or undertaking of successful entrepreneurial activities on
behalf of the University is admissible to support a case for promotion if they have been
registered with this University. While such activities may not fall clearly into any one of
the fields of attainment listed below, you should include any relevant evidence under
the field to which it seems, in the light of the activity involved, most appropriate. In
presenting your case, you are advised to use a format including tabulated information
that is similar to that contained in this template.
2016 Promotion Application Template, B, C & D
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(1) Achievement in Research and Development, including engaged research and /or
research leadership and/or research-based professional consultancy activities
Criterion area/s:
OUTSTANDING
MERITORIOUS
SATISFACTORY
Start statement here:
(2) Achievement in Teaching and Learning, including engaged teaching, and/or curriculum
development and/or educational leadership and/or student learning development
Criterion area/s:
OUTSTANDING
MERITORIOUS
SATISFACTORY
Start statement here:
___________________________________________________________________
(3) Achievement in Leadership, Service and Engagement, including institutional leadership
at this University, and contributions to higher education and other sectors, the relevant
profession or academic discipline, and communities in Australia or overseas
Criterion area/s:
OUTSTANDING
MERITORIOUS
SATISFACTORY
Start statement here:
___________________________________________________________________________
THE LIMIT OF 4,000 WORDS ENDS HERE
Significant publications
You must also nominate here up to five works in your publication list that you regard as
significant and provide a short comment explaining their significance and impact. Please do
not simply provide a summary of the content of the publication. Please also indicate the
‘standing’ of the publication, ie the impact factor, reach to the profession and why it was the
best place to publish.
Your nominated referees will be asked to comment on the significance of these publications.
If your work is collaborative, please indicate your percentage contribution.
For those applying for Associate Professor: Three (3) copies of each of the five works cited
should be made available to the Promotions Coordinator for independent assessor review,
within one week of your application submission. These publications can be submitted
electronically to promotions@westernsydney.edu.au or posted to the Promotions
Coordinator, Bld AE, Werrington North.
2016 Promotion Application Template, B, C & D
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SECTION C
Appendices
You are required to provide quantitative information against each of the attainment fields. If
you believe there are some headings that are inappropriate, please change them to suit your
particular promotion situation. It is not expected that you will complete every table or
provide all the lists requested, so please delete areas not relevant to you. If you have
difficulty in using the tables, the quantitative information may be provided in an equivalent
format.
APPENDIX 1:
Field of achievement (1) Achievement in Research and Development,
including engaged research and/or research leadership and/or researchbased professional consultancy activities:
(i) Quantitative summary of Research (or equivalent) activity: please complete as relevant,
Tables 1 - 3 below. Headings can be changed to suit the particular aspect of the criterion
you wish to be considered eg Professional Consultancy Activities.
TABLE 1A: Summary of Successful Research Grants/Funding over the last 5 years or since
your last promotion or since your appointment at this University
Project Title
Funding
Agency
(eg ARC,
this
University
)
Year
Awarded
Completed?
Y = yes
N = no
Funding
Received
$$
Your %
Contribution, if a
team submission.
Were you chief
investigator (Y/N)?
*No.
Publications (or
equivalent)
related to the
grant
* if relevant
TABLE 1B: Summary of additional Research Grants/Funding received over the course of
your career
Project Title
Funding
Agency
(eg ARC,
this
University
)
Year
Awarded
Completed?
Y = yes
N = no
Funding
Received
$$
Your %
Contribution, if a
team submission.
Were you chief
investigator (Y/N)?
*No.
Publications (or
equivalent)
related to the
grant
* if relevant
2016 Promotion Application Template, B, C & D
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Note: You may also wish to indicate in Table 1C below the number of unsuccessful
grant/funding applications you have submitted over the last 5 years or since your last
promotion or since your appointment at this University.
TABLE 1C: Summary of Unsuccessful Research Grants/Funding sought over the last 5 years
or since your last promotion or since your appointment at this University
Project Title
Funding Agency
(eg ARC, Western
Sydney
University)
Year
Requested
Funding
Requested
$$
Your %
Contribution, if a team
submission. Were you chief
investigator (Y/N)?
(ii) Publication Summary (or equivalent eg exhibitions): When completing Table 2 please
use the HERDC categories most relevant to your work eg Authored Research Books =
Category A, Authored research Chapters = Category B, Published Plays = Cat J1. A full
listing is available on the Office of Research Services web page:
http://www.westernsydney.edu.au/research/researchers/destpublications
Please note that works accepted for publication but not published before the closing
date for applications may be included in the publications list if they are marked as such.
