FACULTY INFORMATION:
TEST/EXAM ADMINISTRATION IN ADAPTIVE SERVICES
Faculty members may have students in their classes who are provided services through
FGCU’s Office of Adaptive Services. Students with disabilities may register with the
Office of Adaptive Services (OAS) by providing recent documentation of their
disabilities, being assigned a case manager, participating in an intake interview and
cooperating in the development of a plan for accommodating their disabilities on
campus, in classes and, if needed, in student housing.
After a student registers and completes a plan with his or her OAS case manager, an
accommodation letter is emailed to the student’s instructors. Those instructors are
welcomed to communicate with the student’s case manager if further information or
clarification of the plan of accommodations is needed in order to implement those
accommodations in the classroom effectively. The instructor is also encouraged to
meet with the student to discuss the accommodations and how best to apply them
within the classroom setting.
Some accommodation plans support extended time on tests, or other testing
accommodations, as a reasonable accommodation. Students who have these
accommodations may take their tests/exams in Adaptive Services if the instructor is
unable to provide the accommodations.
If the student needs to take a test, quiz or exam in OAS, the following explains the
necessary procedure:
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The student completes his or her section of the Test Schedule Form, which is
available in OAS or on Canvas.
The student then takes the form to the instructor who completes the appropriate
area on the back of the form.
The student submits the form to the OAS Testing Coordinator. Information from
the form is then entered into the OAS master calendar, noting the student’s
accommodations and any test aids or equipment allowed for all students in the
class, as well as other information included for the test/exam.
The deadlines for submission of the Test Schedule Form are four business days
before a regular test and two weeks prior to the final exam for the course.
Instructors may send tests/exams to OAS at any time once the form is submitted,
as long as the test/exam is received in a timely manner up to one day before the
administration date.
A test/exam reminder email will be sent to the instructor prior to the date stated
on the Test Schedule Form if the test/exam has not yet been received.
When a test/exam is received, it is packaged and kept in a safe in the OAS until
its administration.
Completed tests/exams are delivered back to instructors by the next business
day. Another option for completed test/exam delivery is scanning and emailing it
back to the instructor, if preferred. The hard copy is then shredded for security.
Additional Information
Standardized Testing
OAS cooperates with the FGCU Testing Center in administering standardized tests
required for courses or for various certifications. Examples of these are the Grammar
Exam, ATI and ETS. Students taking any of these exams must begin their
arrangements with the Testing Center which then works with OAS in scheduling and
accommodations.
Recommendations to Instructors
Fill out your area of the Test Schedule Form completely so you know the date and time
your student is taking the test/exam at OAS. There is space for multiple
quizzes/tests/exams. Record this information in your calendar.
Check your student’s Accommodation Letter so as to be sure of his or her reasonable
accommodations, such as specific time extensions for tests/exams, large print, etc.
Poor planning on a student’s part does not constitute an emergency on your or OAS’s
part. Although it is, of course, up to you, you are not required to intercede for a student
who has not submitted the Test Schedule Form by the stated deadline.
Also, a student is only allowed to arrive for a test/exam up to five minutes late unless
there is communication with our office of extenuating circumstances. Students are also
not allowed to start an exam more than five minutes early. Additionally, if an instructor
notes that a test/exam is timed in the class, it will be timed in OAS.
Tests/exams taken in OAS must be completed by 6:45 M-Th. and Friday by 4:45.
Hours will vary for final exam week, summer and when classes are not in session but
the University is open. Check with OAS for available hours during those times.
If you have any special instructions or changes to tests or exam dates, times or formats,
please communicate with the Testing Coordinator via OAS telephone, ext. 7956, or
email at adaptive@fgcu.edu. During any semester the hours of OAS are Monday
through Thursday from 7:30 a.m.-7:00 p.m. and Friday from 7:30 a.m.-5:00 p.m.
Sample Test Schedule Form
Sample OAS calendar entry, based on Test Schedule Form
The information includes:
Student name
Course number
Instructor name
Test aids and time allotment
Delivery location for completed exam
Exam date
Exam start and end time
Additional coding and information may include if the exam is timed, special
accommodations, such as a scribe or computer.