Job Description
EMPLOYEE’S FULL LEGAL NAME:
Department: Language Learning Center
Position Title: Instructional Student Assistant
Job Code: 1150 (or 1151 if FWS)
Time Base: Part-Time
Union / Unit (if applicable):
Position Reports To: Director
Classification: Academic Student Employee
Range Code:
Exempt: ___ Non-Exempt: _X__
International Union, United Automobile, Aerospace and Agricultural Implement
Workers of America (UAW)/Unit 11
PURPOSE OF POSITION:
To tutor students in one or more of the languages taught on campus, Japanese or American Sign
Language – definitely (but not necessarily limited to) levels 101, 102 and 201.
MAJOR RESPONSIBILITIES:
Conduct one-on-one tutoring appointments
To welcome students, track visits, and do small projects at the front desk
Plan and lead group workshops
Participate in tutor training
Visit language classes & table
% OF TIME:
55%
20%
10%
10%
5%
LIST OF DUTIES FOR EACH MAJOR RESPONSIBILITY:
 Assist students in 101, 102 and 201 grammar, homework, quiz and test preparation, chapter review, study
skills (note-taking, memorizing, etc). The option to tutor 202 and higher classes is determined for each
tutor, depending on his or her language skills. Tutoring ability is more important than language fluency.
Includes managing one’s tutoring schedule in the online appointment system (training provided).
 As the first person students see, be welcoming and keep control over log-ins and log-outs. Distribute study
materials, escort tutees to tutors, refer inquiries to staff, do special projects, and tidy the LLC as needed.
 Create handouts, presentations, and develop interactive activities for group workshops to review difficult
topics, reviews of the previous semester, and finals cram sessions. Workshops are held during U Hour.
 Each semester, participate in 6-8 hour group training before the semester starts AND meet individually
with the Director and/or do independent trainings during each semester, for a minimum of 10 hours per
semester (of which 6 is face-to-face). One University Hour meeting is scheduled per semester. Each
semester of the first 4 semesters, achieve another level of international certification.
 Table at special events and assist language instructors with interactive class activities when asked.
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SUPERVISION OF OTHERS:
 Tutors in their third semester or more of employment will be asked to mentor new tutors.
REQUIREMENTS OF POSITION:
1. Certificates, licenses, or education required
 Junior standing or higher at CSUSM (Note: Sophomores with high GPAs are also considered)
 3.0 overall GPA, with a 3.3 GPA in the language(s) being tutored or fluency if no courses taken
 Enrollment in CSUSM courses each semester working.
 Ability to participate in training 1 full day before each semester (and ideally 1 U Hour per semester).
2. Additional knowledge, skills, and abilities required for this position and tell why it is required. Relate
the requirement to the major responsibilities:
 Ability to commit to a regular weekly schedule, to ensure that enough tutoring is being offered and so that
students know when they can see a tutor. (Note: Anywhere from 4-20 hours is acceptable for a schedule.)
 Intermediate to fluent knowledge of language(s) being tutored, to help students with levels 101-201.
 Ability to relate well to others within the academic environment (supervisor, other staff, tutees, students
asking questions), so that a positive and productive work environment is maintained.
 Good interpersonal and communication skills, patience, and the ability to listen before conveying
information, in order to help students learn at their own pace.
 Good presentation skills in front of groups of up to 30 students, so that workshops go smoothly.
 Ability to be prompt, set a good example for others, be professional, and accept responsibility for one’s
actions, in order to support the LLC’s working and learning environment.
3. Machines, tools, equipment, and motor vehicles used in the performance of the duties
 Basic computer use, including the internet, PowerPoint, Word, Excel, an online appointment system and
electronic timesheets (training provided).
4. Unique working conditions:
 None.
 Exceptions to the minimum eligibility qualifications may be granted at the sole discretion of the LLC.
 California State University San Marcos is an equal opportunity employer and is committed to compliance
with all applicable laws providing equal employment opportunities.
PURPOSE AND NATURE OF WORK RELATIONSHIPS:
 Maintain a professional, friendly, and service-oriented approach with CSUSM instructors, advisors, and
other staff who request services or information.