You are required to demonstrate the quality and significance of any such publications
and evidence of acceptance by the journal or publisher will need to be provided to your
Dean or Director for endorsement and submission to the Promotions Coordinator
before the relevant Promotions Committee meets.
TABLE 2: Summary of Research Publications
HERDC Categories
Total No.
Publications
A
B
etc
Total since
appointment to
current level / past
5 years
Prior career total
Overall total
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Please complete Table 3, using the following headings:
Patents
International/national/state government reports
Articles in Professional journals, etc
Consultancy reports (please note that consultancies will only be considered if they have
been conducted through this University)
Unpublished conference papers or presentations
Other (eg Western Sydney University reports) – please specify
TABLE 3: Summary of Other Research Related Publications
(Example Patents)
(Example Reports) (state)
Total No.
Total since
appointment to
current level/past 5
years
Prior career total
Overall total
Table 4: Research Publications: Please add to this table a full listing of the publications,
creative works etc mentioned above in Tables 2 & 3. Where appropriate, include citation
data from the relevant citation index for each publication, excluding self-citations.
If the work is collaborative, please indicate your percentage contribution.
Note: You are required to use a conventional referencing system (eg APA), which includes
page numbers and to provide, where possible, ISSN references. Mark clearly items that have
not been published or are “in press”.
Please differentiate between conference papers published as proceedings that were refereed
pre-conference (eg as an abstract) and papers that were refereed and accepted postconference.
TABLE 4: Research Publications
Item
Publication
2016 Promotion Application Template, B, C & D
%
Contribution
9
APPENDIX 2:
Field of achievement (2) Achievement in Teaching and Learning, including
engaged teaching, and/or curriculum development and/or educational
leadership and/or student learning development
(i)
Table 5: Overview of Learning and Teaching Responsibilities. In the table below, please
add details of your learning and teaching responsibilities, which include the name of
unit taught and degree title(s), year(s) and session(s) taught, unit level, number of
students in the class and your role (eg lecturer, tutor, unit coordinator).
TABLE 5: Overview of Learning and Teaching Responsibilities
Unit
Degree(s)
Year(s)/
Sessions
taught
Unit
Level
No. of
Students
Academic
Role
(ii) Teaching Effectiveness: Please complete Table 6 below to summarise teaching
evaluations in terms of the methods used, results obtained, and actions taken as a
result. Include data relating to teaching of all units in the five years immediately prior to
the application for promotion. Student Feedback on Teaching (SFT) survey results
should be included for all nine scales. Student Feedback on Unit (SFU) survey data may
be supplied in Table 9.
TABLE 6: Teaching Effectiveness
Unit name
and number
Teaching
session and
year of
evaluation
Source of
evidence, and
number of
respondents
Unit level
* (see
below)
Instrument or
process used
Results (Student Feedback on
Teaching survey results need to be
distinguished by each of the 9 SFT
scales)
Student
Feedback on
Teaching (SFT)
survey
SFT scales 1 – 9
Other
(eg peer review,
other
evaluation
instruments)
2016 Promotion Application Template, B, C & D
Mean
Score
Learning/academic
value
Staff member’s
enthusiasm
Organisation/clarity
Group interaction
Individual rapport
Breadth of coverage
Examinations/grading
Assignments/readings
Overall rating
Summary of feedback
10

1 = first year undergraduate
2 = second year undergraduate
3 = third year undergraduate
4 = fourth year undergraduate
5 = postgraduate coursework
Unit
level
Applicants are strongly encouraged to use this table to indicate how you have responded to student and peer
feedback.
(iii) Nominations and or Awards for Teaching: Please list below in Table 7 any awards (or
nominations) received for excellence in teaching and learning.
TABLE 7: Nominations and or Awards for Teaching
Title of
Eligibility
Year
Award/
requirements
Nomination
Awarding Body Official Reason Award Granted (max
100 words)
(iv) Funding/Grants for Teaching Development: Please complete (as appropriate) the
Tables below.
TABLE 8A: Summary of Successful Funding/Grants for Teaching Development over the last
5 years or since your last promotion or since your appointment at this University
Project Title
Funding Agency (eg
OLT, Western
Sydney University)
Year
Awarded
2016 Promotion Application Template, B, C & D
Completed Funding
Y = yes
Received
N = no
$$
Your %
Contribution,
if a team
submission.
