Heading one
It is not difficult, especially with practice, to learn to format a document. It is not long
before the mouse goes automatically to the Format Font Command to change the selected
text to a sans-serif font, to increase the font size, or to apply a boldface or italic style. Nor
is it long before you go directly to the Format Paragraph Command to change the
alignment or line spacing for selected paragraphs.
What is not easy, however, is to teach discretion in applying formats. Too many different
formats on one page can be distracting, and in almost all cases, less is better. Be
conservative and never feel that you have to demonstrate everything you know how to do
in each and every document that you create. Discretion is the better part of valor. No
more than two different typefaces should be used in a single document, although each can
be used in a variety to different styles and sizes.
It is always a good idea to stay on the look out for what you feel are good designs and
then determine exactly what you like and don’t like about each. In that way, you are
constantly building ideas for your own future designs.
Heading two
The art of formatting a document is more than just knowing
definitions, but knowing the definitions is definitely a
starting point. A typeface is a complete set of characters
with the same general appearance, and can be serif (cross
lines at the end of the main strokes of each letter) or sans
serif (without the cross lines). A type size is a vertical
measurement, made from the top of the tallest letter in the
character set to the bottom of the lowest letter in the
character set. Type style refers to variations in the
typeface, such as boldface and italic.
Several typefaces are shipped with Windows, including Times
New Roman, a serif typeface, and Arial, a sans serif
typeface. Times New Roman should be used for large amounts
of text whereas Arial is best used for titles and subtitles.
it is best not to use too many different typefaces in the
same document, but rather to use only one or two and then
make the document interesting by varying their size and
style.
The Grammar Check (heading three)
All documents should be thoroughly proofed before they be printed and distributed. This means that
documents, at a minimum should be spell cheked,, grammar cheked, and proof read by the author. A
documents that has spelling errors and/or grammatical errors makes the Author look unprofessional and
illiterate and their is nothing worse than allowing a first impression too be won that makes you appear slopy
and disinterested, and a document full or of misteakes will do exactly that. Alot of people do not realize
how damaging a bad first impression could be, and documents full of misteakes has cost people
opportunities that they trained and prepared many years for.
Microsoft Word includes an automated grammar check that will detect many, but certainly not all, errors as
the previous paragraph demonstrates. Unlike the spell check, the grammar check is subjective, and what
seems appropriate to you may be objectionable to someone else. The English language is just to
complicated for the grammar check to detect every error, or even most errors. Hence, there is no substitute
for carefully proof reading a document your self. Hence there is no substitute for carefully proof reading a
document your self.