Los Angeles Mission College
Budget & Planning Committee
Minutes of February 14, 2008
Members Present: Gary Prostak, Lilamani de Silva, Sandy Thomsen, Maury Pearl (Admin),
Leslie Milke (Co-Chair), Karen Hoefel )Co-Chair), Debby Wong, Frances Nguyen
Absent: Joe Ramirez, Alma Johnson-Hawkins, Jerry Garcia, Marco Cardenas
NOTE: Replacements need to be appointed by the Academic Senate and the AFT 1521A
The meeting was called to order by Co-Chair L. Milke at 1:42 pm.
Minutes
A motion was made, seconded, and approved by consensus (Prostak/de Silva) to postpone
approval of the December 13, 2007 Minutes to the March 2008 meeting. L. Milke will re-format
the 12/13/07 minutes for clarity and consistency.
2007-2008 Budget
K. Hoefel distributed and discussed the LAMC Cost Revenue Analysis for Fiscal Year 20072008 (January 24, 2008). Our base is currently 5481 FTES and we project 6003 FTES for the
year. This additional 522 FTES equates to an additional $1.6 million in revenue based on the
current funding formula of 100% to 2.73% growth over base with additional funding at 50% for
growth beyond 2.73%.
Our current base funding yields a budget of approximately $22M. Our projected expenditures are
$26.7 M.
.
Chancellor Drummond has imposed an early purchasing deadline of February 28, 2008 for
supplies, essentials, etc.
K. Hoefel clarified for the committee the difference between District Office (DO) expenditures
and District-wide (DW) expenditures. It was noted that our strategy is to stay in the current
growth mode. If we end 07-08 with a projected $1M deficit, we will continue in repayment mode
next year and will be back into unfunded growth.
Strategies for Developing Baseline Budgets
Discussion centered around the document “Department Allocations—Supply Accounts”
(7/27/06), approved by College Council, which delineates a formula to allocate funds for
supplies [FTEF X $200] in departments under Academic Affairs. This figure does not include
funds for printing.
Three issues identified were: the need to update current FTEF numbers and adjust the total to
avoid a zero-sum gain; the move of the Counseling Department to Student Services; the
proposed permanent split of the Natural Sciences Department; where to allocate Athletics and
SFP’s; and Library issues.
Additionally, historical data for actual expenditures was lacking. It was also noted that the
college has spent a lot of money on outreach activities. D. Wong and M. Pearl agreed to collect
revised data and report back at the next meeting.
Budget and Operational Planning
Discussion centered on the planning/budgeting timeline and the need to create campus budget
policies to align the two. In order to accomplish this, Budget & Planning needs to be aware of all
funding sources on campus. The committee will invite representatives/directors from CTEA and
Title 5 to the next meeting. Representatives from other categorical programs will be invited to
present at future meetings.
Under current procedures, the Vice-Presidents will receive information on past expenditures by
next Tuesday, February 19. The VP’s decide how to distribute their respective allocations. Input
must be received by March 5 to transmit to the District Office so that they (D.O.) can produce a
tentative budget.
To facilitate the process of identifying revenue sources, a series of workshops will be held with
representatives from the Educational Planning Committee. The EPC will begin reviewing Unit
Assessment data and requests. In conjunction with Budget & Planning, eight working groups
will be set up to 1) assemble requests and their associated dollar amounts, and 2) develop a set of
criteria by which to validate.
Issues that need to be considered during this process include: how to incorporate Library,
Athletics, SFP’s, Student Services into the process; whether or not to continue using the Request
for Funds Over Base Form; How to incorporate Block Grant monies and Basic Skills monies into
the process
Three task forces need to be set up to draft policies for: baseline budgets; emergency requests;
and yearly operational plans.