2016 Financial Services Workshop
Tuesday, March 15, 2016
Breakout Session Descriptions
State Funds Overview
9:15 am
The University Budget Office monitors, provides leadership,
oversight, and support with regard to execution of State
appropriated funds. This includes funds that begin with 111xxx
and 112xxx. The following topics will be reviewed and discussed:
Banner FOAPAL, Budget Pool Account Codes, Budget Roll Process,
Permanent Budget, Grant/Contract Reassigned Time Form (Buyout Form), Position Change Form, Fund 111103, Use of Lapsed
Salary Funds, Budget Quarterly Review/Reconciliation, and ECU
spending guidelines.
Compliance Management
9:15 am
This session will review compliance related to Cash management,
Accounts Receivable, PCI (payment card industry), sales tax and
unrelated business income tax. If your department currently
receipts funds, sells tickets for events, rents out space, invoices
external customers and/or accepts credit card payments, you will
want to attend.
Foundation Funds Overview
9:15 am
The purpose of this session is to review a wide range of topics
involving the use of Foundation funds. Topics will include:
Foundation 101 – the purpose of the ECU Foundation, stewardship
policy, fund purposes, available funds, business purpose, use of
Procard, and proper approval for any funding source; Scholarships,
prizes and awards, including the use of Academic works;
Fundraising events, including cash collection procedures, credit
card data/machines, sales tax and Ustores.
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Excel
10:15 am
This session will help users learn to organize and manage large sets
of financial data using Microsoft Excel. The session will cover
features such as formatting tables, sorting, adding formulas,
charts, and pivot tables.
Institutional Trust Funds Overview
10:15 am
There is a better way to manage your ITF funds. We will show you
how!
 Discussion and demonstration of various techniques and tools
to manage your ITF funds.
 ITF updates
Fixed Assets
10:15 am
This session will cover how account codes on purchase
requisitions/orders will affect the Fixed Assets on organization’s
inventory report. Also, review the importance of accurate PETS
entries and how this will relieve an organization’s inventory/Fixed
Assets. Define trade-ins and the benefits to the department.
Travel
11:15 am
This breakout session will review recent policy changes, update the
end-user on new procedures, and offer detailed
instructions/benefits of the online travel system for the traveler and
preparer. Travel questions will be addressed as time permits at the
end of the presentation.
Payroll
11:15 am
The purpose of this interactive session is to review procedures
regarding international employees, vendors, and visitors. This
session will provide information for users that utilize international
companies or international individuals for purchasing or services
rendered. We will also discuss onboarding new international
employees.
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ECU ID Search (Banner ID/Vendor Number)
11:15 am
This session will demonstrate how to search for ECU Banner ID
numbers, also known as vendor numbers.
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