Education Technology Team Meeting
MINUTES
OCTOBER 5, 2007
9:00AM-3:30PM
MEETING CALLED BY
Karen Perdue, Co-Chair and Saichi Oba, Co-Chair
TYPE OF MEETING
Face-To-Face
FACILITATOR
Ramona McAfee, Director
NOTE TAKER
Guin Klous, Administrative Assistant
TIMEKEEPER
N/A
ATTENDEES
BUTROVICH 109
Present:
Guests:
Karen Perdue, AVP Health Programs
Saichi Oba, AVP Student & Enrollment Ser.
Ramona McAfee, Director of the ETT
Larry Harris, Professor of Education – UAS
Bernice Joseph, Vice Chancellor, CRCD
Steve Hamilton, UA Faculty Alliance
Mary Snyder, Dean of Education - UAA
Cathy LeCompte, Community Campus Director
Dan Julius, VP for Academic Affairs
David Bantz, Chief Information Architect
Rory O’Neill, Executive Director, App. Ser. OIT
Melissa Brown, Associate Professor, UAF/TVC
Yvonne Nieman, Enrollment Mgt. Analyst
Carl Kowalski, Exec. Director, User Services OIT
Jim Durkee, for Steve Smith
Agenda topics
1) WELCOME AND
COMMENTS – DAN JULIUS
DISCUSSION
PRESENTER: DAN JULIUS
 New Vice President for Academic Affairs, Dan Julius, opened with a challenge, for the
ETT to present him with a recommendation on the direction of Distance Education in
the UA system
2) REVAMPING THE
AGENDA
PRESENTER: RAMONA MCAFEE
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DISCUSSION
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Necessary items to be discussed: Budget, Dan’s recommendation, iTeach, Sub
Committee Updates, DE metrics and gateway, and Campus Director report
Cut back on items: Minutes, Budget and Student Guide
CONCLUSIONS
ACTION ITEMS
3) BUDGET
PERSON RESPONSIBLE
ATTACHMENT 2
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DISCUSSION
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DEADLINE
PRESENTER: RAMONA MCAFEE
ETT Director’s salary was moved from OESM to the ETT budget
Adjusted amounts for the 24 hour and Clearing House projects – removed as budget
line items
Curt Madison requested $80,500 for iTeach/iDesign from the last face to face meeting,
the ETT budget was adjusted accordingly
Webmaster, .25 FTE, is at CDE and monitors the content updates on the Distance
Gateway
HDEP is still in the budget, has not changed since the last meeting
ETT is committed to supporting the ASTE Conference, primarily by attendance and
pre-conference sessions
CONCLUSIONS
No money was added to the budget but shuffled around
4) DAN’S
RECOMMENDATION
PRESENTER: OPEN DISCUSSION
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DISCUSSION
CONCLUSIONS
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Kathy LeCompte and others have already done work on this subject
What is acceptable to do at the statewide level and at the campus level? What do we
want to be before we tag on the technology? What do we need to do differently?
Does leadership accept that we need to make a change? What do the students thin k
and what are they doing now and would like to have?
If the ETT makes a plan, the vision has to be done by leadership
Find a role model of a university, develop a 10 year plan
Conditions that have hastened our move: fiscal, flat enrollment, high school
enrollment
Continue discussion with Dan Julius at lunch
5) ITEACH
PRESENTER: RAMONA MCAFEE
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DISCUSSION
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Additional Handout: Summary of iTeach 2007 – contains a lot of detailed information
and is updated annually
Additional Handout: Faculty Development Plan for FY08 was done by Curt Madison,
including how to expand on iTeach
This plan intends to strengthen faculty development through administrative support
and encourages local campus support
Questions: Should we do this through one vehicle or multiple?, Can or should faculty
take this again?, What is our goal? What percentage of faculty should go through this
or should this be based on how many DE programs?
More questions about iTeach – Who are iTeach participants? New or “old” faculty?
Does iTeach coordinate with similar events offered by other MAUs? Could the iTeach
materials be made available online? Does the iTeach application process target
faculty who are part of current distance degree programs?
ACTION ITEMS
Ramona will check with Curt about these questions
6) FACULTY/CAMPUS
INPUT
ATTACHMENT 4
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DISCUSSION
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7) DE METRICS
DISCUSSION
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Nov 11, 2007
PRESENTER: STEVE HAMILTON
Rename/Change characteristics of the committee, the input charge is done
Original Goals of the committee: Statewide conference and clearing house
Statewide conference: working and forming a partnership with ASTE , goal of this
conference is to inform and build a network of people
Clearing House will take a lot of staff support and the committee has not gotten to
that yet
Question: would this be the committee to review the Faculty Development Plan? Yes,
then someone needs to develop a draft, have the committee review it and distribute it
to the Deans and others
ATTACHMENT 3

Ramona McAfee
PRESENTER: YVONNE NIEMAN
Recommendations for implementation: place flags on courses, place flags on
programs, provide a reward for facilitating campuses that provide assistance to DE
students
Need to define the flags by February 2008 to be ready for the Fall session
Need to go through Banner people, possibly have someone from Banner serve on the
committee
CONCLUSIONS
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Terms of Reference says any recommendation needs to go through the VP and SAC
Will also need to go through the Provost and Student Services Administrators
Next step will be to get the information to the students and provide a search tool
List the type of technology required and/or recommended
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Keep the committee and change the charge
Replace current codes with what the committee is charged to come up with
Committee was recharged to continue the work on implementing the
recommendations
9) WORKING LUNCH –
DAN’S RECOMMENDATION
CONTINUED
PRESENTER: DAN JULIUS
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DISCUSSION
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10) UA’S SITE-LICENSED
ACADEMIC SOFTWARE
PROGRAM
ATTACHMENT 6
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DISCUSSION
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CONCLUSIONS
Dan provided clarification of the recommendation that he requested of the ETT
Question: is this the right committee?