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PHYSICAL EFFORT:
Check the appropriate box for each of the following items which most accurately describe the extent of the
specific activity performed by this employee on a daily basis.
Number of hours/day
N/A 1-2 3-4 5-6
1. Sitting
2. Standing
3. Walking
4. Bending Over
5. Crawling
6. Climbing
7. Reaching overhead
12. Lifting or carrying
A. 10 lbs or less
B. 11 to 25 lbs
C. 26 to 50 lbs
D. 51 to 75 lbs
E. 76 to 100 lbs
F. Over 100 lbs
13. Repetitive use of
hands/arms
14. Repetitive use of legs
15. Eye/hand coordination
X
X
X
X
X
X
X
X
8. Crouching
9. Kneeling
10. Balancing
11. Pushing or pulling
Number of hours/day
N/A 1-2 3-4 5-6
7+
X
X
X
X
X
X
X
X
X
X
X
X
X
16. Driving cars, trucks, forklifts and other equipment
17. Being around scientific equipment and machinery
18. Walking on uneven ground
Yes No
X
X
X
MENTAL EFFORT
ENVIRONMENTAL FACTORS
Number of hours/day
N/A 1-2 3-4 5-6
1. Directing others
2. Writing
3. Using math/calculations
4. Talking
5. Working at various tempos
X
X
X
X
X
7+
Number of hours/day
N/A 1-2 3-4 5-6 7+
7+
1. Inside
2. Outside
3. Humid
4. Hazards
X
X
X
X
X
5. High places
6. Concentrating amid
distractions
7. Remembering names
8. Remembering details
9. Making decisions
10. Working rapidly
11. Examining/
observing details
12. Discriminating colors
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X
X
X
X
X
X
6. Hot
7. Cold
8. Dry
9. Wet
10. Change of temp
X
X
11. Dirty
12. Dusty
13. Odors
14. Noisy
15. Working w/others
16. Working around others
17. Working alone
X
X
X
X
X
X
X
X
X
X
X
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DESCRIPTION OF DUTIES
Employee Name:
Term:
Fall 2016
Supervisor: Hilary Taylor
*Orientation Date/Time (if applicable):
The job duties designated below are required of the employee. Please check the appropriate items and describe.
_X__Attend course lectures (if asked by instructor and around tutor’s availability)
___Present lectures; Frequency/dates:
___Instruction/supervision of # sections/courses/labs per week
_X_Preparation: Tutoring sessions and workshops (to be done during work hours)
___Hold ______ office hours per week
_X_Supervisor/ASE(s) meetings: 10 hours of official training per semester ad hoc
___Read and evaluate student papers. Describe:
___Proctor examinations
_X_Perform individual and/or group tutoring
___Maintain/submit student records (e.g. grades)
___Evaluate student assignments
___Provide research assistance
_X_Perform other tasks as assigned: Represent LLC at events, tabling, international fair, etc.
___The supervisor will perform class observations.
A Teaching Associate or exempt Graduate Assistant with a 50% time-base appointment shall normally be assigned
a workload of no more than 320 hours per semester/220 hours per quarter/120 hours per 6 week summer session.
A Teaching Associate or exempt Graduate Assistant with an appointment of 50% time-base or less shall normally
be assigned a workload of no more than 8 hours in any one day and 40 hours in any one week. The number of
hours worked in excess of 20 hours per week may not normally total more than 73 hours per semester/50 hours per
quarter/27 hours per 6 week summer session.
*Orientations are scheduled for some, but not all, Unit 11 positions.
SIGNATURES
SUPERVISOR:
Signature
Date
DEPARTMENT HEAD:
Signature
Date
FOR PRESIDENT:
Signature
Date
My signature denotes that I understand and accept the duties, responsibilities, and functions assigned as
outlined in the job description provided to me. This job description will be placed in my Unit 11 personnel file.
INCUMBENT, AND/OR NEW STAFF MEMBER:
________________________________________________________________________________________
Employee Name
Signature
Date
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