Administrative Services Staff Meeting
June 21, 2011
PRESENT:
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Babs Atane
Rocky Bonura
Julie Bourlier
Tom Brown
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Tom Connolly
Janice Ely
Bob Gann
Jo Ann Higdon
 Bruce Hoerning
Reuben James
 Andy Nasatir
Rachelle Sasser
Fred Sturner
 Michael Trevis
 John Wagstaff
Minutes: Minutes from June 14th meeting were approved.
 Jo Ann:
 Board Agenda Items
o JoAnn needs a brief statement showing the amount of computers ordered and which
department ordered them.
o John - When the division offices process a purchase requisition, information on the
location where the computers will be housed is stated in the Comments section.
However, when the purchase order is generated, this information is not on the PO.
Rocky has addressed this with his staff. He will address this again.
 Workers Comp –The district received an invoice for next year. Is there a possibility that it
will increase in mid-year? Rocky will look into this.
 JoAnn would like a copy of the ITS grid which outlines what ITS was doing for EC
Compton Center. John will forward a copy to JoAnn. Everyone except Facilities needs to
look at the section pertaining to their areas. Information on what is going on should be
added.
 Program Review:
 Draft of the Police Department program review for fiscal year 2010-11 was handed out and
presented to Administrative Services managers.
o Major points were discussed and feedback was received.
 Mention Parking Committee
 Program effectiveness - Performance indicators, include 3 years of data
 Income and expenditure – include 3 years of data
 Program goals – Add information on how to ensure the permit machines will
function when it is raining.
 Draft of the Information Technology Services program review for fiscal year 2010-11 was
handed out and presented to Administrative Services managers.
o Major points were discussed and feedback was received
 Program environment – include the number of equipment in computer labs, etc.
 Delete 126 acres
 Include comparative data and conclusions
Committee Reports/Division Issues:
 Mike
 El Camino’s graduation went okay.
 Public high school graduations – Inglewood Unified School District Graduations, ECC
takes care of security outside the stadium. Inglewood should also take care of inside the
stadium. A slight scuffle occurred after the graduation.
 Joann would like the Police Department and Facilities to hold a debriefing meeting on the
high school graduations.
 The attorney was successful in getting a temporary restraining order on Mr. Ezime. Mr.
Ezime has a hearing scheduled with the Student Discipline Board. He filed a discrimination
complaint with the chancellor’s office.
 Mike attended a meeting at EC Compton Center regarding the major league baseball event
held on Sundays at the EC Compton Center. Attendees park all over the place. One police
officer works the event. However, an additional officer should be assigned to work the
event and paid by the league.
 JoAnn - EC Compton Educational Center Graduation - There was an issued with the flag.
We do not want this to happen again.
 Rocky:
 Board Meeting Agenda - JoAnn mentioned that there were two separate roofing Notice of
Intent to award bids. However, the bids were not clearly stated in the agenda item.
 The District received a check from Travis Leonardo World Traveling for the study abroad
program.
 Most of the equipment on the equipment list which Janice emailed will be completed.
 Tom C:
 Timesheets which are being sent to Human Resources should go back to the year 2000.
JoAnn would like summary on the status of this.
 There are new reporting requirements for STRS. Staff will be trained.
 Julie:
 The Bookstore is working on summer school. Sales were slow the first day of summer
session.
 Janice:
 The budget worksheets for the next fiscal year were sent.
 Fiscal Services is having their first year-end closing meeting tomorrow with the staff in the
Administrative building.
 Staff is asking for comp time for work done on year-end closing.
 Joann advised everyone that funding is available for overtime for staff who works on EC
Compton Center related items.
 Has Cabinet decided what will be funded on items on Plan Builder? JoAnn asked the
group to look at Plan Builder to see if anything listed in Plan Builder can go through the
Foundation Office. The group should email their ideas to JoAnn.
 Tom Brown
 Work on the Social Sciences building should be finished by the end of this month. A
question was brought up regarding putting more bookcases in the offices. Tom will bring a
layout to the next staff meeting.
 There are issues with the restroom project.
 The shops project is going well.
 John
 John thanked Facilities for the excellent work they did during the power outage.
Everything went flawlessly.
 Music lab - John received a call from Connie Fitzsimmons, Dean of Fine Arts regarding
the Music lab. A designing company needs to be brought in. Howard Story might be able
to help with this.
 The new chairs which ITS received are buckling at the wheels. Rocky will contact the
vendor.
 ITS is scheduled to come into Accounting next month to change out the computers.
Because July is year-end closing for Fiscal Services, it is not a good time to change out the
computers. However, the computers can be brought over and stored there until year-end
closing is completed.
 Babs
 Nursing Simulation Lab – Rental goes into Fund 11.
 Working on cash control for the entire college
 JoAnn – There are 3 study abroad classes being offered this summer. JoAnn wants
information on how many students are enrolled, were these students also enrolled in the
spring semester, are they international students, and which instructor is assigned to the
program.
 Looking at the campus theater staff cell phones
 Rocky – He is looking at Verizon as the primary provider for campus cell phones.
Meeting adjourned at 11:47 am