Chancellors and the Statewide Review are asking Dan who’s responsible, what are we
doing, and what are we going to do?
Dan requested that the ETT provide the ground rules, saying this is the way we are
going to go
Dan will present this recommendation to the Chancellors and the Statewide Review
and they will decide from there
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PRESENTER: DAVID BANTZ
Licensed software – where are the resources needed? Would like to see a
recommendation from the ETT
Currently working on a single sign-on, still have a long way to go
Key server – share titles – cost effective (10 to 1 savings on a shared application)
Available to everyone in the system
Goal is to make more software available, but will need funds available
Already a proposal to UAF for a pool of money to improve courses by making shared
software available
Potential sources of funding: Tech fees, Network fees and tuition increase – these
sources will need to be suggested to VP Dan Julius and state that it is an important
education need
This Policy level decision
Provide a formal proposal to VP Dan Julius expressing the need and leave it to him to
move it farther
ETT voted to support two recommendations: funding of shared networked software
and purchase of license for students to access Microsoft and office suite
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE

Draft recommendation and forward it to ETT for review
David Bantz
Oct 30, 2007
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After ETT reviews it forward to Dan Julius
Ramona McAfee
Nov 15, 2007
11) FALL 2007 STUDENT
GUIDE
DISCUSSION
PRESENTER: RAMONA MCAFEE
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Posted on the ETT website
Received two responses to the student guide survey
Fall 2007 student guide costs equaled $3,852 out of the $10,000 earmarked for this
project
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Planning for Spring 2008 version, cost will average about $2,000
Currently CDE sends out the student guides, but how can this be automatically sent
out via email?
ACTION ITEMS
PERSON RESPONSIBLE
Update Guide for Spring 2008
Susan Warner and Team
12) GATEWAY/UAONLINE
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“Quick Start” admit program – searches data base (Banner) with a 90% success rate
This search does not work for 10% of students, who will resolve this? Currently a
manual process done MAU – what about distance education students?
Provide a search feature – “Statewide Distance Ed Campus” due to the fact that
students must select a campus
Drop down menu could take 3 to 6 months to implement
13) CAMPUS DIRECTORS
REPORT
DISCUSSION
14) RFP
PRESENTER: CATHY LECOMPTE
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Would like to see a best practices website
Would like to see the clearing house project continued
Rick Caulfield requested an ETT update including the role of the ETT at the next
Campus Directors Meeting
ATTACHMENT 7
DISCUSSION
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CONCLUSIONS
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PRESENTER: RAMONA MCAFEE
Handout: RFP mid-year reports
CIDER project had a late start because of people off contract and budget questions
Maia Zelenak is creating the grant for them
2008 RFP process – put out early before Christmas to allow more time
ETT Approved dissemination of 2008 RFP in mid-December
ACTION ITEMS
PERSON RESPONSIBLE
Submit RFP information to SAC for review prior to December
Ramona McAfee
15) STAFF ALLIANCE
REPRESENTATIVE
DEADLINE
Nov 29,2007
SAC Meeting
PRESENTER: RAMONA MCAFEE
DISCUSSION
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CONCLUSIONS
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Staff Alliance Rep on the ETT – do not currently have a name but she has experience
with distance education and technology (not a faculty member)
Extend an invitation to Staff Alliance to sit as an ETT member
ACTION ITEMS
PERSON RESPONSIBLE
Contact Staff Alliance
Ramona McAfee
16) ANNUAL REPORT
DISCUSSION
Dec 15, 2007
PRESENTER: SAICHI OBA
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DISCUSSION
DEADLINE
DEADLINE
Oct 10, 2007
PRESENTER: RAMONA MCAFEE
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Ramona had trouble finding the 2006 annual report and one was not available for last
year
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CLOSING THOUGHTS
ADDITIONAL
HANDOUTS
Question for the ETT: what would you like it to be? – just the ETT or include outside
interest
Consensus was just the ETT
Who is the Audience? Administrative level statewide, MAU, BOR, Faculty Alliance and
Staff Alliance
Each person went around the table and gave their thoughts on being apart of the ETT
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Summary of iTeach 2007 – Ramona McAfee for Curt Madison
Faculty Development Plan – Ramona McAfee for Curt Madison