MARQUETTE UNIVERSITY GRADUATE SCHOOL
Sherri Lex, Assistant Director for Student Records
How to Submit Your Electronic
Thesis or Dissertation (ETD) Online
MARQUETTE UNIVERSITY GRADUATE SCHOOL
What is an Electronic
Thesis or Dissertation (ETD)?
The digital (electronic) representation of your thesis or
dissertation. It is the same as its paper counterpart in
content and organization and follows the Directives set
forth by the Graduate School.
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Advantages of an ETD
1. Saves you money on printing copies
2. Additional information (i.e. data or multimedia files) that
could not be part of a paper submission can now be
uploaded digitally
3. Much faster publishing than paper to a much wider
audience
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Websites You Will Use
1. Graduate School (www.marquette.edu/grad/etd.shtml)
-Contains tutorials, forms, link to ProQuest, other
informational items
2. ProQuest ETD (via Graduate School ETD website)
-Functional website you will use to submit your ETD,
register for Library of Congress copyright (optional),
order bound copies (optional)
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Graduate School ETD Website
1. All the information you need to submit your ETD is
available via this website (including this PowerPoint).
2. The Thesis Directives and Dissertation Directives are
available as PDF documents. These are the directives I
use when reviewing your document.
3. The forms you need to submit in addition to your
document are available as writable PDFs.
MARQUETTE UNIVERSITY GRADUATE SCHOOL
ProQuest ETD Website
1. Where you create a login to upload your ETD
2. Where you enter information about your ETD (i.e. topic,
director, etc.)
3.One of the places you select access (embargos)
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Who is ProQuest?
1. A private company that has acted for more than 60 years
as the publisher and distributor for the majority of theses
and dissertation written in the United States (they are a
reputable company)
2. List and make available published theses and
dissertations in the ProQuest Dissertations and Theses
(PQDT) database (You may have used them as a resource
in the research of your thesis or dissertation)
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Brief Overview of the Steps to
Submit your ETD
There is a later section that walks you through the
process with screenshots. This section is just a
quick overview to give you an idea of the process
1.Write your document and save in Word or other
appropriate format
2. Go to the ProQuest ETD website (via the Graduate
School ETD website: www.marquette.edu/grad/etd/shtml)
3. Create an account the first time you log in
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Steps to Submit Your ETD cont.
4. Embed your fonts (it is not as hard as it sounds)
5. Convert your document to PDF using ProQuest’s PDF
converter (This process takes from 5-25 minutes
depending on the size of your file and how busy the
ProQuest servers are)
6. Submit. ProQuest sends you an email to confirm the
submission. Check your junk mail folder (it may be filtered)
and save the email confirming your submission. Rarely (if
ever) are there issues at this point, but this message
provides helpful information if there is.
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Steps to Submit Your ETD cont.
7. ProQuest notifies me that there is a new submission
8. Assistant Director for Student Records reviews the
document to make sure it matches directives. If changes
are needed, and/or if you are missing forms, I will email
you and let you know.
9. Once your ETD is approved by the Graduate School, I
will submit it for publication via ProQuest and Marquette
University Libraries ePublications
MARQUETTE UNIVERSITY LIBRARIES
Rose Fortier, Coordinator of Digital Programs
Publishing Your ETD: What happens
with it now?
MARQUETTE UNIVERSITY LIBRARIES
Publishing of Your ETD
A TWO STEP PROCESS (both steps are required)
1. Publishing via ProQuest
2. Publishing via Marquette University Libraries
ePublications (this is what you are submitting your
publishing form for)
MARQUETTE UNIVERSITY LIBRARIES
Publishing Options: ProQuest
Option 1: Traditional Publishing
1. Makes your ETD available for purchase by others (This
is one way ProQuest makes their money)
2. Provides the author (you) the ability to receive royalties
based on those purchases (You will not get rich off of this)
3. Free to you
MARQUETTE UNIVERSITY LIBRARIES
Publishing Options: ProQuest
Option 2: Open Access Publishing
1. Makes your publication available free to others via
ProQuest’s database worldwide
2. ProQuest does not earn money selling copies of your
ETD, meaning they don’t make any money when people
access it and you do not receive any royalties
3. Costs you $95 (which you will be required to pay before
you ETD is approved by the Graduate School)
MARQUETTE UNIVERSITY LIBRARIES
Publishing Options: Marquette
Open Access for FREE
1. Regardless if you choose Traditional (Option 1) or Open
Access (Option 2) via ProQuest, Marquette will make your
ETD available to the world for FREE. And we mean free.
No cost to you, no cost to others.
Q: What is so great about Open Access?
A: It promotes the acceleration of research in your field
and it results in higher recognition of your work
Q: But what about embargoes?
A: Be sure that if you select an embargo in ProQuest (6
months, 1 year, 2 years) that you select the same embargo
on your publishing form. Marquette will honor your delay.
MARQUETTE UNIVERSITY LIBRARIES
Embargos and Restrictions
You must choose one of the following options for
publishing:
1. Immediate access (via both ProQuest and Marquette)
2. Block access of the full text for patent or proprietary
purposes for a designated period of time (6 months, 1 year
or 2 years)
If you choose to embargo (delay) access, the ETD will
default to whichever publishing method was selected at the
expiration of the embargo with ProQuest and to Open
Access through Marquette ePublications.