Were you
chief
investigator
(Y/N)?
*No.
Publications (or
equivalent)
related to the
grant
11
TABLE 8B: Summary of additional Funding/Grants for Teaching Development received over
the course of your career
Project Title
Funding Agency (eg
OLT, Western
Sydney University
Year
Awarded
Completed Funding
Y = yes
Received
N = no
$$
Your %
Contribution,
if a team
submission.
Were you
chief
investigator
(Y/N)?
*No.
Publications (or
equivalent)
related to the
grant
Note: if relevant, you may also wish to add in Table 8C a summary of unfunded teaching
development projects. Please indicate if you were given time release to complete the project
or if it was completed while undertaking an Academic Development Program (ADP, PDP, PEP
or ASL) etc.
TABLE 8C: Summary of unfunded teaching development projects
Project Title
Funding Agency
(eg OLT, ALTC,
Western Sydney
University)
Year
Requested
Funding
Requested
$$
Your %
Contribution, if a team
submission. Were you chief
investigator (Y/N)?
(v) Table 9: Curriculum Development: In the table below, please add details of your
contribution to curriculum development. In particular provide the names of new and existing
(please specify which) units/courses you have been involved in or contributed to developing,
the name of the degree program, the year developed and your role (eg Director of Academic
Program, Academic Course Advisor or Unit Co-ordinator). SFU data should be provided
where appropriate.
Note: Summary should focus on the past 5 years or since your last promotion or since your
appointment at this University, whichever is the lesser period. If appropriate, include any
significant contributions to curriculum development over the course of your career.
TABLE 9: Curriculum Development
Year
New or
Unit or Course
developed
Existing
Developed
2016 Promotion Application Template, B, C & D
Course (if Unit
Development)
Your role in this
development
12
(vi) Contribution to the scholarship of Learning and Teaching: Please complete Tables 10
and 11 below.
TABLE 10: Summary of Publications related to the Scholarship of Learning
Type of
Publication
Summary of Scholarship of Learning
and Teaching Publications over the
last 5 years or since your last
promotion or since your
appointment at this University
No.
International
No. National
No. Local
eg (this
University)
Summary of additional Scholarship of
Learning and Teaching Publications over
the course of your career
No.
International
No. National
No. Local
eg (this
University)
Text Book
Conference
Proceedings
- refereed
Conference
Proceedings
- not refereed
Journal Articles
- refereed
Journal Articles
- not refereed
Web Articles
Other (please
specify)
Total
(vii) Scholarship of Learning and Teaching Publication Details: in Table 10A please provide
details of the publications listed in Table 10. Where appropriate, include citation data
from the relevant citation index for each publication, excluding self-citations.
Note: You are required to use a conventional referencing system (eg APA), which includes
page numbers (including numbers of pages in books), and give, where possible, ISSN
references.
Mark clearly items that have not been published or are “in press”.
Please differentiate between conference papers published as proceedings that were refereed
pre-conference (eg as an abstract) and papers that were refereed and accepted postconference.
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If the work is collaborative, please indicate your percentage contribution.
TABLE 10A: Scholarship of Learning and Teaching Publication Details
Item
Publication
%
Contribution
(viii) Summary of Learning and Teaching Presentations: Please complete Table 11 below to
summarise your key presentations on learning and teaching.
TABLE 11: Summary of Learning and Teaching Presentations
Type of
Presentation
Summary of Learning and Teaching
Summary of additional Learning and
Presentations over the last 5 years
Teaching Presentations over the
or since your last promotion or since course of your career
your appointment at this University
No.
International
No.
National
No. Local
(eg this
University)
No.
International
No.
National
No. Local
(eg this
University)
Conference
Workshop/
Seminar
Guest Lecture
Other (please
specify)
Total
(ix) Learning and Teaching Presentation Details: In Table 11A, please provide details of the
presentations mentioned in Table 11, grouping (as appropriate) as International,
National, Local presentations. The list should indicate type of presentation, title of
presentation, year presented, to whom it was presented and where.
TABLE 11A: Details of Learning and Teaching Presentations listed in Table 11
Type of
Title
Year Presented
To Whom
Presentation
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Where
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(x)
Summary of Research Supervision: Please complete Table 12 below to summarise
your Higher Degree Research and Bachelor (Honours) student responsibilities and
outcomes.
TABLE 12A: Summary of Research Supervision over the last 5 years or since your last
promotion or since your appointment at this University
Supervisory Role
Degree Type
Total No.
