Module 2 – Using the Computer and Managing Files
Chapter 2.4 – Working with Files
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4/12/2020
نارهز لمأ : ةذاتسلأا
ةيبوساحلا تامولعملا مظن يف ريتسجام
Mrs Amal Zahran 2

Z If you want to send a file as an e-mail attachment, compress it so it is faster to send and receive
Z All files of over 500Kb should be compressed
Z Windows XP comes with its own compression tool called
Compressed Folders
Z You can also compress files with WinZip – a very popular shareware program which can be downloaded from the web
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Z Compressing files
,
,
,
Select the file(s) you want to compress
Right click on one of the files and select Send to then
Compressed folder from the pop-up menu
A compressed folder icon will appear
Z Extracting files
,
,
,
,
Right click on the compressed file
Select Extract All from the pop-up menu
The Extraction wizard appears
Follow the step-by-step instructions
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Z Zipping
,
,
,
,
,
Select the files you want to compress
Right-click on one of the files
Select WinZip then Add to xxxx.zip
Click on the Use Evaluation
Version button
A zipped file icon will appear
Z Unzipping
,
,
,
Right-click on a zipped file icon
Select Winzip then
Extract to here
WinZip will unpack all the files in the archive to the folder
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Z Click on Start then Search
Z The Search Companion appears
Z Click on All files and folders
Z If you know all or part of the name of the file you are looking for, type it in the document name text box
Z You can also narrow down your search by selecting the
C: drive or My Documents
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Z You can also narrow your search by adding extra criteria such as:
,
,
Date modified
File size
, More advanced options including
Type of File (eg Word document)
Z Click on the Search button
Z Windows will search for files that meet the criteria – files will appear in the right-hand pane
Z To open a file, double-click on it
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Z If you don’t know the exact file name use wild cards
Z S*.doc
will search for Word documents beginning with S
Z *.xls will search for all Excel spreadsheet files
Z S?????.doc will search for
Word documents where the file name is six letters beginning with S
Z ?
replaces one character
Z * replaces any number of characters
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Z Some PCs will have a link to recently used documents
(depending on how Windows has been set up)
Z Click on Start then My Recent
Documents
Z A list of the last 15 files opened will appear
Z To open a file, click on it once
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Z A virus is a small program designed to damage computer files
Z Your PC can “catch” a virus whilst surfing the web, or by sharing files on floppy disks,
CDs or attached to emails
Z You must have antivirus software installed on your PC
Z Scan files for viruses before opening them
Z Keep your antivirus software updated at least weekly
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