MARQUETTE UNIVERSITY LIBRARIES
Publishing Options: Summary
1. Select Traditional Publishing via ProQuest and Open
Access at Marquette. Cost to you: $0
2. Select Open Access Publishing via ProQuest and Open
Access at Marquette. Cost to you: $95
Regardless of which option you choose, Marquette will
make your document available widely to the world for free
via ePublications at Marquette. So, you can either spend
$0 or $95. Either way, your document will be widely
available.
MARQUETTE UNIVERSITY LIBRARIES
Questions for Ann?
Rose Fortier
Coordinator of Digital Programs Libraries
muepublications@marquette.edu
288-1675
http://epublications.marquette.edu
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Copyrighting Your ETD
• It is optional to copyright your ETD with ProQuest
• You already own the copyright to your work as soon as
it is published. International copyright law provides full
protection and establishment of the author’s rights.
• If you should choose, ProQuest offers an additional
copyright registration service that registers your
copyright with the Library of Congress, establishes your
claim to copyright, and provides certain protections if
violated.
• The cost to have ProQuest register your copyright with
the Library of Congress is $55. This is a transaction
between you and ProQuest, and Marquette is not
involved in any way. The additional fee must be paid via
credit card at the time of the electronic submission.
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Still Due in the Graduate School
By the Graduation deadlines:
• Thesis or Dissertation Approval Form (hard copy,
original ink signatures)
• Signature Page (hard copy, original ink signatures)
• Publishing through MU’s Raynor Memorial Library
Form (hard copy, faxed copy, or scanned copy BUT it
must contain your signature--we cannot accept electronic
signatures)
• Publishing Fees (only if you choose Open Access via
ProQuest, and in that case you will owe $95 that is paid
via cash at the Graduate School or a check or money
order made payable to Marquette University delivered to
the Graduate School)
• Survey of Earned Doctorates--SED (Ph.D. students
only; hard copy or PDF version sent to
sherri.lex@marquette.edu is fine)
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Ordering Additional Copies
ProQuest offers a service to produce bound copies of
your document.
•
•
Follow the directions on the ProQuest website regarding their
full range of binding options and prices during the submission
process (ProQuest has required steps to move beyond this
option, so you will not miss it)
This is a transaction between you and ProQuest; The Graduate
School and Libraries are not involved in any way.
MARQUETTE UNIVERSITY GRADUATE SCHOOL
E
THE END (of part 1)
THE BEGINNING (of part 2)
The next few slides are screen shots that will walk
you through much of the process of submitting
your ETD. They are very close to what you will
see; however, your internet browser/word
processing program may not match up with
exactly what you see. These slides are intended
only as a helpful guide; not a comprehensive tour
of word processing/internet browser programs. To
access the ProQuest website, go to:
http://www.marquette.edu/grad/etd.shtml and
select the ProQuest “ETD Administrator” Website
link.
This is where you begin with a new
submission or a re-submission.
23
Create an account your first time in.
24
25
Multiple accounts may
appear. Select yours.
26
Here is where you select your publishing
option. We encourage you to select “Traditional
Publishing” through ProQuest.
27
Embargo options.
Distribution options.
Such as Google or Amazon.
28
Do this FIRST in your original
document BEFORE converting to PDF.
29
Select the Word icon (File tab for
Word 2010 users) in
upper left-hand corner, then the
“Word Options” (Options for Word
2010 users) on the bottom of the
drop-down menu.
30
Select “Save” under the Word Options menu bar.
Select ONLY “Embed fonts in the file”.
UN-check the 2 sub-choices.
31
Now convert to PDF.
If your original document consists of
multiple parts, they must be
combined into one document and
then be converted into a single PDF.
This is NOT where you convert to PDF.
After you convert your original document
to PDF, this is where you find your saved
PDF and upload it to ProQuest.
32
32
33
Once your document has been
converted, the email address you
provided will receive this message.
Click here to go to your document.
Save the document to your desktop.
34
In “Conversion History”,
you can check on the
status of your conversion.
35
Select your PDF from
your desktop (or
wherever you save it).
36
This is where you would upload any
supplemental files, if necessary.
37
Here you can write any “Notes”
to the Graduate School Administrator.
(They will not be included in your
document’s final submission.)
38
Final brief review prior to the
ultimate submission.
If you need to make changes to
your PDF - this is NOT where you
do it. You will need to go back to
your original document, then
convert again to PDF and re-upload
to ProQuest.
39
This page will provide a total for
what you owe which will include
Copyright fees (if you choose it)
and if you order copies.
You do NOT pay ProQuest for the
publishing costs.
Publishing costs must come to the
Graduate School Office.
40
The end!
Your thesis or dissertation has been
submitted to the
Graduate School for review.
41
MARQUETTE UNIVERSITY GRADUATE SCHOOL
Questions for Sherri?
Sherri Lex
Assistant Director for Student Records
sherri.lex@marquette.edu
288-7182
marquette.edu/grad