Fiscal Officer Meeting
Thursday, November 13, 2008
Ernie Cornford
PeopleSoft upgrade to 9.0
• Email sent October 17
• The upgrade to PS Financials version 9.0
is scheduled to begin on Saturday,
November 22nd
• It is anticipated that the system will be
down the week of November 23rd, which
includes 3 business days and 2 holidays
• The plan is to have the upgraded system
up and running on Monday, December 1st
Updates and Training Materials
• http://www.umsystem.edu/ums/department
s/fa/controller/
• https://doit.missouri.edu/training/peoplesof
t/financials/
Voucher Deadline
• Tuesday, November 18.
– To “guarantee” check written prior to
conversion
• Vouchers after 11/18.
– Will try to pay for 11/21, but no guarantee.
Non PO Voucher Work Sessions
• Monday, December 1 and Tuesday
December 2.
• 9 AM to 3:30 PM
• Room 107 South Campus (Training
Room)
GL Account Code Scrub
• A system wide review is anticipated to
review PeopleSoft accounts and eliminate
(scrub) unused accounts.
Communicate to your departments
• Dr. Krueger part of Business
communication on Separation of Duties.
• Pass on upgrade information
• Policy information
Senior Fiscal Officers Meeting
November 2008
Joann Wilkinson
Budgeting Beginning Balances in
Operations Funds
• Consistently under budget beginning
balances
– FY07: Budget $12 m
Actual $18 m
– FY08: Budget $16 m
Actual $19 m
– FY09: Budget $18.5 m Actual $20 m
• Budget low beginning balance and then
budget ending balance even lower.
Balances are actually going up.
Budgeting Misc Revenues in
Operation Funds
• Budgeting Miscellaneous Revenue well
below actual miscellaneous revenues
received
– FY07: Bdgt $800,000 Actual $2.4 million
– FY08: Bdgt $804,000 Actual $2.2 million
– FY09: Bdgt $1,362,xxx
Budget S&W in Operations Funds
• Salary and Wages
– Original budget is very close to actual
FY07: Actual S&W .3% below original budget
FY08: Actual S&W 2% below original budget
This is very good. But as budgets are adjusted
through out the year, we tend to end up over
budgeting S&W.
Budget Non Mandatory Transfers
in Operations Funds
• Under Budget Non Mandatory Transfers
– FY07: Bdgt $100,000 but transferred $3
million
– FY08: Bdgt $1.2 million but transferred $4
million
– FY09: Bdgt $3 million
FY10 EDUCATIONAL FEES
Due to UM-System by December 15, 2008
• Campus submissions for professional
school tuition rates
• New and modified supplemental fees
STUDENT ACTIVITY FEES
Due to UM-System Planning & Budget by
February 18, 2009
• JANUARY 23rd – The Student Government
Assembly receives fee packets
• FEBRUARY 13TH – The Assembly will vote
on proposed fee increases.
ANYONE SEEKING A FEE INCREASE, WHICH
NOT MANDATED BY THE SYSTEM, TO
ATTEND THE FEBRUARY 13TH MEETING.
FY10 BUDGET DUE DATES
• Budgets for all funds EXCEPT FUND 0000
are to be entered by the end of the day
FRIDAY, APRIL 10TH.
• Budget for Fund 000 are to be entered by
the end of the day MONDAY, MAY 18TH
Errol Benson
• No info provided