Students
Supervised
Total No.
Students
Completed
Total No.
Uncompleted (=U)
Discontinued (=D)
Number of
Sole
Supervision
Number Joint
& your
percentage
contribution
Doctorate
Research Masters
Coursework
Masters –
Research Project
Bachelor
(Honours)
TABLE 12B: Summary of additional Research Supervision over the course of your career
Supervisory Role
Degree Type
Total No.
Students
Supervised
Total No.
Students
Completed
Total No.
Uncompleted (=U)
Discontinued (=D)
Number of
Sole
Supervision
Number Joint
& your
percentage
contribution
Doctorate
Research Masters
Coursework
Masters –
Research Project
Bachelor
(Honours)
Please indicate the number of years that you have had Higher Degree Research (doctoral
and research masters) supervision responsibilities. Number of years =
2016 Promotion Application Template, B, C & D
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APPENDIX 3:
Field of achievement (3) Achievement in Leadership, Service and Engagement,
including institutional leadership at this University, and contributions to higher
education and other sectors, the relevant profession or academic discipline,
and communities in Australia or overseas.
(i)
Table 13, Key Administrative and Leadership Roles: Please add to this table detail of
your key administrative roles including leadership and committee roles (please group
separately). The list should also contain details similar to the example below.
TABLE 13A: Summary of Key Administrative & Leadership Roles over the last 5 years or
since your last promotion or since your appointment atthis University
Key Administrative/
Leadership Role
Responsibilities
Level
ie School (or Institute),
this University
Period of Involvement
eg Feb. 2012 – May 2013
TABLE 13B: Summary of additional Key Administrative & Leadership Roles over the course
of your career
Key Administrative/
Leadership Role
Responsibilities
Level
ie School (or Institute),
this University
Period of Involvement
eg Feb. 2012 – May 2013
Table 13C: Summary of Committee Membership over the last 5 years or since your last
promotion or since your appointment at this University
Name of
Committee
Working Party etc.
Role
eg Chair of Working
Party, Member of
Committee
Level
ie School (or Institute),
College, this University
Period of Involvement
eg Feb. 2012 – May 2013
Table 13D: Summary of additional Committee Membership over the course of your career
Name of
Committee
Working Party etc.
(ii)
Role
eg Chair of Working
Party, Member of
Committee
Level
ie School (or Institute),
College, this University
Period of Involvement
eg Feb. 2012 – May 2013
Table 14: Membership of External Committees/Boards/Task Forces/Editorial
Boards etc: Please add to this table, in CV format, which provides information about
2016 Promotion Application Template, B, C & D
16
the nature of the position/membership (eg Chair, Member, key note speaker), the
duration of the position, the title of the task/project (eg editing 2012 Conference
proceedings) and if involvement was at the international, national or local level.
TABLE 14A: Summary of External Committees, etc, over the last 5 years or since your last
promotion or since your appointment at this University
Nature of position/
Duration of position
Title of task/project
Level
membership
TABLE 14B: Summary of External Committees, etc, over the course of your career
Nature of position/
Duration of position
Title of task/project
Level
membership
(iii) Table 15: Other Relevant Activities: Please list in Table 15 details of other activities not
covered above but which you believe support your case for promotion (eg invitations
to provide expert advice, liaison work with the Community including schools).
TABLE 15A: Summary of other activities, over the last 5 years or since your last promotion
or since your appointment at this University
Nature of activity
Duration of activity Title of activity/task/project
Level
TABLE 15B: Summary of other activities over the course of your career
Nature of activity
Duration of activity Title of activity/task/project
2016 Promotion Application Template, B, C & D
Level
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Please send your application in electronic Microsoft Word format to the Promotions
Coordinator of the Promotions Committee – email: promotions@westernsydney.edu.au by
the advertised closing date, with a copy to your Dean or Director and Academic
Supervisor.
Those applying for Associate Professor should then also send, preferably in electronic format, your
three (3) copies of each piece of work cited as significant in fields nominated as distinguished to
the Promotions Coordinator, HR Strategy and Services, Bld AE, Werrington North within 1 week of
applications closing.
___________________________________________________________________
Please note:
1. You must provide evidence to verify the information contained in this application, (e.g.
publications, research grants, consultancies etc.) to your Dean or Director at the time
of submission of your application.
2. Make sure you have included succinctly all relevant information.
2016 Promotion Application Template, B, C & D
18