http://www.chemeng.queensu.ca
Orientation Presentations Posted at
http://www.chemeng.queensu.ca/graduate-studies/information-advice/
• Graduate Assistant – Laurie Phillips
– phillipl@queensu.ca
– Phone extension 74830
– Manage RA stipends, not tuition
– Course enrollment
– All paperwork, letters required
• Office Assistant/Events Cordinator
Megan McKever
– megan.mckever@queensu.ca
– Phone extension 32765
– Assigns your mail folder
– Issues Keys
– Room bookings, computer loans
– Send shipments by courier (account code)
– Paper (account code)
• Orientation Packages
– Department contacts page
– Code of Conduct
– Cheque deposit form
– Academic Integrity form is due by September
30th
– CEGSA information sheet
– Sessional Dates
• Queen’s Net ID and Credentials
– Queen’s issues a Net ID & password, with email
• This is how Queen’s departments (including Chemical
Engineering) contact you
• Final Steps to Registration
– SOLUS (Student On-Line University System)
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Learn how to use it!
Set up your banking information for awards
Update your address and contact information
Check your program, courses for accuracy
– International Students
• Register for UHIP
– Pick up Student Card
• Course Enrollments:
– CHEE
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Mandatory CHEE899 or 999; CHEE897
MEng students: CHEE898
CBME students: CHEE899 or 999, CBME802 and 801
AODA 800 Accessible Customer Service
http://www.queensu.ca/equity/apps/AccessibleCS_Training.php
– Non-CHEE
– Undergraduate – 4th year
– RMC
• How to Register for CHEE Courses
– Before October 7th
• Email from supervisor granting permission to take
the course
• I will obtain Departmental permission
• I will register you in the course
– After October 7th
• Academic change form with signatures
• Registrar will register you – may take 2 or 3 weeks
• How to Register for Non-CHEE or 4th Year
Courses
– Before October 7th
• Email from supervisor granting permission to take
the course plus email from instructor
• I will obtain Departmental permission
• I will register you in the course
– After October 7th
• Academic change form with signatures
• Registrar will register you – may take 2 or 3 weeks
• How to Register for RMC Courses
– As soon as possible in September
• Obtain a registration form from me
• Obtain a signature from CHEE Dept Head or Grad
Coordinator
• Take the form to the Grad School for signature
• Take the form to RMC, Sawyer Building for
signature from RMC CHEE Dept Head
• You will be registered in the course by the RMC
Grad School
• Your mark will show as a transfer credit
• Funding Packages
– I prepare your funding spreadsheet
– Who sees your funding spreadsheet?
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Me, you, your supervisor
Lynn O’Malley Dept Manager, to sign for the Head
Grad Coordinator
Supervisor’s support staff who manage accounts
Nobody else will see it without your permission
• How do I get paid?
– First you need a Social Insurance Number (SIN)
• Domestic Students provide a photocopy of your card
if you have never been paid at Queen’s before
• International Students bring your letter of offer to
Service Canada to obtain a SIN
• How does the money get into your bank
account?
– For TA & RA Contracts
• If you have never been paid by Queen’s, fill out the
cheque deposit form
• Include a void cheque (or authorization to deposit
form from your bank)
• Submit to me before September 15th
– Awards
• Enter your banking information in SOLUS
• CONTRACTS – RA and TA
– You will receive an RA contract at the beginning
of each term to be paid monthly
– An email is sent to you with a link, go to the
link, sign in with your Queen’s Net ID/password
and check that the amount matches your
funding spreadsheet
– Accept the contract electronically
– TA contracts are only paid in the course term
and are taxable income
• AWARDS – QGA, NSERC, OGS…
– Paid once per term in Sept, Jan and May
– The Grad School uses the banking
information you provided in SOLUS
– Tuition awards (GETA, ITA) go directly into
your tuition account
• Teaching Assignment
– One TA assignment per year is part of your
funding package
– We must fulfill our undergraduate program so
you may receive two TA assignments (bonu$)
– Discuss your assignment with the instructor
in the course and your supervisor, then bring
any concerns to me
• Safety (completion allows access)
– CHEM 801 (3 evening lectures; to be determined)
• Mandatory for all students, even if you don’t work
with chemicals, part of OCGS accreditation
– Lab access
• Supervisors control access to their research labs
• Undergraduate labs must be cleared by Steve/Kelly
– WHMIS, must be at Queen’s
– Safety forms, signed off by Steve/Kelly
• Keys & Access (after Safety completed)
– Your FOB gets you into
• Dupuis Hall
• Computer Cluster
• Lab floors and undergraduate labs
– Keys may be required for research labs, offices
• Email from your supervisor for labs
• Megan will have office keys for you
– Changes to your access come from supervisor
• Desk Space
– Provided to MASc and PhD students as required
– After funding eligible period (2yrs MASc; 4yrs PhD)
you will be asked to give up your desk space
– Please ensure you clean your desk out before
leaving
• Information Sources
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Your supervisor, fellow students
CEGSA
Me, Grad Coordinator – Brian Amsden
School of Graduate Studies www.queensu.ca/sgs/
Office of the University Registrar www.queensu.ca/registrar/
SOLUS
If you’re not sure, look it up (Google is your friend)
If you can’t find it, ask someone for help