Lee College
Performing Arts Center
(Effective August 2013)
Lee College has adopted a rental fee schedule consisting of three levels as listed below:
In district Non-Profit Users
This includes non-profit tax based organizations, local registered charities, and local educational
institutions who are not using the facility as part of a commercial venture, or whose ticket prices are
designed to cover the cost of the production.
Out of District Non-Profit
This includes non-profit tax organizations that are outside of Lee College tax
base.
Commercial Use
Commercial users, including all renters who use the facility either in conjunction with their
businesses, or attempt to earn profit from facility usage.
Booking Deposit (Non College Sponsored Events) (In addition to the Damage Deposit of $250)
A deposit of $200.00 is due at the time of booking the event. If the event is cancelled, this deposit will be
forfeited. A 100% refund will be given if Lee College cancels event due to unforeseen circumstances.
PAC Main Performance Hall Fees
Times are booked upward to next half-hour.
4 Hours
After 4 Hours
After 8 Hours
Consecutive overtime
Local Non-Profit
$400.00
$75.00/Hour
$150.00/Hour
Non-Local, Non-Profit
Commercial
$900.00
$1600.00
$100.00/Hour
$100.00/Hour
$150.00/Hour
$150.00/Hour
Additional Hours
Additional Performance Space Fees
Times are booked upward to next half-hour.
4 Hours
Melva Johnson Black Box Theatre*
Scene Shop (Storage & Holding Only)*
Wilton and Pam Pate Make Up/Green Room*
Costume Construction (Storage Only)*
$300.00
$100.00
$100.00
$100.00
Additional Hours
After 4 Hours
After 8 Hours
$50.00/Hour
$25.00/Hour
$25.00/Hour
$25.00/Hour
$100.00/Hour
$50.00/Hour
$50.00/Hour
$50.00/Hour
*Rental of these facilities requires hiring additional technicians.
The College's first priority is to provide space for College sponsored functions.
Procurement for equipment and supplies not within the contract for the event is not the responsibility of the College.
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Certificate of Insurance
1. Naming Lee College as the co-insured.
2. Personal, Injury
3. Property Damage
4. Statutory Workers' Compensation and Employers' Liability Insurance for all employees.
Damage Deposit (Non College Sponsored Events)
A damage deposit of $250.00 is to be paid by the date of the booking. This deposit is in addition to the Booking
Deposit mentioned above, and may be retained in whole or in part by the Performing Arts Center for any damages or
clean up exceeding normal wear and tear incurred during the term of rental. Inspections are scheduled before and
after every event. The renter is responsible for returning the facility to the condition prior to the event or pays the
cost of returning the facility to its previous condition. Should the costs to return the facility to the condition prior to
the event exceed $250, the renter agrees to pay in full within 5 business days following the event.
The damage deposit check will be held with the application and will not be deposited. The check will be returned,
or a new check minus costs for repairs, following the inspection of the facilities after the event. The check will be
mailed within three business days following the event.
Non College events that have audiences greater than 50 are required to have security and maintenance service.
Balance of rental fees are to be paid on the day of the event.
Not for profit organizations must submit a copy of their 501C tax return.
Special Hazards
1. Use of compressed flammable gases, flammable or combustible liquids, hazardous chemicals or materials, lasers,
blasting agents, fog and hazer machine and explosives will require special approval.
2. Current occupant capacity is posted in each performance space. This number represents the maximum allowable
capacity and cannot be exceeded.
Applications and Approvals
The Lee College Performing Arts Center is scheduled for use most days of the year. College and non-College
entries will need to completely fill out the Rental Contract Form with appropriate attachments. Contracts with
missing information will not be approved. Permission is not granted until the contract is approved by the
Director of the Performing Arts Center. Outside events must be booked no less than two (2) months in advance
but no more than four (4) months in advance.
Staging Personnel Requirements
Technical and crew requirements should be determined in consultation with and approved by the Director of
The Performing Arts Center
Basic Rental:
• Rental of all facilities includes the services of the Director of the Performing Arts Center or their designee to
supervise activities. The responsibilities of this individual are limited to supervision of the theatre staff and to insure
compliance of all theatre and College policies.
• A basic house plot will be provided at no additional cost. This does not include color gels, gobos, or special
effect lighting equipment. These items are available for an additional cost.
• Events that take place during the regular working hours of the campus will not be required extra fees for
maintenance or security.
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Additional Required Fees when event is scheduled during non-business hours:
•
Custodial Fee: $20/hr. four (4) hour minimum.
Optional Services:
Lighting Designer:
Stage Manager:
Sound Technician:
Rigging Operator:
Box Office Manager:
$20.00 per hour
$12.00 per hour
$12.00 per hour
$12.00 per hour
$12.00 per hour
Sound Designer
Light Technician:
Follow Spot Operator:
Other Technicians:
$20.00 per hour
$12.00 per hour
$12.00 per hour
$12.00 per hour
All technicians must be trained and/or approved by the Director of the Performing Arts Center and hired for a minimum
4-hour block per event. Also please note, depending on availability of staff and the particular requirements of an event, fees
for technical personnel may vary. Any such services will be arranged individually with Facility users as part of their rental
agreement. Overtime rates are covered under Policies
Policies
A Facilities Rental Contract must be completed and have the proper signatures for the facilities mentioned in this
section.
All Insurance Requirements must be satisfied before an event takes place.
Applicants must comply with all College rules and regulations.
Must inform the College immediately of any program changes or event cancellations.
Must provide responsible supervision for all activities and provide responsible adults to accompany children at all
times when on Campus.
No alcoholic beverages may be brought or served on campus.
Smoking is prohibited in all buildings.
Eating and drinking is allowed in lobby only.
All CATERING AND CONCESSIONS MUST be approved by the Performing Arts Center Director.
All temporary signage for an event is the responsibility of the renting agency. Such signage cannot in any way
mar or disrupt the College's building and grounds and must be removed immediately following the event. All
signs must be approved by the College.
All payments must be in the form of a certified check or money order. Licensee will not make public any notice of
event prior to meeting contract requirements.
Technical staff has a minimum call of four hours. Overtime rates are billed at one-and-one-half times regular
hourly rates and apply for any hours in excess of twelve hours per day; any hour worked before 8:00 am or
after 12:00 am; any hours in excess of 40 hours in one week. This week is Monday through Sunday.
Requested equipment costs are listed in the Facilities Rental Contract
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