HOW TO RECORD RECEIPTS AND DISBURSEMENTS
What are receipts and disbursements?
 RECEIPTS-Money that is taken in by the treasurer
 Membership Dues
 Fundraising Money
 Donations
 Member Activity Fees (Camp, State Convention)
 DISBURSEMENTS-Money that is released by the treasurer
 Dues paid to State and National FFA
 Money paid for supplies
 Fundraising costs
 Scholarships
 Fees to attend events (Money paid to event organizers)
How are receipts recorded on the Receipts Record Sheet?
The following information is recorded:
1. The date
2. R + the transaction number in sequential order
3. The initials of the person handling the transaction
4. A description of the transaction (i.e. candy bar sales)
5. The amount received
6. The initials of the person from whom the money was received
How are disbursements recorded on the Disbursement Record Sheet?
The following information is recorded:
1. The date
2. D + the transaction number in sequential order
3. The initials of the person handling the transaction
4. The disbursement amount
5. To whom the money was paid
6. A purchase order number (PO #) if any
7. A description of the transaction (i.e. state/national membership dues)