ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
NUMBER
PAGE
MAINTAIN PROPERTY CONTROL AND ACCOUNTING
04-1101
1 OF 2
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
DATE REVISED
6Hx7-4.12 Property
July 23, 2015
Purpose
The purpose of this procedure is to define tangible personal property and outline the responsibilities and
procedures of Property Accounting.
The District Board of Trustees is required by Florida Statute 1001.64 and 1001.65 and State Board Rules
to maintain control of all tangible personal property acquired for the benefit of the College. This
procedure will identify the process associated with the execution of this responsibility.
Procedure
A. The responsibility for this control of College property may be assigned to any full-time or regular parttime employee of the College. All assets meeting the definition of property will be assigned to an
accountable employee.
B. The Vice President of Business Services, or designee, has the responsibility of developing and
maintaining a property records system for managing all property from the time that it is acquired to the
time of its disposal. This responsibility covers all property costing $1,000 or greater. All firearms,
regardless of cost, shall be added to the property control system for tracking purposes. Detailed
property control desktop procedure #001 and property management forms can be found on the
property management website.
C. Property Accounting is responsible for maintaining an asset account in the investment in Plant Fund in
the College General Ledger for each of the following categories of fixed assets and to ensure their
reconciliation to the subsidiary records:
1. Land
2. Buildings
3. Other Structures and Improvements
4. Movable Property
5. Leasehold Improvements
6. Construction in Progress
7. Learning Resources Print and Non-Print Inventory
8. Data Processing Software
ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
NUMBER
PAGE
MAINTAIN PROPERTY CONTROL AND ACCOUNTING
04-1101
2 OF 2
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
DATE REVISED
6Hx7-4.12 Property
July 23, 2015
D. Tangible personal property is all College-owned fixtures and other tangible property of a nonconsumable nature, the original cost/value of which is $1,000 or more and the normal expected life of
which is one (1) year or more. Each item of tangible personal property will be marked with an
identifying bar code number and the name of the College in a permanent manner as described in the
Property Management Desktop Procedure #001 which can be found on the property management
website. Detailed instructions and property management forms can be found on the property
management website.
REFERENCES: F.S. 1001.64, 1001.65, SBE Rule 6A-14.0261, 6A-14.072
Adopted Date: November 2, 1987
Revision Date: May 8, 1998, March 26, 2002, June 30, 2009, July 24, 2012, July 23, 2015