El Camino College
Associated Students Organization
Senate Meeting Minutes
May 30, 2013
Administration Room 131
1:00pm
I.
Call to Order
 Dillan Horton called the meeting to order at 1:19 pm.
II. Roll Call
Voting Members of the Senate – Present:
Dillan Horton (Chairperson), Brooke Matson, Derrick Moon, Simone Montague-Jackson, Nathan Wofford,
Jasmine Hormati, Alejandro Ventura, Daniel Carvalho, Marisa Tam, Valencia Clark, Aysha Shaikh,
Gustavo Garcia, Emma Robertson
Voting Members of the Senate – Excused:
Tiffany Tran
Voting Members of the Senate – Absent:
Sarah Hafiz, Luis Mendez, Kelly Ng, Sarah Rednour, Rachel Tamashiro, Sean Borden
Advisors
Linda Lew
III. Approval of the Minutes
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Motion to approve the minutes of May 16th as is made by Aysha Shaikh. Seconded by
Valencia Clark. Motion passed.
IV. Approval of the Agenda
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Jasmine suggested switching old business with new business due to time
constraint.
For Item 6.4.1, Derrick stated to change the wording and amount of money to
“allocate up to $275” from AS Year End Banquet Account Number (71-836110).
Motion to approve the agenda of May 30th as amended made by Aysha Shaikh.
Seconded by Daniel Carvalho. Motion passed.
V. New Business
5.1 – Resignations
 Because Brooke Matson was elected Student Trustee and it is on a different timeline than other
ASO positions, she must resign as the President of ASO on May 31st. She stated that is a technical
situation.
5.2 – Appointments – Brooke Matson
5.2.1 Mathew Boone – Division Council Member for Fine Arts
 Motion to appoint Mathew Boone as a Division Council Member for Fine Arts made by Brooke
Matson. Seconded by Marisa Tam.
Discussion: Aysha asked if he will be appointed for this term or the next. Dillan stated it will be
for this term because they do not have the authority to appoint people in the next term.
 Motion passed.
5.3 – Policy & Procedure – Dillan Horton
5.3.1 Ratification of Bylaw Amendments
 Motion to suspend the orders of the day to skip Item 6.3.1 to Item 6.3.2 made by Brooke Matson.
Seconded by Jasmine Hormati. Motion passed.
5.3.2 Ratification of additional AS Procedure and amendments to the current ones.
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AS Procedure 001: This is in pursuit of current policies. Because of this, the policy will be cited in the
procedure. The ASO Policy Committee Chair and ASO President was removed.
Motion to approve the amended AS Procedure 001 made by Nathan Wofford. Seconded by Valencia Clark.
Motion passed.
AS Procedure 050: The policy cite was added to this procedure.
Motion to approve the amended AS Procedure 050 made by Alejandro Ventura. Seconded by Daniel
Carvalho. Motion passed.
AS Procedure 080: Redrafting and editing was done with this procedure. One of the main recommendations
from the Task Force was that we needed to do better with transitions when members leave and enter. It is
our responsibility that they have the right information. The outgoing officer would have responsibility to
inform the incoming officer about their term. If you resign, the responsibilities of the outgoing officer must
be executed. It is the last thing to do before you officially resign.
Motion to adopt Procedure 080 as is made by Jasmine Hormati. Seconded by Gustavo Garcia.
Discussion: Jasmine asked about the specification of reports being written and if it can be verbal. Dillan
stated that flexibility is allowed for the means of communication.
Motion passed.
AS Procedure 090: There is a copy in the Senate and Executive office of office conduct that is similar to
what is being presented.
Motion to adopt AS Procedure 090 made by Marisa Tam. Seconded by Brooke Matson.
Discussion: Jasmine suggested to consider the addition of turning the lights off and shutting off the
computers for Section 2. Dillan stated that wording of this is to be determined.
Motion made by Jasmine Hormati. Seconded by Marisa Tam. Motion passed.
Aysha asked about accidently leaving valuable things in the office and how it can be recovered without
access to the office. Dillan stated to ask William or someone in the SDO.
Motion to adopt AS Procedure 090 is passed.
AS Procedure 090.1: Anything related to the office will be put in AS Procedure 090 and the points will be
added for miscellaneous items.
Motion to adopt as is made by Jasmine Hormati. Seconded by Alejandro Ventura.
Discussion: Aysha asked who would have the duties of Director of Human Resources if the position is
vacant. Dillan stated that it would fall upon the President. Nathan asked about the creation of a new
position just for office hours. Dillan stated the Director of HR is has other responsibilities along with the
duties of handling office hours. Brooke stated that because the position of the Director of HR has not
officially started their term, it is questionable to put it in the procedure. Dillan stated that it was added so
that it would create a parameter for the position.
Motion to strike the position of Director of HR from AS Procedure 090.1 made by Brooke Matson.
Seconded by Jasmine Hormati.
Discussion: Aysha stated that if we intend to have the position, just because it is vacant does not mean the
duties are not being filed. She suggested leaving the position in the procedure but if the position is vacant,
someone else can take the duties, such as Student Services. Dillan stated that what is now the Director of
Student and Community Advancement, which was previously Director of Student Services, is in charge of
representing the students of the campus and matters concerning students. Aysha asked that since they
represent students, if they can have the authority to manage who represents the students. Dillan stated that
is may or may not stay consistent with current process. Nathan stated that Subsection 4 of Section II is
unnecessary and questioned the duties of the Director of Human Resources when dealing with office hours.
Dillan stated that someone has to mandate the office hours. Nathan stated that Subsection 3 of Section II
leaves open to whoever takes on the duties. He suggested striking the first sentence and replacing the
Director in the second sentence. Dillan stated that they are two separate things.
Motion to move the previous question and moving to an immediate vote on the question before the Senate
by Nathan Wofford. Seconded by Jasmine. Motion passed.
Motion to strike the position of Director of HR from AS Procedure 090.1passed.
Motion to approve AS Procedure 090.1 as amended is passed.
5.4 – Finance Items - Derrick
5.4.1 Finals Madness
 Motion to allocate up to $275 from AS Year End Banquet Account Number (71-836110) and $250 from
Campus Enrichment Account Number (71-836409) made by Derrick Moon. Seconded by Aysha Shaikh.
Motion passed.
VI. Old Business
6.1 – Bookstore Presentation – Simone Montague-Jackson
VII. Reports
7.1 ASO Member Reports
7.2 ICC Reports
7.3 AGS Reports
7.4 Committee Report
7.4.1 Activities Committee
7.4.2 Fundraising Committee
7.4.3 Policy Committee
7.4.5 Public Relations Committee
7.4.6 Sustainability Committee
7.5 Adviser Reports
7.5.1 Rebecca Cobb
7.5.2 Breanna von Stein
Public Comment on Non-Agenda Items
VIII.
IX.
Adjournment

Motion to adjourn the meeting at 1:52 made by Aysha Shaikh. Seconded by Daniel
Carvalho. Meeting is adjourned.
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Brooke Matson, ASO President
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Breanna von Stein, ASO Adviser